Restaurant Bill Book Format | Template

A restaurant bill format is a standardised layout or template used to create food bills in a restaurant or any other food-related business. Every food business must have its own standardised bill template to generate bills more quickly and efficiently. Not just that, following a standardised bill format also creates a brand image and makes your food bills look more professional. 

A well-designed restaurant bill template makes it easy for your customers to understand what they have ordered, the price of each item, taxes applied and the total bill amount with just a few glances. 

Restaurant Bill Format – Fields to Include 

A typical restaurant bill format contains the following fields to be filled by the respective food business.

• Name and contact details of the restaurant or the food business
• Date of visit
• Bill number or reference number
• List of food, beverages, and other products ordered, along with quantity
• Price details of the items served
• GST, discount, promotional offers, and other charges
• Total bill amount
• Accepted payment methods
• Name and signature of the biller
• Special notes from the business

These are the basic details to include in the food bill. Restaurants or food business owners are free to include or remove the details as required. However, for GST-registered food businesses, it is imperative to add all the fields required by GST law. 

Sample Restaurant Bill Format

Here is a sample restaurant bill template for your perusal.

Restaurant Bill Format in Word

If you wish to create a restaurant bill format from scratch, you can use word processing tools like MS Word, which is an affordable and user-friendly tool to create invoice templates.

There are several ways you can format a restaurant bill in Word. The first way is by using pre-designed templates available from Word’s “Templates” section. These templates have outlines that can be edited to fit your business requirements. Secondly, you can take an entirely new blank document and design it on your own. You can add tables, text boxes, or other formatting features as available to create a professional food bill format in Word.

Restaurant Bill Format in Excel

You can also use MS Excel to create a restaurant bill format. Excel is a versatile tool to efficiently create detailed and organised restaurant bill templates. Using Excel, you can add separate sections for the restaurant’s name/ address/contacts, food cost, taxes, total cost, etc. One added advantage of bill templates in Excel is that some data, like the date, total item-wise price, and total bill amount, can be auto-populated using simple Excel formulas. This reduces the instances of manual errors and makes your restaurant billing a little more efficient compared to a Word bill template.

Using myBillBook Billing Software to Generate Restaurant Bill Formats

Using Word and Excel for generating restaurant bills has several drawbacks, including time-consuming manual data entry, higher chances of human error, lack of automation, and limited ability to ensure compliance with tax regulations. These tools also require more effort to create and maintain professional, standardised bill formats.

In contrast, billing software like myBillBook streamlines your entire food billing process through automation, reducing manual errors and saving time. It offers customizable, professionally designed templates that ensure compliance with GST regulations and enhance the overall customer experience. Additionally, myBillBook provides features such as real-time data access and secure cloud storage, improving operational efficiency and data management. Here are some more benefits of using myBillBook to generate restaurant bill templates. 

Improved Efficiency: 

One of the benefits of using myBillBook’s restaurant billing software is that it enhances billing efficiency. The system has functionalities such as automatic service charges calculation and a customisable real-time restaurant bill format designed to reduce time wastage during accurate bill generation, which can sometimes be quite time-consuming. It saves time, reduces mistakes, and ensures an easier billing process for customers and employees.

Enhanced Professionalism: 

An efficient restaurant bill format can add aesthetics to a restaurant. myBillBook’s restaurant bill software is designed to give bills a more professional and polished look by using customisable templates incorporating logos, brand designs, or personal messages. It enhances brand recognition and builds trust and credibility among customers.

Simplified Tracking and Reporting: 

Keeping track of sales, expense, and profit calculations is crucial for any restaurant. With myBillbook’s restaurant billing software, restaurant owners can use its advanced reporting tools to easily track their financial performance through sales trend analysis and detailed financial report generation. This valuable information helps make informed business decisions that identify areas for improvement to maximise profitability.

Enhanced Customer Experience: 

A well-designed restaurant bill format would also enhance customers’ overall dining experience. To ensure that customers can easily read their bills at a glance, the restaurant bill format from myBillBook provides easy-to-read itemised bills with clear prices and detailed explanations about each charge. This leads to trust, which promotes customer loyalty, making dining more enjoyable and resulting in higher customer satisfaction.

Increased Revenue: 

myBillBook restaurant billing software helps restaurant owners increase their revenue. Running a business more effectively and bringing in more clients increases gross terms, which is possible through streamlined billing procedures, enhancing professionalism, improving consumer experience through simple tracking/reporting, and optimising inventory management, among other things.