Category: Billing

Running a retail business today involves more than just keeping track of products and making sales. Shop owners need tools that help streamline everyday tasks and make their operations more efficient. That’s why it’s essential to choose the right billing software for stores like kirana shops, supermarkets, clothing stores, pharmacies, and other retail businesses in India.

The Features That Power Your Retail Billing

​​1. Quick & Easy Billing

In retail, quick service at checkout is really important. A billing software helps you create bills fast by letting you generate barcodes, easily add items, apply discounts, and print or send invoices in just a few seconds. When billing is fast, it improves the shopping experience for customers, reduces mistakes, and keeps lines short. Whether you’re using it on a computer or a mobile device, it should be easy to use and set up for speed and accuracy.

2. Real-Time Inventory Management

Keeping track of stock by hand can take a lot of time and lead to mistakes. A billing program for stores should automatically manage inventory when you sell or buy something. This way, you can see how much stock you have at all times, set alerts for when items are running low, and find out which products are selling best. Automating inventory helps keep your shelves full, reduces errors, and lets businesses quickly respond to what customers want.

3. Multi-Payment Mode Support

Today’s customers want to have options when it comes to paying for things. A billing system should let stores accept different payment methods, like UPI, debit and credit cards, digital wallets, and cash. It should also allow for split payments if needed. This helps make the payment process easier and keeps track of transactions more accurately.

4. GST-Ready Invoicing & Tax Compliance

If you run a business in India, it’s really important to follow GST rules. A billing software should do the math for you, apply the right tax rates to each item, and help you create proper GST invoices. It should also make it easy to report your taxes and file returns with clear, easy-to-export reports. This way, retailers can stay compliant without having to worry about manual calculations or making mistakes.

5. Customer & Supplier Management

Retailers work with customers and suppliers every day, so their billing software needs to have good features for managing those relationships. It should let users save contact information, keep track of past transactions, monitor what customers owe, and record credit details. For suppliers, it should clearly show what has been purchased and what payments are due. Having a well-organised database helps improve communication and manage cash flow effectively.

6. Smart Reports & Business Insights

One of the main benefits of a modern billing system is that it provides accurate information about the business. With real-time sales and expense reports, shop owners can clearly see how their business is doing. A Billing system should allow you to check daily earnings, monitor profits and losses, spot products that aren’t selling well, and predict future demand. This information helps you make smarter choices about inventory and buying.

7. Barcode & Product Label Printing

Barcodes are really important for quicker and more accurate billing. Retail billing software should have features that let you create barcodes and print labels easily. This way, stores can give products barcodes, print labels in common formats, and scan them right away when ringing up sales. This makes the checkout process faster and helps avoid mistakes.

8. Multi-User & Role-Based Access

As retail businesses expand, it’s common for several people to need access to the billing system. A  billing solution should let businesses create multiple user accounts with different permissions. This way, owners can decide who is allowed to handle billing, look at reports, or manage inventory. This setup helps keep things secure, ensures everyone is accountable, and makes managing the workflow easier—especially in stores with multiple counters or branches.

9. Cloud Backup & Data Security

Data is really important for any retail business. Billing software should have secure cloud backups, ensuring that invoices, stock information, and customer details are safe and accessible from anywhere. This helps prevent losing important information and keeps the business running smoothly, even if a device is lost or broken.

10. Mobile App & Anytime Access

Retail is no longer just about having one cash register. The best billing software for stores lets owners use their phones or tablets to check out customers, look at reports, and keep track of inventory from anywhere. With easy syncing between mobile devices and computers, you can manage your store while on the move, making it much easier to run your business.

Tips to Choose the Right Billing Software for Your Retail Shop

Choosing the right billing software for a retail shop can make a big difference in how smoothly your business runs. Here are the key factors to consider:

• Feature Fit: Ensure the software includes all essential functions such as fast billing, real-time inventory tracking, GST-ready invoicing, reporting, and barcode generation.
• Ease of Use: A simple, intuitive interface helps your team get started quickly and minimises training time. myBillBook is designed to be user-friendly for all retail segments.
• Anytime Access: Select a solution that works well on both mobile and PC so you can manage your shop from anywhere.
• Scalability: Your software should support multiple users, outlets, and increasing transaction volumes without slowing down.
• Data Security: Ensure the software offers cloud backup and role-based access to protect sensitive business data.
• Pricing Flexibility: Choose a solution that provides a free billing software trial and affordable upgrade plans as your business grows.
• Tax Compliance: Look for software that automates GST calculation and reporting to save time and reduce errors.
• Integration & Automation: Consider whether the software integrates easily with payment gateways and other tools you may need in the future.

