Home > Services > Invoice Format


Invoice Format

What is an Invoice Format

Invoice format, also called bill format, is a empty bill copy. As you provide an invoice or bill to your customers at the time to sale, the invoice must contain all the details pertaining to the sale like product details, quantity, price, GST, discounts, etc.

A Customised Invoice Format

Since, there is no specific invoice template that is common for all businesses, you can choose your own invoice design making sure it contains all the details as mandated by GST Law.

If you’re providing an invoice for the first time choose a format that reflects your brand image and use the same for all the transactions. Being consistent with the invoice generation makes your business look more professional.

Know more benefits of having a customised invoice template below.


What Should I include in an Invoice Format

As per GST Rules, there is no prescribed format for an invoice. However, it mandates the addition of certain as listed below.

  • Seller’s or supplier’s name, address and GSTIN
  • A serial number containing alphabets, numbers, or special characters
  • Date of bill generation
  • Buyer or recipient’s name, address of delivery and GSTIN if registered
  • HSN code
  • Description and quantity of products or services
  • The total price of products or services
  • Applicable tax
  • Tax rate – Central tax (CGST), State tax (SGST), Integrated tax (IGST), union territory tax or cess
  • Place of supply or Delivery Address
  • The signature or digital signature of the seller

So, while creating an invoice template, make sure all the above details are included to comply with the invoice norms.

Invoice Formats in Word, Excel, PDF

An invoice template can be created using various online tools, including Word, Excel, PDF, Google Docs, Google Sheets, etc.

Invoice Format in Word

Creating invoice format in Word is one of the easy and simple methods. The invoice format in Word is best suitable for small and medium-sized enterprises as it is an affordable and easy to use tool. Anyone with a basic knowledge of using Word can use the software to create an invoice template of their choice.

Click here to get invoice format in Word

Invoice format in Excel

The invoice format in Excel is another great way to format invoices. Excel has an extra feature compared to Word, as it allows the insertion of formulas for the auto-population of data. This feature is not available in Word, making invoice formats in Excel a better alternative for accurate billing.

Click here to get invoice format in Excel

Invoice format in PDF

A secure alternative for invoice creation is using invoices in PDF format. The invoices generated in PDF cannot be edited further, making them secure. In addition, PDF invoice formats look professional so that users can share them directly with customers.

Click here to get invoice format PDF.

Invoice format in Google Docs

Creating invoices in Google Docs is almost similar to creating invoices in a Word document. While MS Word is a paid resource, Google Docs is an open-source available to everyone having a Google account. So if you don’t have a subscription to Word, you can use Google Docs as an equal alternative. To create an invoice format in Google Doc, follow the similar process used for creating invoice format in MS Word.

Invoice format in Google Sheets

Creating invoices in Google Sheets is almost similar to creating invoices in Excel Sheets. While MS Excel is a paid resource, Google Sheets is an open-source available to everyone having a Google account. If you don’t have a subscription to Excel, you can use Google Sheets as an equal alternative. To create an invoice format in Google Sheets, follow the similar process used for creating invoice format in Excel.


Benefits of Having a Customised Invoice Format

Now that you know how to create an invoice format using different online sources and softwares, let us also see the difference that a customised invoice makes to your business. 

  • A customised look: A customised invoice is a great addition to your business as it represents your brand and stands out from the rest. It could be a font, colour or the business logo; you can add everything representing your brand. A customised look definitely gives your business a unique identity. 
  • Customised fields: As per invoice norms, some specific fields must appear on an invoice. However, after ensuring everything is in place, you can add custom fields that are business-specific.

For example, if you are running a pharmacy store, you can create fields to enter descriptions of the medicines. You can also add specific terms and conditions and any other details you would like your customer to be aware of. Besides, you can also remove any fields if you find them unnecessary.

  • Add payment links or codes: If you’re using the invoice for online billing purposes or if you’re sending the invoice to collect the payment from your customer, you can add your UPI bar code, UPI ID, UPI phone number or bank account details to enable faster payments. 
  • GST-Complaint: For GST-registered businesses, generating GST compliant invoices is a must. Hence, you can add specific fields or columns that make the invoice GST-specific. For example, you can add CGST, SGST, IGST or other tax-related fields to make the invoice GST-compliant.

Use myBillBook Billing Software to Generate Invoices

myBillBook is the best billing and accounting software that provides both GST and non-GST invoices in seconds. When it comes to customising invoices, the app offers the following features. 

