Delivery Challan Format in Excel, Word & PDF
Create delivery challan formats in seconds using myBillBook software. With our easy-to-use interface, you can create customised delivery challan formats effortlesssly. Add your brand logo, watermark, and even custom fields to make your credit notes specific to your business. Here is a glimpse of our most existing features-
✅ Generate professional delivery challans
✅ Convert Delivery challan to Invoices
✅ Easy Track Open/Closed Delivery challans
✅ Easy download, print & share
✅ Basic Plan at INR 399/Year
Delivery Challan Format in Excel, Word & PDF
Create delivery challan formats in seconds using myBillBook software. With our easy-to-use interface, you can create customised delivery challan formats effortlesssly. Add your brand logo, watermark, and even custom fields to make your credit notes specific to your business. Here is a glimpse of our most existing features-
✅ Generate professional delivery challans
✅ Convert Delivery challan to Invoices
✅ Easy Track Open/Closed Delivery challans
✅ Easy download, print & share
✅ Basic Plan at INR 399/Year
Free Delivery Challan Format in Word, Excel & PDF | Download Free
Features of Using myBillBook to Create Delivery Challan Formats
Easy to Use Interface
myBillBook offers a user-friendly and intuitive interface, allowing users to create, edit, and share delivery challans effortlessly.
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By customising the identification of delivery challans, users can quickly distinguish between different files, maintain orderliness in records, and streamline their document management systems. This will enable you to do away with multiple numbering systems on various forms and keep accurate records for future reference.
Pre-Designed Delivery Challan Templates
In order to provide a well-designed delivery challan that is quick and easy, myBillBook provides pre-designed delivery challan templates.
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These templates are made professionally, guaranteeing visually appealing challans and meeting formatting standards, thus saving users their precious time instead of designing them from scratch. You may choose from various designs available to fit your branding and company image, providing a professional look for your delivery challans.
Customised Delivery Challans
Besides eady-to-use templates, you can also use the ‘Custom Invoice’ feature to design your own delivery challan template.
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With this features, you can add your company logo, water mark, choose font style, size, and colour, etc. You can retain the fields that are specific to your business and remove those that are not necessary.
Add Custom Prefix & Sequence Numbers
myBillBook allows users to input their chosen prefixes and sequence numbers for delivery challans to organise and track delivery documents better.
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You don’t have to go to the e-Invoice portal to generate it. The billing software lets you generate an e-invoice directly from the credit note generation option.
Record Payment-In
The billing software also provides an option to record payments received against delivery challans using the ‘Record Payment-In’ option.
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This makes it easy to track payment status and ensure correct entries in financial statements. Consequently, this helps users remain up-to-date with overdue accounts, and establish complete payment records for improved financial control.
Generate e-Way Bills
If you’re a GST-registered business, you can generate e-way bills for your delivery challans exceeding the threshold value directly from the software.
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You don’t have to go to the e-way bill portal to generate it. The billing software lets you generate an e-way bill directly from the delivery challan generation option. This makes compliance with e-way bill rules easier and ensuring continuous documentation of goods movement.
₹217
Per month. Billed annually
Diamond Plan
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
₹250
Per month. Billed annually
Platinum Plan
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
₹417
Per month. Billed annually
Enterprise Plan
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills Popular
₹217
Per month. Billed annually
Diamond Plan
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
₹250
Per month. Billed annually
Platinum Plan
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
₹417
Per month. Billed annually
Enterprise Plan
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills Popular
₹399 per year
Silver Plan for Android App
✅ For 1 device, 1 business and 1 user
₹399 per year
Silver Plan for Android App
✅ For 1 device, 1 business and 1 user
What is the Delivery Challan Format?
A delivery challan format is a standardised layout that helps design a document explaining how goods are moved from one place to another. The format of a delivery challan may differ depending on the specific needs of the sender or industry where it is being applied. Thus, all details must be available and organised for effective documentation and monitoring during the transportation process.
Contents of Delivery Challan Format
- Name, address and GSTIN of the consignor
- Name, address and GSTIN of the consignee
- HSN code
- Description of the goods being delivered
- Quantity and rate of the goods along with the amount in figures and words
- Signature of the supplier/authorised person
- Date of the challan
- Serial number of the challan
- Place of supply
- Amount of tax, where it is applicable
Sample Delivery Challan Format
A sample delivery challan format is provided below. This can help you understand how to organise and format your delivery challan. It includes all of the necessary details and can serve as a helpful guide for creating your delivery challans.
Delivery Challan Format in Word
If you want to keep an orderly record of all your deliveries, choosing a delivery challan format in Word is prudent. This format enables you to easily input details such as the date of dispatch, sender and receiver particulars, and a detailed list of items delivered. Also, since Word is flexible and free, you can easily edit and print.
To create a delivery challan in Word, follow these steps:
- Open Microsoft Word and start a new document.
- Create a table with the necessary columns, such as “Item,” “Quantity,” and “Description.”
- Add the names and addresses of the sender and recipient at the top of the document.
- Include the date of delivery and any relevant notes or instructions.
- If necessary, you can also add a company logo by inserting an image of the logo into the document.
- Once you have entered all the information, save the document by going to the ‘File’ menu and selecting ‘Save As’.
- You can print the delivery challan by going to the ‘File’ menu and selecting ‘Print’.