myBillBook retail billing software offers fast billing, real-time inventory tracking, barcode printing, easy GST-ready invoicing, and provides mobile access and secure cloud storage—all in one platform. This retail store billing software is designed to help shop owners simplify their daily tasks, enhance customer service, and manage their business from anywhere. 

Conclusion

The correct billing software for a retail shop can transform your daily operations, save hours of manual work, and help you scale with confidence. myBillBook stands out because it combines powerful features—like quick billing, inventory management, barcode printing, GST invoicing, reporting, and mobile access—into one easy-to-use platform. Whether you’re a kirana store, pharmacy, or supermarket owner, you can manage your entire business from a single dashboard.

If you’re looking for the best billing software for a retail shop in India, myBillBook gives you the perfect balance of ease, speed, and functionality. You can get started in minutes and experience the difference that smart billing can make for your business.

A thermal printer bill is prepared using thermal printers. These printers can be used for printing receipts, invoices and other official documentation. There are different models, and it is pretty common to find them in offices and business places. However, the need for a thermal printer has increased in the last few years with the surge of internet usage among businesses. There are numerous advantages of using a thermal printer, and therefore businesses all over are using this device which is very useful in saving time and money.

One can connect the thermal printer with a computer using a USB cable or through wireless mediums to print invoices. The quality of the paper for this printer depends on the amount of information that has to be printed. Usually, there is an option to change the paper quality of these printers.

Read this blog to know about the thermal printer bill template, its advantages and the must-haves of a thermal printer bill.

Advantages of a thermal printer invoice

Bundling

The print groupings option can be used to make an entire inventory list. It enables the user to print all the different items together on a sheet rather than record it manually. For example, a set of tyres, brakes, and other spare parts can be printed as bundled items rather than individual items. This feature helps businesses save time & reduce errors.

E-storage of invoices

Instead of generating different invoices for multiple products, business owners can get relief from the bureaucracy of manual journaling with thermal printing. Using this printer, one can generate an e-journal of invoices similar to the paper journal, except in a “cleaner” format. With the elimination of entirely manual journaling, business owners can easily keep a record of invoices and maintain their sales ledger.

Faster transactions

In a world full of options for customers, Business owners should aim to decrease transaction time and wait times for their customers. They can do it by using thermal printers in their self-checkout counter setup. These printers help businesses speed up transactions and decrease manual labour costs, making the business perform more efficiently.

A thermal printer is a great tool to process professional invoices because it can print at a speed of 20 mm/second. This is nearly seven times the speed of standard receipt printers. Also, these printers do not require ink or ribbons.

Low maintenance

Another fascinating aspect of thermal printing is its low maintenance costs as compared to other printers. Traditional thermal printers come in a variety of degrees of integration, and it is directly proportional to the overall service life. These degrees are generally broken down into three broad categories, each more integrated than the next. The more integrated, the longer the expected service life. The less integrated, the shorter the expected service life.

Thermal printer bill’s format

Key elements in a thermal printer bill/invoice

1) The name, address, and contact details of the seller or the company issuing the invoice should be mentioned

2)The customer name, mobile number, etc.

3)The date and time of the transaction for tax-related purposes

4)The invoice should contain the details of the goods or services sold. In the case of goods, it should mention the name of the product, the number of products sold and the GST numbers of the products sold.

5)A clear price distribution should be mentioned. It should have a list price, the tax levied, and discount, if any

6) The source of payment should be mentioned (cash, debit card, credit card, UPI, and more)

What are the Difference between a Debit Note and Credit Note

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When should you use a Debit Note & a Credit Note

Use of GST Debit Note

• Increasing in taxable amount — If a supplier wishes to increase the taxable amount of a supply, they must provide the recipient with a debit note.
• Increasing GST levied on the invoice — whenever a supplier wants to increase the cost of GST charged on the invoice, they send the recipient a debit note.

