What is GST Invoice Format | GST Bill Format Meaning

GST invoice format is a standard document layout that records the sale of goods or services and transactions under GST. It includes important details such as the seller’s and buyer’s information, description and quantity of the offered goods or services, applicable tax rates, total amount charged, and other required tax compliance details. 

Contents of GST Tax Invoice Format

According to GST laws, a tax invoice shall be issued by the registered person containing the following particulars- 

• Name, address and Goods and Services Tax Identification Number of the supplier; 
• A consecutive serial number not exceeding 16 characters, in one or multiple series, containing alphabets or numerals or special characters- hyphen or dash and slash symbolised as ―-‖ and ―/‖ respectively, and any combination thereof, unique for a financial year; 
• Date of its issue; 
• Name, address and Goods and Services Tax Identification Number or Unique Identity Number, if registered, of the recipient; 
• Name and address of the recipient and the address of delivery, along with the name of the State and its code, if such recipient is un-registered and where the value of the taxable supply is INR 50,000 or more; 
• Name and address of the recipient and the address of delivery, along with the name of the State and its code, if such recipient is un-registered and where the value of the taxable supply is less than  INR 50,000, and the recipient requests that such details be recorded in the tax invoice; 
• Harmonised System of Nomenclature Code (HSN code) for goods or services
• Description of goods or services; 
• Quantity in case of goods and units or Unique Quantity Code thereof; 
• Total value of supply of goods or services or both; 
• Taxable value of the supply of goods or services or both, taking into account discount or abatement, if any; 
• Rate of tax (central tax, State tax, integrated tax, Union territory tax or cess); 
• Amount of tax charged in respect of taxable goods or services (central tax, State tax, integrated tax, Union territory tax or cess); 
• Place of supply along with the name of the State, in the case of a supply in the course of inter-state trade or commerce; 
• Address of delivery where the same is different from the place of supply; 
• Whether the tax is payable on a reverse charge basis; 
• A signature or digital signature of the supplier or his authorised representative

Sample GST Invoice Format

Here is a sample GST bill format or template for your reference. The design element can vary based on your brand’s image or other factors, but the content and the fields must follow GST regulations. 

GST Invoice Format in Word | Bill Format in Word

Creating a GST bill format in Word is one of the easiest methods. Word is best suitable for small and medium-sized enterprises as it is an affordable and easy-to-use tool. Anyone with basic Word knowledge can use the software to create an invoice template. Here are the steps to create GST invoice format in Word from scratch. 

• Open Microsoft Word on your laptop or computer.
• Open a blank document to start your invoice template.
• Insert the company logo by selecting ‘Insert > Image’ and uploading the logo image.
• Click on the ‘Header & Footer’ tab and give the header for the sheet as ‘Tax Invoice’.
• Enter your company details, including company name, address, email ID and GSTIN.
• Next, enter customer details like name, company name, address, email ID and GSTIN/UN.
• Now, create fields like Invoice No., Date, Due Date, Terms, etc.
• Then, create the ‘Goods or services’ section to enter data, including the name of the product/service, quantity, tax rate, discount, unit, total amount, etc., as per your business requirement.
• At the bottom of the page, provide your bank details and other payment modes like UPI bar code, UPI ID, or UPI phone number.

GST Invoice Format in Excel |  Bill Format in Excel

The GST invoice format in Excel is another great way to format invoices. Excel has an extra feature compared to Word, as it allows the insertion of formulas to auto-populate data. This feature is not available in Word, making GST bill formats in Excel a better alternative for accurate billing. Here is how to create a GST bill format using MS Excel-

• Open MS Excel on your laptop or mobile and start with a new worksheet.
• Upload the company logo in the blank sheet by clicking on ‘Insert > Picture’.
• Click on the ‘Header & Footer’ tab and give the header for the sheet as ‘Tax Invoice’.
• In the next cell, enter your company details, including company name, address, email ID and GSTIN.
• In the next cell, create an ‘Invoice To’ field to enter customer details such as name, company name, address, email ID, and GSTIN/UN.
• To the right of the ‘Invoice To’ section, create fields like Invoice No., Date, Due Date, Terms, etc.
• Right below the ‘Invoice To’ section, create the ‘Goods or services’ section to enter data, including the product/service name, quantity, tax rate, discount, unit, total amount, etc., as per your business requirement.
• At the bottom of the page, provide your bank details and other payment modes like UPI bar code, UPI ID, or UPI phone number.

You can also insert some Excel formulas to auto-populate the cells when creating invoices. 

Simple GST Invoice Format

GST-registered businesses have to issue simple GST invoices to customers. If a business is to be compliant with GST, it has to have an invoice numbering system along with GSTIN and a unique serial number on the tax invoice. Each invoice should include details such as the date of the invoice, sender’s and recipient’s information, descriptions of items, quantities, taxable supply values, tax rates applicable on supplies made to customers, amounts payable by customers towards taxes and final value. A simple GST bill format commonly comprises the goods or services supplied and the payment amount due. 

How to Create GST Invoices Using myBillBook

Creating invoice format in Word or Excel can be time-consuming and difficult and might not always be the right choice. myBillBook is user-friendly accounting software designed to simplify invoice generation. By offering comprehensive features and an intuitive interface, myBillBook is a better solution for generating GST bills. Here is how to create a GST invoice using myBillBook-

• Login to myBillBook 
• Go to “Settings” and then click “Manage Business.”
• Enter your business details, including your business name, type, industry, address, logo, bank account details, signature, etc., to be displayed on the invoice.
• Under ‘Sales’, click on ‘Sales Invoice > Create Sales Invoice.’
• Click on ‘Add Party’ – Enter your customer details like party name, mobile number, address, and GSTIN
• Click on ‘Add Item > Create New Item’ – Enter details like item type, item name, sales prices, category, item code, etc.
• You can also add details like discount amount, delivery charges, terms and conditions, bank details, etc., to be displayed on the sales invoice.
• Click on ‘Save Sales Invoice’
• Once it is done, you can view the complete invoice.
• Now, ‘Print’ or ‘Download’ the invoice and share it with your customers.

GST Invoice Format in PDF | Bill Format in PDF

A GST Invoice Template in PDF is the simplest way to send clients a visually appealing and organised invoice. Simply download the GST bill format, customise it with your company and client details, and email or print the invoice to your customer in PDF format. The invoices generated in PDF cannot be edited further, so they are secure. In addition, PDF invoice formats look professional so that users can share them directly with customers.