  • 7 Invoice Themes/Formats: Not every business requires the same invoice type when it comes to size, shape, colours, font, and other details. myBillBook offers up to 7 invoice themes to enable businesses to choose one based on their requirement. Further, it provides 8 different colour options that can be applied to any invoice theme. 
  • Custom Invoice Number: As per GST norms, every invoice should contain a serial number. myBillBook allows users to include the invoice number with a custom prefix and sequence number. Once the prefix and sequence or set, the app follows the same series for all the new invoices. Users can change the series whenever they wish by visiting the Invoice Settings option.
  • Enable/Disable Options: myBillBook allows you to display or hide some options based on your requirement. As of now, there are four such options: ‘Show Party Balance, Enable Free Item Quantity, Show Item Description, and Show Purchase Price While adding items’. With easy toggle buttons, you can enable or disable them in the ‘Invoice Settings’.
  • Add Custom Fields: Another interesting feature of myBillBook invoicing software is that you can add custom fields. You can choose the fields like PO Number, E-way Bill Number, Vehicle Number from the Invoice Settings. In addition, if you need any other fields, you can add them by clicking the ‘+Add Custom Field’ button in the Invoice Settings menu.

Each invoice theme represents the information uniquely so that users can choose the one suitable for their business. Further, myBillBook billing software also includes both GST and non-GST variants, thus helping both GST and non-GST registered businesses. Download Today!

Read more

The Transportation Invoice Format in Word

A transportation invoice is a document that details the charges for transportation services, such as shipping, delivery, or freight services. It typically includes information such as the date of the service, the name of the transportation provider and the customer, a description of the services provided, the rate or cost of the services, and the total amount due.

Transportation invoices are an important part of any transportation business as they record the services provided and allow for easy income tracking. Many transportation companies use transportation invoice templates in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that both the transportation provider and the customer have a clear record of the services and payment details. By using transportation invoice templates in Word, transportation companies can streamline their billing process and provide excellent customer service.

In addition, a standardised invoice ensures that all necessary information is included in the invoice, making it easier for the transportation provider and the customer to track and manage the transaction.

The Taxi Invoice Format in Word

A taxi invoice, also known as a taxi bill or receipt, is a document that details the services provided by a taxi company to a passenger. It typically includes information such as the driver’s name, the customer’s details, the receipt number, the date and time of the trip, the pick-up and destination locations, the fare, and the payment method.

Many taxi companies use taxi invoice formats in Microsoft Word to create professional-looking receipts that are easy to read and understand. These formats allow for the quick and efficient creation of invoices, ensuring that both the company and the passenger have a clear record of the trip and the payment details.

By using taxi invoice formats in Word, taxi companies can streamline their billing process and provide excellent customer service.

The Stationery Invoice Format in Word

A stationery invoice is a document that details the purchase of office supplies and other stationery items by a business. It typically includes information such as the date of the purchase, the vendor or supplier, the items purchased, the quantity of each item, the unit price, and the total cost.

Using a stationery invoice format in Microsoft Word can help businesses create professional-looking invoices for their office supply purchases. These formats typically include spaces for inputting information such as the date of the purchase, the vendor or supplier, the items purchased, the quantity of each item, the unit price, and the total cost.

Some stationery invoice templates may also include payment terms and the due date. By using a stationery invoice format in Word, businesses can:

  1. Create and send invoices to their suppliers
  2. Keep track of their office supply purchases and expenses efficiently

Additionally, a standardised format can help ensure that all necessary information is included in the invoice, making it easier for the business and the supplier to track and manage the transaction.

The Service Invoice Format in Word

A service invoice is a document that details the services provided by a business to a customer. It typically includes information like:

  1. Date of the service
  2. Name of the business and the customer
  3. Description of the services provided
  4. Rate or cost of the services
  5. Total amount due

Service invoices are an important part of any business as they record the services provided and allow for easy income tracking. Many businesses use service invoices in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that both the business and the customer have a clear record of the services and payment details. Businesses can streamline their billing process and provide excellent customer service by using service invoice templates in Word.

The Sales Invoice Format in Word

A sales invoice is a document that details the products or services purchased by a customer from a business. It typically includes information such as:

  1. Date of the sale
  2. Name of the business and the customer
  3. Description of the products or services purchased
  4. Unit price and quantity of each item
  5. Total cost
  6. Payment terms

Sales invoices are a vital part of any business as they provide a record of the goods or services sold and allow easy income tracking. Many businesses use sales invoices in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that both the business and the customer have a clear record of the transaction and the payment details. By using sales invoice templates in Word, businesses can streamline their billing process and provide excellent customer service.

The Restaurant Invoice Format in Word

A restaurant invoice is a document that details the purchases made by a customer at a restaurant. It typically includes information such as the date of the purchase, the name of the restaurant and the customer, a description of the items purchased, the unit price and quantity of each item, the total cost, and the payment terms.

Restaurant invoices are important for any food establishment as they record purchases and allow for easy income tracking. Many restaurants use restaurant invoice designs in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that both the restaurant and the customer have a clear record of the transaction and the payment details. By using restaurant invoice templates in Word, restaurants can streamline their billing process and provide excellent customer service.