Use of GST Credit Note

Among the various times when the debit note and credit notes are used, find below the following situations when credit note is used

• The recipient returns or discovers inadequate supplies – When a recipient returns or determines that supplied goods or services are defective, the supplier would issue a Credit note. It takes away from the resource that was once available.
• A reduction in the taxable amount – If a seller wants to lower the taxable amount of a supply, they send the recipient a credit note.
• A reduction in the GST amount charged (in the invoice) – If a supplier needs to reduce the rate or value charged in an invoice, they will issue a credit note to the recipient.

Information that must appear on Debit and Credit Notes

• Transparency like the document (such as “updated invoice” or “supplementary invoice”).
• A list of the supplier’s contact information (Supplier’s name and GSTIN) should be included.
• A unique serial number that is consecutive and includes alphabets, numbers, or other special characters like a hyphen “-” or for a specific financial year
• Date of document’s issuance
• Registered recipient information includes the receiver’s name, address, and GSTIN or unique identification number.
• Unregistered recipient’s name, address of both the recipient and the delivery address, along with the state and zip code
• Tax invoice serial number and date.
• The taxable value of goods/services, tax rate, and tax credit/debit recipient.
• The supplier’s or authorised representative’s signature or digital signature.

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Conclusion

You should now be aware that the same transaction can involve both debit note and credit note as two different aspects. In other words, a debit note is often issued by the buyer, and the seller usually issues a credit note in exchange for the debit note. A debit note is usually issued whenever a return is outward, also known as a buy return. But, a credit note is usually issued when there is a return inward, also known as a sales return. Buyers who return products to sellers receive debit notes in exchange for their goods, while sellers receive credit notes in return for the debit notes. So, they are both parts of the same business deal.

Because there are varying scenarios in which you may be required to issue either, having a solid understanding of both is critical for any business. In issuing a debit or credit note, you must keep in mind that you cannot just issue a note. You should perform your due diligence, personally inspect the merchandise, and then consider whether there are other options.

Read more:

Thermal Printer Bill Template	Bill Book Template	Electronic Bill Template
Shop Bill Template	E Way Bills	Bill of Materials Bom
Jewellery Bill Template	Cash Receipt Template	Delivery Challan Meaning and format
Export GST Bill Invoice Template	Debit Note Guide	SAC Code List
myBillBook vs Vyapar	Tally vs Marg

An itemized inventory of all the components necessary to make or sell a product is termed a Bill of Materials (BOM). Succeeding are the BOM meaning and other details. 

What is Bill of Materials?

BOM is a comprehensive inventory of all the materials and pieces that a manufacturer requires to make a certain product. The BOM must include not just the raw materials but also any subassemblies, subcomponents, and parts, as well as the exact amounts of each.

The precise layout of a bill of materials will differ based on the essence of the commodity being manufactured, but it is common for each product to have two distinct types of bills of materials: 

• one for the engineering phase during which the product is developed, and 
• another for the mass production phase during which the product is shipped to customers.

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BOM Structure

Structures related to the methods in which the bill of materials records the components of a product. There are typically two methodologies: single-level BOMs, in which all items are consolidated into a single level, and multi-level BOMs, in which things are nested into two or more layers. Individual product and product family structuring decisions can have a major impact on not just a business, but also its supply network and distribution allies.

Single level-BoM: is a comparatively straightforward enumeration of the components that make up a product. Each assembly or subassembly is shown just once in this type, along with the quantity necessary for each to complete the product. While this form of BOM is simple to create, it is insufficient for complicated products since it does not describe the link between parent and child components or assemblies and subassemblies. When a product malfunctions, a single-level BOM complicates determining which component needs to be replaced or repaired.

Multilevel-BoM: is a BOM with several levels that needs more time to produce but gives more information and specificity about the product’s parent and child components. The total amount of material required is shown in a multilayer bill of materials. Additionally, the product’s indented structure demonstrates the relationship between parent and child products, as well as assemblies and subassemblies. Because the bill of materials serves as the foundation for production planning systems and the information contained within it serves as the foundation for additional business activities such as manufacturing resource planning, product costing, material provision for production, and plant maintenance.

