Distributor billing software is a specially designed software that helps distribution businesses generate invoices, quotations, and sales estimates and manage their accounting, inventory, and tax filing operations. An efficient distributor billing software adapts to distributor needs and serves both retail and wholesale businesses.

Error-Free Invoicing

As a distributor dealing with multiple suppliers, retailers, and wholesalers, you will process numerous invoices daily. myBillBook invoicing software rightly understands your need for accurate and timely invoices. The distributor software ensures all your customers are billed correctly, eliminating manual entry errors that might lead to discrepancies in financial records.  

Distributors also have an option to customise their invoices as per their business requirements. They can add or remove invoice fields based on the industry they are serving. You can also add your company logo, watermark, colour theme, etc., to make your invoice specific to your business image. 

Stock Management 

Overstocking or stockouts are two major reasons for monetary losses for any distributor. To avoid these situations, our billing software is designed to provide real-time stock status at any point in time. Once an invoice is generated from the software, the stock is adjusted automatically. Similarly, when new items are added to the inventory, the stock gets updated. 

Whenever a particular item is about to go out of stock, the billing app for distributors sends alerts and reminds you to restock it. It also uses historical data to predict future demand for a particular product. With this kind of stock management feature, you can manage your distributorship inventory effectively and avoid stockouts. 

Automatic Payment Reminders 

As most distribution businesses work on credit, the payment deadline is different for all customers. Not receiving timely payments would hamper the cash flow and the money available in the business. myBillBook distributor billing software would save you from such scenarios by providing the list of generated invoices. As a result, you can quickly look at the ‘Sales Invoice’ dashboard and schedule calls or reminders accordingly.

You can also track outstanding payments and send payment reminders with payment links through Whatsapp and SMS directly to your customers. The software enables smoother payment processing by providing various online payment methods, including bank transfers, digital payments, and UPI transfers. 

Creates Professional Delivery Challans

As a distributor, you must manage a fleet of delivery vehicles and a team of drivers responsible for ensuring the timely and efficient delivery of products to customers. Delivery challans, mandated by the GST law, also play a key role in the delivery process. 

myBillBook helps you create clean, error-free, and professional delivery challans quickly. The ‘Delivery Challan’ feature offered by the distributor billing software enables you to generate delivery challans that can be shared directly with the customers or the delivery agent. The challans can be customised based on the customer or other business requirements. 

Accounting Features

Recording all financial transactions accurately and promptly is very important to get a clear picture of a business’s financial health. Accurate financial statements also help to keep up with tax regulations and file taxes accurately. 

myBillBook billing software helps distributors manage their accounting functions as well. It not only records all the financial transactions like payments, expenses, cash-in-hand and bank, but also prepares various financial statements like profit and loss statements, balance sheets, and cash flow statements. These statements help you analyse your business performance and make informed decisions. 

Business Reports and Analysis

The distributor billing software has all the details about the distributor’s business – right from accounting and billing to the payment of vendors and sales of the business.

It can thus generate business financial reports to help understand the business’s overall performance. The reports are very beneficial in making critical business decisions.

Supplier Management

Supplier management with billing software for a distributor makes handling suppliers and payments easier and more efficient. The software keeps track of supplier details, purchase orders, and stock levels, ensuring timely reorders and preventing shortages. This helps negotiate better deals by showing detailed buying patterns and costs. This leads to better supplier relationships and smoother supply chain management.