Are you looking for a simple invoice format that’s business-savvy and professional? It’s time you check out some free invoicing template options available online.
From handling business finances to managing customer service, your job as a small or medium business owner isn’t easy! Invoicing your clients is one of the most critical tasks in day-to-day business affairs and manually doing it can consume a lot of your precious time.
When pleasing clients and getting quick payments are your top priorities, online invoice templates are your best call. Get professional ready-made invoice formats for free, download them, customize according to your needs, and send them to clients, all in the blink of an eye!
Downloadable free invoice templates
If you’re wondering what a downloadable free invoicing template is, we’ve got you covered.
A downloadable free invoicing template is basically a sample bill format or an invoice example that you can download and use for your business invoicing purposes. These invoice templates contain some of the basic components of a simple invoice such as company name, company logo, client name, item particulars, etc., and can be customised as per your needs.
You may add your own colours and configurations or extra components to the sample invoice design, print them, or even send it directly to the client. Such simple invoice templates come in a plethora of formats and styles including PDF, Word, Excel, Google Doc, and Google Sheets.
Benefits of using invoice templates from myBillBook
The easiest way to get the best invoice template for free is myBillBook. Use myBillBook to generate and print invoice in a matter of minutes.
myBillBook is the go-to software for all kinds of billing and invoicing needs. Using myBillBook you can conveniently create and print GST compliant invoices in a few simple steps. In addition to their fantastic range of simple invoice templates and formats with hand-picked themes and colours, you’ll get some added benefits such as:
- Customise bills and invoices (even the ones without GST) with fields such as e-way bill, vehicle no., batch no., etc.
- Customise invoice formats according to your business (distributor/trader/wholesaler/retailer/stockist) or industry (pharmacy, FMCG, electronics, etc.)
- Reduce billing time by scanning items using the barcode scanner feature.
- Print as per your needs with options of regular printing (A4 and A5) and thermal printing (2-inch and 3-inch paper).
- Instant sharing of bills and invoices via email and WhatsApp.
- Create payment receipts, purchase vouchers, purchase orders, quotations, purchase returns, sales returns, expense vouchers, and delivery challans.
- Send auto-generated SMSs to clients every time a voucher is created in their name.
Invoice template highlights
What makes myBillBook stand out among the rest? Well, the invoice templates are great, to begin with!
If you’re wondering whether myBillBook’s invoice generation software is worth your time and attention, here are some highlights of its invoice templates collection:
- All invoice formats are fully customisable with a variety of colours and theme options.
- You can get the invoice printed in any format that you need.
- Every invoice design comes with all the essential components of a simple invoice.
- All invoice templates are professionally formatted to complement your business identity.
- Minimum scope of error with automatic calculation of grand total and subtotal amounts.
Special purpose templates
Are you looking for specialised templates for a specific field? No worries! You can get invoice templates for that as well.
Having talked about the basic invoice and bill format that almost every business needs, let’s take a sneak peek into some special purpose invoice templates for fields like freelancing and construction.
- Printable invoice templates: These are simple black and white templates for convenient printing.
- Pro forma invoice templates: Invoice templates designed for sending a preliminary bill to customers before the final payment is due.
- Construction invoice templates: Ideal for construction businesses, these invoice templates come with fields such as ‘labour’ and ‘materials.’ The shipping address is usually replaced with ‘site location.’
- Contractor invoice templates: These invoice templates are quite similar to the construction invoice templates with custom ‘labour’ and ‘materials’ fields.
- Photography invoice templates: Writing an invoice for photography jobs? These invoice templates have got you covered with relevant designs and tips!
- Freelance invoice templates: Setting them apart from trade and business invoice templates, a freelance invoice template is designed to suit the needs of a freelancer with fields like the type of project, hours worked, and the hourly rate for the project.
- Graphic design invoice templates: These invoice templates are custom-made for freelance graphic designers.
Which template should I use?
There are several invoice template formats and styles that you can choose from. Here’s a guide to the features each has to offer.
A free invoicing template can come in a range of different styles and formats. Each has its pros and cons and you have to choose the one that best caters to your invoicing needs.
Here are the template formats:
- Word Templates: Microsoft Word is not only the best candidate for creating general documents but an equally good option for creating good-looking invoices. But it can be quite an annoyance to make customisations such as adding line items and calculating taxes when you’re trying to create an invoice from scratch. So, it’s best that you start with an existing free Word template where all you have to do is fill out the options and hit send.
- Excel Templates: A pre-existing MS Excel invoice template overcomes many of the limitations posed by a Word template. Specifically, the formula option in Excel allows you to do all your invoice calculations automatically with no error. However, it suffers from certain trade-offs. For instance, you can hardly create a professional invoice using the limited visuals and styling options of Excel. Further, adjusting column widths is a fussy affair and it ends up affecting the entire document.
- Google Docs Templates: Google Docs invoice templates have more or less similar functionalities and drawbacks as a Word template. But a Google Docs invoice template may be useful for those who do not have MS Office available on their computer.
- Google Sheets Templates: These have the same perks as an Excel template but suffer from limitations when it comes to visuals and adding or removing fields.
- Invoicing Software: When it comes to generating and printing invoice templates with the least amount of hassle, invoice generating software is your best shot. Unlike other template styles and formats, invoicing software is tailor-made to exclusively cater to creating invoices. An online invoice generator that offers an invoice template for free is the best alternative to a Word or Excel sheet.
Here are some added benefits of using myBillBook;
– Fully customisable
– Get professional invoice formats and layouts
– Autosave your client data for future use
– Compatible with desktops, smartphones, and tablets
– Get access to bookkeeping and account management services
– Organise your invoices and view them all in one place
– Get faster payments
– Get notified when the client views the invoice
Types of invoices for small business
As a small business owner, it’s important that you know about the types of invoices that a small business can use.
While there are several different types of invoices that a small business can make use of, here are the top five ones that are most common:
- Standard invoice: It is the most basic invoice version that a business sends to its clients and is flexible enough to suit almost all business types and billing cycles.
- Recurring invoice: This type of invoice comes in handy for businesses that charge standard pricing from clients for a service offered at regular intervals.
- Final invoice: A detailed invoice sent to the client requesting payment upon the completion of a project or discharge of services.
- Past due invoice: This one is sent by a business to the client when the latter fails to make a payment within the due date.
- Interim invoice: An invoice type mostly employed for larger projects. The payment for the project is broken down into multiple instalments and an interim invoice is submitted for payment on the completion of smaller project milestones.