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Types of Bill of Materials

Most businesses organize their goods and service BOMs to fulfill their specific internal and external goals. Some organizations utilize distinct systems to structure BOMs for Engineering and Manufacturing reasons for a given product and configuration. These Engineering Bills of Materials (EBOMs) and Manufacturing Bills of Materials (MBOMs) can be standalone or integrated into company-wide managed BOMs.

1. Manufacturing Bill of Materials (mBOM)

When a company wants to display all of the components and assemblies needed to produce a finished product, they use the manufacturing BOM (mBOM). Parts that need to be processed before assembly must also be included in the mBOM. The document includes information that is distributed to all integrated business systems involved in ordering parts and constructing the product, such as enterprise resource planning (ERP), materials resource planning (MRP), and, in certain circumstances, manufacturing execution systems (MES). For a manufacturing business, this is the most frequent sort of BOM.

The accuracy of the quantity of parts ordered during the manufacturing process is critical to the mBOM. This ensures that the buying department can keep an ideal timetable for ordering essential items and negotiating the best possible price from relevant vendors.

2. Engineering Bill of Materials (eBOM)

During the product design process, the engineering BOM (eBOM) is created using Computer-Aided Design (CAD) or Electronic Design Automation (EDA) technologies. The document often lists the items, parts, components, subassemblies, and assemblies in the product as developed by the engineering team, frequently in the order in which they are depicted in the assembly drawings of the parent product. Furthermore, it is not uncommon for more than one eBOM to be connected with a single final product.

3. Service BOM

The Service BOM (which is frequently created by engineers during the design process) generally comprises a list of all the parts, installation methods, and repair instructions that service professionals use while installing or servicing a product onsite at the customer’s location.

4. Sales BOM

A Sales BOM, unlike other types of BOMs, gives details about a final product prior to its assembly during the sales phase. Both the final product and the components show as independent entries in the sales order document in a Sales BOM. Furthermore, the parent item will be displayed as a sales item rather than an inventory item, and the offspring as sub-items.

5. Assembly Bill of Materials

A Sales BOM is similar to an assembly BOM in that the parent item is listed as a sales item rather than an inventory item. However, unlike the Sales BOM, only the final product appears in the sales document; the offspring are not included as sub-items. Assembly BOMs can also be single-level or multi-level.

6. Production BOM

In the production stage, the bill of materials (BOM) is frequently used as the basis for a production order. It includes the components and subassemblies that make up a final product, as well as the pricing, descriptions, quantities, and units of measurement connected with them. Physical components can be transformed into final products throughout the manufacturing process. A completely automated BOM system may automatically add component demands, pricing, and material availability to work orders, ensuring that raw materials are correctly assigned to products.

7. Template Bill of Materials

A Template BOM is a highly adaptable type of BOM that can be used for both Production and Sales BOMs, with the parent items presented first and the components displayed below. In the BOM or on the sales order, the number of such components can be updated, swapped out, and replaced with other components, or deleted.

8. Configurable BOM (cBOM)

A Configurable BOM includes all of the components needed to develop and manufacture material to a customer’s specifications. The cBOM is frequently utilized in areas where goods are highly customizable, such as job shops, heavy machinery, and industrial machines.

9. Single-Level BOM

A single-level BOM is generally utilized for goods with simple structures that do not involve subassemblies. This document typically provides a total count of all the components used in the manufacturing of a product, with the pieces listed in part number order. This sort of document’s structure only allows for one level of children in components, assemblies, and material.

10. Multi-Level BOM

A multi-level BOM, as opposed to a single-level BOM, is used for more complicated structures and hence contains subassemblies, which are sometimes split down into additional layers of subassemblies. Except at the highest level, each item number (raw material or labour) in this document must be associated with a parent item.

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Difference between BOQ and BOM

While the BOM is the inventory list of raw materials, parts, and components, the BOQ is the total quantity of goods required to complete a project.

Advantages of using Bill of Materials

BOMs play an important role in product firms since they specify what goes into a product. Because it specifies the level of importance for modifications, BOM management is critical to Quality Management Systems (QMS) and Product Lifecycle Management (PLM).

A well-defined bill of materials (BOM) assists businesses in the following ways:

– Planning raw material purchases.

– Calculate the cost of materials.

– Take control of your inventories.

