Home > Services > e-Invoicing in 2024 > How to Create e-Invoice Using myBillBook Software

How to Create e-Invoice Using myBillBook Software

With the government extending mandatory e-Invoicing for businesses with an annual turnover of more than Rs.5 Crore, it is essential for every B2B business to be ready with the required set-up to create e-Invoices. myBillBook billing software offers an easy way to create e-Invoices. The software generates e-Invoices with a QR code and IRN Code. Here is a detailed guide to creating e-invoices on myBillBook.

Steps to Create e-Invoice on myBillBook

To create e-Invoices on myBillBook, you must enable the e-Invoicing option on your profile.

Enabling/disabling e-invoicing Feature on myBillBook

    • Login to myBillBook app
    • Go to ‘Settings > Manage Business’
    • Select ‘Yes’, under the “Are you GST Registered” field
    • Under the GSTIN field, enter your business GST number. (You will not be allowed to enable e-invoicing without saving your GSTIN on myBillBook)
    • Once you enter the GSTIN, you will find the ‘Enable e-invoicing’ toggle.
    • Turn ON the toggle to enable e-Invoicing for your business.
    • Now you will see a confirmation message from where you can check the e-invoicing enablement status from the govt portal – https://einvoice1.gst.gov.in/Others/EinvEnabled.  Click on ‘Enable e-invoicing’.
    • Once the e-invoicing is enabled for your business, you can see the ‘E-invoicing’ being added to the left-hand menu.

To disable the e-invoicing feature, you can follow the same steps and click on ‘Disable e-invoicing’ to deactivate it.

Generating e-Invoices for Existing Invoices in myBillBook

Once you enable the e-invoicing feature for your business on myBillBook, you can download e-invoices for all the existing sales invoices in a single click. Follow the below steps to generate e-invoices for the existing invoices.

  • From the Dashboard, Go to ‘Sales > Sales Invoices.’
  • Click on any invoice or the invoice you wish to convert to an e-invoice
  • You will find the ‘Download e-Invoice’ option in the top right corner of the page.
  • Click on the same, and your invoice will be converted into an e-Invoice in seconds.

Generating e-Invoices for New Invoices

If you’re creating a new invoice, you can directly convert it into an e-Invoice by following the below steps.

  • From the Dashboard, Go to ‘Sales > Sales Invoices.’
  • Click on ‘+Create Sales Invoice’ from the top right corner
  • Fill in all the required details to create the invoice and click on ‘Save Sales Invoice.’
  • Once your new invoice is saved, you will find the ‘Generate e-Invoice’ option to create an e-invoice.
  • Click on the ‘Generate e-Invoice’ option, and you will be prompted with two options.
  • Click on ‘Generate Only e-Invoice.’
  • Select the state for the seller from the drop-down and enter the respective pin code in the next field.
  • Enter the same details in the buyer’s column as well
  • Once you enter the pin codes, the details will be filled in automatically
  • Click on ‘Generate e-Invoice.’
  • On successful completion, you will get a message ‘E-Invoice has been generated successfully – GSTR 1Report has been updated Acknowledgement Number XXXXXXXXXXX’
  • Click on ‘Download e-Invoice’ to check the generated e-Invoice.

Once you open the e-Invoice, you can find the QR code, IRN number, acknowledgement number, acknowledgement date and the remaining details required on the e-Invoice.

e-invoicing banner 2

FAQs on Creating e-Invoice Using myBillBook

Which users will be able to use e-invoicing in myBillBook?

Only partner and admin roles will be able to use or enable/disable e-invoicing.

When will e-way bill details appear on the e-invoicing form?

E-way bill details will appear on the e-invoicing form if and only if the user had selected generate both e-invoice and e-way bill during the selection modal.

Which settings can the user change from e-invoice settings?

The user can control the following parameters -

  • Print e-invoice details on their myBillBook PDFs
  • Application of reverse charges while generating the e-invoice
  • Sending Ecom GSTIN when generating the e-invoice
  • Sending export details when generating the e-invoice

What happens if e-invoice generation fails?

If e-invoice generation fails, users will be communicated the error message as received by the IRP and the GSP. The error message thus recorded will help the user (and us) identify what went wrong and rectify it. After rectification, the user can try to generate the e-invoice again.

How can one verify the authenticity of an e-invoice?

One can download the QR Code Verify app and verify the QR code printed on the e-invoice.

Read more about GST e-Invoicing