The Payment Invoice Format in Word

A payment invoice is a document that requests payment for goods or services provided by a business. It typically includes information such as the date of the invoice, the name of the business and the customer, a description of the goods or services provided, the total amount due, and the payment terms.

Payment invoices are an important part of any business as they remind the customer that payment is due and provide a transaction record. Many businesses use payment bill formats in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that both the business and the customer have a clear record of the payment request and the payment details. By using payment bill formats in Word, businesses can streamline their billing process and efficiently request payment from their customers.

The Mobile Bill Invoice Format in Word

A mobile bill invoice is a document that details the charges for mobile phone services, such as calls, texts, and data usage. It typically includes information such as the billing period, the name of the mobile phone provider and the customer, a breakdown of the charges for each type of service, any additional fees or taxes, and the total amount due.

Mobile bill invoices are an important part of any mobile phone service as they record the charges incurred and allow easy tracking of expenses. Many mobile phone companies use mobile bill invoices in Microsoft Word to create professional-looking, easy-to-read and understandable invoices.

These mobile bill formats allow for the quick and efficient creation of invoices, ensuring that both the mobile phone provider and the customer have a clear record of the charges and the payment details. By using mobile bill invoice designs in Word, mobile phone companies can streamline their billing process and provide excellent customer service.

Using a standardised invoice design also helps ensure that all necessary information is included in the invoice, making it easier for the mobile phone provider and the customer to track and manage the transaction.

The Medical Invoice Format in Word

A medical invoice is a document that details the medical services provided by a healthcare provider to a patient. It typically includes information such as the service date, the name of the healthcare provider and the patient, a description of the medical services provided, the rate or cost of the services, and the total amount due.

Medical invoices are an important part of the healthcare industry as they record the services provided and allow for easy income tracking. Many healthcare providers use medical invoice templates in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that the healthcare provider and the patient have a clear record of the services provided and the payment details. By using these bills, healthcare providers can streamline their billing process and provide excellent patient care.

In addition, using a standardised bill format ensures that all necessary information is included in the invoice. Thus, it is easier for the healthcare provider and the patient to track and manage the transaction.

The Invoice Format in Word Without GST

An invoice without GST (Goods and Services Tax) is a document that details the sale of goods or services without including the GST charge. It includes information like:

  1. Date of sale
  2. Name of the business and the customer
  3. Description of the goods or services sold
  4. Unit price and quantity of each item
  5. Total cost before GST

This type of invoice may be used by businesses not required to charge GST or by businesses selling goods or services that are GST-exempt. Many businesses use bill formats in Microsoft Word to create professional-looking invoices that are easy to read and understand.

These formats allow for the quick and efficient creation of invoices, ensuring that both the business and the customer have a clear record of the transaction and the payment details. By using GST bill formats in Word, businesses can streamline their billing process and provide excellent customer service.

Using a standardised bill format also helps ensure that all necessary information is included in the invoice, making it easier for the business and the customer to track and manage the transaction.

Invoice Format In Word For Software Companies

An invoice for a software company is a document that details the sale of software products or services to a customer. It typically includes information such as the date of the sale, the name of the software company and the customer, a description of the software products or services sold, the unit price and quantity of each item, the total cost, and the payment terms.

Many software companies use GST bill format in Microsoft Word to create professional-looking invoices that are easy to read and understand. These formats allow for the quick and efficient creation of invoices, ensuring that both the software company and the customer have a clear record of the transaction and the payment details.

By using invoice formats in Word, software companies can streamline their billing process and provide excellent customer service.

Invoice Format For a Travel Agency in Word

An invoice for a travel agency is a document that details the sale of travel-related products or services to a customer. It typically includes information such as the date of the sale, the name of the travel agency and the customer, a description of the products or services sold, the unit price and quantity of each item, the total cost, and the payment terms.

Many travel agencies use bill formats in Microsoft Word to create professional-looking invoices that are easy to read and understand. These formats allow for the quick and efficient creation of invoices, ensuring that both the travel agency and the customer have a clear record of the transaction and the payment details.

By using bill formats in Word, travel agencies can streamline their billing process and provide excellent customer service. Using a standardised invoices also helps ensure that all necessary information is included in the invoice, making it easier for the travel agency and the customer to track and manage the transaction.

The Furniture Invoice Format in Word

A furniture invoice is a document that details the sale of furniture products by a business to a customer. It typically includes information such as the date of the sale, the name of the business and the customer, a description of the furniture products sold, the unit price and quantity of each item, the total cost, and the payment terms.

Many furniture businesses use furniture invoice formats in Microsoft Word to create professional-looking invoices that are easy to read and understand. These formats allow for the quick and efficient creation of invoices, ensuring that both the business and the customer have a clear record of the transaction and the payment details.

Using furniture invoice formats in Word allows furniture businesses to streamline their billing process and provide excellent customer service.


Know more about Billing Software & Billing Format