– Keep track of and plan for your material requirements.

– Maintain complete and accurate records.

– Ensure supply reliability while also reducing waste.

The elimination of ambiguity guarantees that the product can be reliably replicated and that its quality can be managed. Businesses cannot be certain of the following things until they have it:

– Control of the product’s quality.

– The dependability of the product.

– The constancy of the brand.

– Adherence to regulatory requirements.

– Commitments from customers.

A shop bill book is like an identity of your business. Every customer gets to keep a part of that identity through the invoices you generate, and you get to keep all your issued documents in the bill book. A well-maintained bill book represents the organisation and its management practices. Thus, it is crucial to choose a suitable shop bill template for your business. 

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Downloadable Free Shop Bill Book templates

If you are recently moving from a hand-written bill book to an online bill book, we understand it can be a big change, and myBillBook offers to hold your hand through this process of choosing the perfect shop bill format for your business. 

myBillBook offers shop bill templates that can be downloaded on any device of your choice. The best part about these templates is that they are free to download, and there is no limit to the number of templates you can access for your bookkeeping needs!

Find Free Invoice Format In Excel & GST Bill Format In Excel

Benefits of Using Shop Bill Templates from myBillBook 

There are many benefits of using a template from myBillBook for your shop bill requirements. The benefits that apply to almost every business include: 

Organised documents: With myBillBook, all the documents you issue can be organised by date or types of documents in an online shop bill book. These templates bring a sense of standardisation to the bill book and make it easy to trace back any document. 

Affordable printing: If you think that just because it is an online bill book, myBillBook templates cannot be generated physically, that is not the case. You can print myBillBook shop bill templates on any basic thermal printer. 

Stock management: Using bill books to manage your business inventory, myBillBook allows you to keep an instant check on your stock while also reminding you to restock well in advance before your in-demand stocks run out. You can also create separate categories for different items on myBillBook templates or while creating invoices. 

Saved information: With myBillBook, you can save client details and product information that you use frequently or repeatedly. So, you do not need to enter the same information every time. This can save you a lot of time.

Well-managed accounts: By creating a shop bill using myBillBook, you can seamlessly manage all your bills, promissory notes, receivables and payables – all in one place. You can also set reminders or alerts for payments due (to be paid or received) and never miss out on any important payment. 

Accessible on the go: You can access your bill book created with myBillBook software from anywhere, on any device of your choice. You can also link your PC and mobile for instant access to your business bill book. 

Also check: Free GST Billing Software

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Shop Bill Template Highlights 

• Easily customisable professional free-to-use designs to create a lasting impression on your customers.
• Bills and invoices printable as well as shareable online through Whatsapp and Emails.
• Shop Bill format templates available in various editable formats like word documents, excel sheets, google documents, etc. 
• Templates saved in formats of your choice, including png, pdf, jpg, etc.
• Provide consistency and maintain efficiency in your daily business transactions.
• Smooth and accurate bookkeeping and efficient accounting.
• All payments can be collected in one place, making it easy to track and manage multiple accounts.
• A medium of growth for small and medium business enterprises providing automation and technological development in accounting.

Special Purpose shop Bill Templates

Most bill books generally hold records of all documents (receivables and payables) that a business issues. Here are some special purpose bill templates that keep records of specific documents: 

Bills of exchange: A business can maintain a separate bill book to keep a record of bills of exchange and promissory notes, etc. 

Cash bill book: If you want to keep a separate record of your cash invoices and general invoices, you can maintain a cash bill book only for cash transactions. This can make it easy to track payment through different mediums. 
Payables and Receivables: For efficient account management, you can maintain two separate bill books for your payable accounts and receivable accounts.

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A thermal printer bill is prepared using thermal printers. These printers can be used for printing receipts, invoices and other official documentation. There are different models, and it is pretty common to find them in offices and business places. However, the need for a thermal printer has increased in the last few years with the surge of internet usage among businesses. There are numerous advantages of using a thermal printer, and therefore businesses all over are using this device which is very useful in saving time and money.

One can connect the thermal printer with a computer using a USB cable or through wireless mediums to print invoices. The quality of the paper for this printer depends on the amount of information that has to be printed. Usually, there is an option to change the paper quality of these printers.

