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Recurring Invoice

What is a Recurring Invoice?

A recurring invoice is an invoice sent to the customer regularly. Suppliers send them monthly. The supplier obtains permission from the customer to charge a regular amount until an agreed-upon date for the ongoing service agreement.

Benefits of Recurring Invoice

A recurring invoice meaning a regular invoice is very convenient because the supplier does not have to wait for the customer or request payment information. Furthermore, the customer is not required to send manual payments regularly. Other advantages of creating recurring invoices include the following:

  • Improved cash flow– They ensure consistent monthly income, allowing the company to meet monthly expenses and other costs.
  • Automating the payment process– A company creates an invoice once, links the customer’s credit card information, and sets a schedule for sending invoices on time. Automation reduces duplication of effort and gives you peace of mind about timely payments.
  • Improved customer relations– aid in developing recurring relationships, and customers will regard you as an extension of their team rather than an ad hoc vendor.

Contents of a Recurring Invoice

A recurring invoice must include all the information required for a standard invoice. And the contents are:

  1. Supplier’s name and contact details 
  2. Customer’s name and contact details
  3. Tax invoice number
  4. PAN card and GSTIN details of the supplier and customer
  5. Date of issue of invoice
  6. Place of supply of goods
  7. Tax rate, HSN code and tax amount
  8. Description of goods sold
  9. The taxable amount, along with the gross value of goods sold
  10. Discount given
  11. Applicability of RCM
  12. Supplier’s signature (or his authorised representative’s signature)

How to Create a Recurring Invoice in myBillBook

If you are looking for a recurring invoice-creating app, try myBillBook’s automated bills. The automated bill feature helps you create recurring invoices and share them with your customers.

What is the Process of Recurring Invoicing?

A recurring invoice has the following workflow:

  • First, select a personalised template for sending recurring invoices.
  • In the template, update the invoice details.
  • Set the frequency with which you send recurring invoices.
  • After sending an invoice, the next one will be sent automatically after a predetermined period.
  • Take down the customer’s credit card information or another convenient payment method.
  • After the agreed-upon period, you can no longer send the invoice.

Setting Up an Ideal Recurring Billing System for Your Organisation

An excellent recurring billing system includes the following features:

  • Flexibility– It should be adaptable to your business workflows and changing business needs. It should be able to support your additional business plans.
  • Saves time by increasing efficiency – Updating invoicing details once in a standard format for future use and setting a schedule for regular payments saves time and improves efficiency.
  • Simplifying the entire invoicing process– Its robust technology and automation should capture all of the necessary details for invoicing. As a result, it simplifies the whole billing process.

How Do Recurring Invoices Benefit Your Business?

The nature of your business determines the use of a recurring invoicing system. 

  1. It is appropriate for businesses that provide maintenance services. For example, software companies offer their customers monthly support services.
  2. Companies offer online resources and training materials for a limited time. LinkedIn Learning, for example.
  3. Businesses that offer monthly service packages
  4. Software providers that charge monthly licence fees
  5. Businesses that use subscription-based business models

After reviewing the preceding examples, you can determine whether it meets their business requirements.

When Should You Send Recurring Invoices?

Recurring invoices work best when you offer the same goods or services regularly. Here are some products and services that can benefit from recurring billing:

  • Rental of equipment
  • Services with a subscription
  • Monthly agreements
  • Packages of maintenance services
  • Memberships

If the products or services your customers require regularly do not change, your company is a good candidate for recurring invoicing.

Disadvantages of Issuing Recurring Invoices

It is more difficult to trace errors in this invoicing method because you initially set a standard invoice template and send them to customers regularly. If there is an error, the customer returns it for resubmission. It takes work to identify and correct errors in recurring invoicing.

FAQs on Recurring Invoice

What exactly is a recurring invoice?

A recurring invoice creation occurs when a customer orders the same products or services regularly, and you send the same invoice each time.

What are the uses of recurring transactions?

A cardholder will purchase a service or good in a recurring transaction. Instead of charging a single price, the merchant will set a period (usually a month) during which the consumer has to pay an agreed-upon sum.

What are the advantages of recurring payments?

Recurring payments have the significant advantage of making the billing process much more convenient than manually requesting payments (paper or digital) from each customer each billing cycle.

What exactly is a recurring payment limit?

A recurring payment limit is a maximum amount you can spend on recurring payments. Recurring payments must be made regularly, such as a monthly bill.

Can apps generate recurring invoices?

Several apps like myBillBook include a "Recurring Invoice" section where you can configure the recurring bill's preferences. It is called "Automatic Billing" on the myBillBook app. First, enter a name for the template. Then schedule them to generate the bill based on your schedule.

What are the different kinds of recurring payments?

Recurring payments can be fixed or variable.

What happens if you enable recurring billing?

When a merchant charges a customer for goods or services on a predetermined schedule, this is known as recurring billing. Recurring billing necessitates obtaining the customer's information and permission.

Do recurring invoices help me pay faster?

Yes, charging your customers at the same time each billing cycle creates a habit of them paying simultaneously.

Know more about  Billing & Accounting Software for Small Businesses