Delivery Challan Format in Excel
Excel is a powerful tool for organising and analysing data, making it ideal for creating delivery challans for free. With Excel, you can easily input all the necessary information, such as the date of delivery, sender and recipient information, and a list of delivered items. It also allows for easy editing and printing, making it easy for consumers to keep a record of their deliveries.
Additionally, Excel allows for advanced formatting options, such as adding formulas, charts, and graphs, which can help track and analyse delivery data. Furthermore, a delivery challan format in Excel can help manage your accounting and inventory seamlessly.
To create a challan in Excel, you must follow these steps:
- Navigate to MS Excel on your laptop or mobile, open the application and start a new worksheet.
- Create a table with the necessary columns, such as “Item,” “Quantity,” and “Description.”
- Add the names and addresses of the sender and recipient at the top of the worksheet.
- Include the date of delivery and any relevant notes or instructions.
- Save the worksheet by going to the File menu and selecting Save As.
- Print the delivery challan by going to the File menu and selecting Print.
Delivery Challan Format in PDF
A delivery challan in PDF is easily readable on any device. You may use Adobe Acrobat or sites that change Word or Excel documents into PDFs when looking to create a free delivery challan PDF. The layout and content of the delivery challan format will be similar to that in Word or Excel, which includes the company’s information on the header and recipient details, plus a list/table about goods being transported. Like any other delivery challan, it must contain each detail necessary to ensure correct tracking and delivery of the goods.
Delivery Challan Format under GST
GST guidelines do not specify a specific format for delivery challans. However, it mandates specific information to be present on every delivery challan. Here is the list of mandatory details:
- Delivery challan date and number
- Name, address and Goods and Services Tax Identification Number (GSTIN) of the consigner, if registered
- Name, address, Goods and Services Tax Identification Number (GSTIN) or Unique Identity Number (UIN) of the consignee, if registered
- Harmonized System of Nomenclature (HSN) code along with description of goods
- Quantity (provisional where the exact quantity being supplied is not known)
- Taxable value
- Rate of tax plus tax amount —central tax, State tax, integrated tax, Union territory tax or any other levy such as cess applicable in case transportation is for supply to the consignee
- Place of supply in case of inter-state movement
- Signature
Returnable Delivery Challan Format
A returnable delivery challan format is a document used when goods are temporarily delivered with the expectation of being returned to the sender later. Other details such as date of dispatching, sender’s name, description of goods, number, and type of conveyance are also included in this form. Then it goes into more specific things such as duration usage, damage provisions, the conditions under which they can be returned and finally, how items should be returned.
How to Create Delivery Challan Format Using myBillBook
myBillBook billing software offers a more efficient and user-friendly alternative to traditional Word and Excel. Unlike the templates provided by Microsoft Office Word and MS Excel, myBillbook has additional features such as auto calculations and customisable invoice templates, making it better suited for organisations seeking to simplify their billing processes. Here is how to create a delivery challan using myBillBook-
- Login to myBillBook
- On the dashboard, click the ‘Sales’ option
- Choose ‘Delivery Challan’
- Then click ‘Create delivery challan’
- Provide the required details, such as the date of delivery, sender’s and receiver’s names and addresses, description of the goods, quantity of goods, and mode of transport.
- Once you have entered all the necessary information
- Preview and save delivery challan; you can download and share it.
FAQs on Delivery Challan
How do I write a delivery challan format in Excel?
To create a delivery challan format in Excel, you can start by opening a new Excel spreadsheet. Next, you can create columns for information such as date, delivery address, item description, quantity, and signature. You can also format the headers and columns as needed for clarity. Additionally, you can add any necessary formulas or conditional formatting to automate calculations or highlight important information. Finally, you can save the file as a template for future use.
What is the format of the challan number?
Delivery challans must be serially numbered not exceeding 16 characters, in one or multiple series.
Is a delivery challan format different from an invoice?
Yes, the delivery challan format differs immensely from that of an invoice. A delivery challan is a document that contains information goods for delivery. On the other hand, an invoice is a document requesting payment for the goods sold or service rendered. It normally contains all pertinent details required in a commercial transaction, such as cost price, taxes payable and actual due date of payment.
Can a delivery challan format vary across industries or regions?
Delivery challan formats can vary across industries and depend on legal and regulatory requirements in the regions where they are used. Consequently, even though product details, shipping information, and customer details may be common on every form of delivery challan, slight changes may be necessary depending on the region or industry.
How can businesses customise a delivery challan format to suit their needs?
Businesses can customise a delivery challan format to suit their need by including fields relevant to their operations, such as product specifications, shipping details, and customer information. They might also add terms and conditions specific to their brand identity or create spaces for any other unique requirement.
Can I create a delivery challan format in Word?
Yes, you can create a delivery challan format in Word using a template or create a new Word document with the necessary information.
Can I add a company logo to my delivery challan format in Word?
Several online bill book software options allow you to generate and print custom formats. One such software is myBillBook, which offers various features for creating professional billbook formats.
Can I use myBillBook to create a delivery challan format in Excel?
myBillBook does not offer delivery challan format in Excel. Instead it offers different pre-designed delivery challan templates to use instantly. You can pick from Simple, Stylish, to Advanced template to create delivery challans. You will also have an option to create customised delivery challans by adding watermarks, logos, custom fields, etc.
Why should I choose the delivery challan format in Excel over other formats?
Excel is powerful for organising and analysing data, making it an ideal choice for creating delivery challans. Easily input information allows easy editing and printing and has advanced formatting options like adding formulas and charts to help track and analyse delivery data.
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