Read this blog to know about the thermal printer bill template, its advantages and the must-haves of a thermal printer bill.

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Advantages of a thermal printer invoice

Bundling

The print groupings option can be used to make an entire inventory list. It enables the user to print all the different items together on a sheet rather than record it manually. For example, a set of tyres, brakes, and other spare parts can be printed as bundled items rather than individual items. This feature helps businesses save time & reduce errors.

E-storage of invoices

Instead of generating different invoices for multiple products, business owners can get relief from the bureaucracy of manual journaling with thermal printing. Using this printer, one can generate an e-journal of invoices similar to the paper journal, except in a “cleaner” format. With the elimination of entirely manual journaling, business owners can easily keep a record of invoices and maintain their sales ledger.

Faster transactions

In a world full of options for customers, Business owners should aim to decrease transaction time and wait times for their customers. They can do it by using thermal printers in their self-checkout counter setup. These printers help businesses speed up transactions and decrease manual labour costs, making the business perform more efficiently.

A thermal printer is a great tool to process professional invoice formats because it can print at a speed of 20 mm/second. This is nearly seven times the speed of standard receipt printers. Also, these printers do not require ink or ribbons.

Low maintenance

Another fascinating aspect of thermal printing is its low maintenance costs as compared to other printers. Traditional thermal printers come in a variety of degrees of integration, and it is directly proportional to the overall service life. These degrees are generally broken down into three broad categories, each more integrated than the next. The more integrated, the longer the expected service life. The less integrated, the shorter the expected service life.

Thermal printer bill’s format

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Key elements in a thermal printer bill/invoice

1) The name, address, and contact details of the seller or the company issuing the invoice should be mentioned

2)The customer name, mobile number, etc.

3)The date and time of the transaction for tax-related purposes

4)The invoice should contain the details of the goods or services sold. In the case of goods, it should mention the name of the product, the number of products sold and the GST numbers of the products sold.

5)A clear price distribution should be mentioned. It should have a list price, the tax levied, and discount, if any

6) The source of payment should be mentioned (cash, debit card, credit card, UPI, and more)

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In today’s competitive world, businesses want to get things done quickly. As a business owner, there are many things to manage, and one wants to save time by automating every task that’s possible. An electronic bill template is one resource that can help a business save a lot of time. No matter how great your business’ financial health is, spending a lot of time drafting bills is not a good idea. 

An electronic bill template allows you to bill your customers and accomplish all targets in time. Using bill templates helps a business get paid on time. These quick payments translate into an efficient cash flow, setting up a company for long-term success. 

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What is an Electronic Bill?

An electronic bill is a commercial document that a business uses to request a client or customer to pay for a product or service provided.

Electronic bills help businesses eliminate the need to create invoices manually or print them and then keep hard copies for records. If you are a business that deals with clients located afar, electronic bills also help you eliminate the need to mail invoices and wait for days for a client to receive them. 

Electronic bills are designed to include all details of a transaction and help smoothen the billing process. These bills can easily be stored on a computer or even on the cloud. As a result, you can access them anywhere and anytime. Using electronic bills helps a business get rid of the fear of losing essential dealings and transaction records.

Using electronic bills enables a business to save time and establish a standard billing procedure with each client or customer. It also allows a company to create a more professional experience for their clients. By promptly providing all information related to a transaction on one document, you can establish trust and minimize confusion. 

With an electronic bill template, a business can instantly create new bills and immediately send them to the client. myBillBook offers electronic bill templates that enable you to draft the perfect bills for all kinds of customers. 

Also check: Free GST Billing Software

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Why do you require an Electronic Bill?

Billing is a significant part of a transaction. It is just as crucial for customer experience as the product or service is. 

A bill is a document that lists all goods and services involved in a transaction, along with their costs. As a business owner, your focus is on satisfying your customers’ expectations and having a healthy cash flow. Having a billing transaction get delayed because you created it manually doesn’t help this cause.

This is where electronic bills come into play. An electronic bill is easily editable and sent to clients as soon as the payment is due. The primary reason why your business requires electronic invoices is that it gives you the time to focus your resources on other business demands. 

With electronic bills, you save yourselves from the effort of filling the bill manually and then stacking it in a file with other documents. With hard copies of bills, there is always a fear of losing essential documents. Using electronic bills helps you get rid of that fear. 

