As the world progresses day by day, people’s expectations for speed, accuracy, and compliance have also increased. Billing clerks are under more pressure than ever. They not only have to streamline the routine invoice workflow but also ensure maximum accuracy. 

That’s why it is being suggested by the industry gurus to rely on specialized online tools. They are quick, intelligent, and accurate.

In this blog post, we will be taking a closer look at those tools to understand how they can be a lifesaver for billing clerks.

So, without any further delay, let’s fire away!

3 Tools That Billing Clerks Need to Use

Here are three of the essential tools that billing clerks can consider using in 2025 to simplify their workflow. 

1.myBillBook

At the top of the list is myBillBook – a freemium billing and invoicing software that can be a lifesaving solution for billing clerks. This software can offer assistance in numerous ways. 

For instance, it offers automatic invoice-sharing capabilities, allowing professionals to share invoices with customers directly through SMS or WhatsApp.

Moreover, the software also offers several invoice templates for quick and effective generation. myBillBook provides real-time payment tracking, making the workflow even easier for the billing clerks. 

Furthermore, it also assists in inventory and expense management. Multi-user access is also available for effective collaboration. 

So, it doesn’t matter whether you are handling a few invoices or hundreds; myBillBook serves as an ideal solution for billing clerks working for both small and medium-sized businesses. 

Pricing:

When it comes to pricing, myBillBook offers multiple options, especially for clerks with different budget requirements. 

For instance, its Diamond plan costs ₹217/month, Platinum is available at ₹250/month, and finally, the Enterprise plan costs ₹417/month. 

Key Features to Know:

• Customize invoice templates with minimal effort
• Easy inventory and business management
• E-invoice and e-way billing capabilities
• Real-time payment tracking and collaboration facilities

2.JPG to PDF Converter

We all know that one of the primary responsibilities of billing clerks is to efficiently handle or manage all the invoices for record purposes. To fulfil this responsibility with minimal effort, billing clerks can use this JPG to PDF converter. 

It is a simple online tool that works to automatically convert JPG images into secure and shareable PDF files. During the conversion process, the converter ensures that the original quality of the uploaded image is preserved. 

One of the amazing features is that this JPG to PDF converter allows billing clerks to upload unlimited images at once for conversion. This capability will definitely contribute to speeding up the overall conversion. 

Apart from JPGs, this tool also accepts images in other formats, such as PNG, JPEG, and many more, indicating reliability and versatility. 

So, by utilizing such a tool, billing clerks can quickly manage all the invoices into a single PDF file, ensuring effective management and sharing. 

Pricing:

This JPG to PDF converter is available for free, which means billing clerks can transform numerous invoices into PDF files without worrying about the usage limit. 

Key Features to Know:

• 100% free & simple to use
• Upload unlimited images at once for conversion
• Supports different image formats, i.e., JPG, JPEG, PNG & more.
• Perfectly preserves the quality of photos during the conversion process
• Offers multiple ways for image uploading, i.e., pasting URLs, dragging/dropping, etc

3. Airslate

Last but not least, Airslate is another excellent tool that billing clerks should use in 2025. There are numerous reasons behind this suggestion. First of all, this tool helps create automated workflows for invoice generation, approval, and even delivery.

Additionally, it offers fully customizable billing documents for quotes, purchases, invoices, orders, etc. The best feature is that Airslate multi-level approval flows, allowing billing clerks to seamlessly send documents to managers or clients for approval before finalizing everything.

Built-in signature tools are also available, which billing clerks can utilize to get e-signatures from clients on invoices or payment agreements. Airslate can be easily integrated with popular tools like SalesForce, Google Sheets, CRM, etc., indicating maximum reliability and versatility.

Finally, the tool also offers real-time notifications for overdue invoices, pending approvals, etc.

Pricing:

There are up to 4 plans available for Airslate, including the free one. The Growth plan costs $399/month, the Automate 360 is available at $799, and finally, the last one offers custom pricing options.

Key Features to Know:

• Create automated workflows
• Pre-design document templates
• Integration with popular tools and platforms
• Real-time notifications & analytics

So, these are a few useful tools that billing clerks can consider using in 2025 to simplify and streamline their routine workflow.

Wrapping Up

Billing clerks have the trickiest responsibilities in any organization. They have to create invoices, share them with customers, and also manage them for record purposes. A single individual does everything; that’s why it is recommended to utilize tools. This blog post has discussed some of the best options that can be considered in this regard; hopefully, you will find them useful.