Manually creating a bill requires a lot of resources, accounting help, and expensive tools. There is also the risk of human error coming into the picture. A client may not even clearly understand a handwritten bill clearly, which can lead to delayed payments. Electronic bills help a business maintain uniformity among all the bills created and ensure that the client understands all the details mentioned. 

For a business, getting paid faster is only possible when the client receives the billing documents quickly and trusts them. Electronic bills help you accomplish both these tasks efficiently. 

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What should you include in an electronic bill?

An electronic bill is a crucial document involved in a business transaction. It may include different information based on the type of service or product that the transaction consists of. An electronic bill must consist of all information related to a sale or deal for the payment to be released quickly. 

Here is everything that you should ensure your electronic bill includes before sharing it with a client:

1. Business name

Your electronic bill isn’t an identifiable official document if it does not contain your business name. You should also include other contact details, including mailing address, phone number, etc.

2. Client details

Create a section in the electronic bill that contains all the information of the client who will receive the bill. The invoice should include information like name, address, email, and phone number.

3. Bill number

The electronic bill should be assigned a unique identification number. It helps going back to any one of the bills, whenever required.

4. A list of items and services

Make sure you create an itemised list of all the goods and services involved in the transaction. You should specify the quantity, the costs for each service and product, and other details.

5. Total amount

The invoice should mention the total amount due so that there is no scope for confusion. 

6. Payment terms and due date

Including the payment terms and the due date in the electronic bill adds to your professionalism. Doing so is a professional way of telling your customers when it’s the time for them to pay you. 

7. Discounts and taxes

If you are required to collect any taxes, the electronic bill should reflect these taxes. If there are any discounts, the bill should also list them.  

FAQs about Electronic Bill

1. What is the difference between an electronic bill and a receipt?
Ans: A receipt is a commercial document that is shared after the payment has been made. It serves as proof of the payment. On the other hand, an electronic bill details how much the client needs to pay. It is shared with the client to get paid. 

2. Where should I store electronic bills?
Ans: Electronic bills are easy to store, unlike handwritten accounts. There are several ways you can store electronic bills, including on your office computer and the cloud. 

3. Is there a prescribed format for drafting an electronic bill?
Ans: No. The format of an electronic bill depends on your business and the services or products offered. myBillBook offers you electronic bill templates that are fit for all your services and products.

4. Why should I use an electronic bill template?
Ans: With an electronic bill template, your billing processes become manageable and quicker. All you need to do is fill in your details and share them with the client.

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Why are you wasting your time finding out how to make professional invoices for your clients if you have an eye for beauty as a jeweller? You have your own expertise in the field of designing or selling jewellery. Therefore, you should include the use of jewellery invoices while selling beautiful pieces of jewellery to the customers. 

When it comes to making a jewellery bill format, you can discover a variety of beautiful jewellery invoice templates available on the internet in the format of PDF, Excel, Word, Google Sheets, and Google Docs. The instant availability of attractive jewellery invoices helps you to save your precious time and involve in creating beautiful pieces of jewellery. 

When you create an invoice format well-designed jewellery , it reflects your images as a jeweller and an artist. What else you can discover about jewellery invoices? Just go on reading below to explore more about jewellery bills. 

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How to Use Downloadable Free Jewellery Billing Software from myBillBook?

How can you generate an attractive jewellery bill format? Now the thing has become very easy with the downloadable free jewellery billing software as you can create detailed and professional jewellery invoices in few minutes. What you have to do is just download your desired invoice template and then you can customize it as per your needs to send it to your clients. 

While using any myBillBook, you can create jewellery bills by following the step-by-step instructions given below.

• Click the download option to get your free jewellery invoice downloaded from any software.
• Customize the free invoice template as per your requirement to best suit your business promotion
• Form your unique invoice or bill number to keep the payment records
• Enter the name of your business and contact details
• Enter the details of each product or service delivered to the customer with a price and brief description for each
• Calculate the total price of products or services supplied and mention it right at the bottom of the bill
• List the expected due date and detailed instructions of the payment
• Also, mention any additional details of payment if required
• In the end, save the invoice template and now the invoice is ready to send to your client 

This way, you can generate customizable jewellery bill format with ease and invoice your clients at your convenience. Also, the free jewellery invoice software allows you to make the payment process smooth using a variety of beautiful jewellery invoices. 

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Benefits of Using myBillBook 

As of a note, there are various benefits of using gold jewellery billing software free which are as follows:

• Generate a great number of invoices or bills
• Make GST-compliant bills in a matter of minutes with essential information including
• Date of issuance
• Invoice numbers
• Shipping and billing address of both parties
• GSTIN of both parties if any
• IGST/SGST/CGST on products (as required)
• HSN code of products

• Option to select from multiple colours and themes of invoices
• Form invoices even without GST if necessary
• Scan products with the use of a barcode scanner to reduce invoicing time
• Customize bill as per your demand
• Get your invoice printed
• Send invoices instantly on email and WhatsApp
• Also, send automatic messages to parties whenever any invoice is formed in their name

Also check: Free GST Billing Software

Elements of Jewellery Bill Format 

Jewellery is very precious to everyone, especially for women. As a matter of fact, every jeweller knows how to fulfil the needs of their customers no matter if it is jewellery or a jewellery bill format. The jewellers should make sure that they provide the customers with the right bill for the jewellery purchased. But, it could be a plus if you offer an attractive jewellery invoice to them. You can check out a few of the quick invoicing steps right below:

• Jewellery invoice templates are available in a wide range of colours and designs
• You can now download the free jewellery bill templates in PDF, Excel, Word, Google Sheets, or Google Docs
• Give your company logo as per your wish
• Provide the name of your jewellery business along with contact details
• Add the name and contact details of your customer
• Make an exceptional invoice number for your bill and enter it into your desired gold jewellery bill format
• Add the invoice date and due date of payment
• Mention the jewellery products or any services delivered with the price for each
• Also, it is possible to customize the bill format according to the needs of your business
• If you are wishing to give a discount to your customer, you can add a line describing the discount you are intending to offer to your regular customer or client or in any special event.
• Add the total price calculated along with the applicable tax at the bottom of the bill for the jewellery purchased by the client 
• You can even mention your terms and condition or applicable methods of payment
• For a great impression, it is better to add your personal line at the very end like regards, thank you, or enjoy wearing a piece.
• In the end, you can save a copy of your jewellery bill created and send it to your customer or clients

It is crucial to make an invoice as it keeps a record and maintains transparency between the seller and the customer. Other than this, it has many other benefits which you have seen above. Moreover, it acts as evidence of purchases made by the customer. The buyer can feel free to bring the invoice back to the seller anytime for fixing if anything goes wrong with the jewellery. Above all, it helps you to calculate the jewellery cost in a detailed manner so that the customer can also know the actual price of the item along with the tax involved. 

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GST Invoice Guide for Jewellers 

When it comes to the GST invoice guide for jewellers, there is a lot to explore but let us make it short. Multiple interpretations and confusions have been found recently in regards to the taxability of jewellery. Check out the tax rates notified by the CBEC that you should know while creating jewellery invoices which are given below:

1. When a customer visits the jewellery shop and purchases gold of Rs. 1,00,000, the GST charged on gold jewellery would be 3% on Rs. 1,00,000. It should be noted that this tax rate is charged for both gold ornaments and making services defined under section 8 of the CGST Act.

2. When a customer buys a gold ornament of Rs. 1,00,000 by visiting the jewellery shop and the jeweller charges for gold and making charges separately, both are mentioned separately in the invoice with the tax rate of 3% for gold and 18% for making charges.

3. When a customer exchanges the old gold ornament for a new gold ornament of Rs. 1,00,000, the tax is not charged for old jewellery given by the customer as per GST regulations. When a new piece of jewellery is sold for the old jewellery, the above two cases would be applicable.

4. When a customer makes the sale of old jewellery without expecting anything in return, there would be no involvement of tax in this condition. 

5. In the case of valuation of old jewellery sold to the jeweller, two conditions have to be met as per CGST Rules:

• No input tax credit has been availed when such goods are purchased
• Used goods are sold after minor processing as it does not alter the nature of the goods

6. When it comes to the procedure of job work, the payment of taxes is not incurred when the goods are transferred to the job worker under the GST law.