What is the Delivery Challan Format?

A delivery challan format is a standardised layout that helps design a document explaining how goods are moved from one place to another. The format of a delivery challan may differ depending on the specific needs of the sender or industry where it is being applied. Thus, all details must be available and organised for effective documentation and monitoring during the transportation process.

Contents of Delivery Challan Format

• Name, address and GSTIN of the consignor
• Name, address and GSTIN of the consignee
• HSN code
• Description of the goods being delivered
• Quantity and rate of the goods along with the amount in figures and words
• Signature of the supplier/authorised person
• Date of the challan
• Serial number of the challan
• Place of supply
• Amount of tax, where it is applicable

Sample Delivery Challan Format

A sample delivery challan format is provided below. This can help you understand how to organise and format your delivery challan. It includes all of the necessary details and can serve as a helpful guide for creating your delivery challans.

Delivery Challan Format in Word

If you want to keep an orderly record of all your deliveries, choosing a delivery challan format in Word is prudent. This format enables you to easily input details such as the date of dispatch, sender and receiver particulars, and a detailed list of items delivered. Also, since Word is flexible and free, you can easily edit and print. 

To create a delivery challan in Word, follow these steps:

• Open Microsoft Word and start a new document.
• Create a table with the necessary columns, such as “Item,” “Quantity,” and “Description.”
• Add the names and addresses of the sender and recipient at the top of the document.
• Include the date of delivery and any relevant notes or instructions.
• If necessary, you can also add a company logo by inserting an image of the logo into the document.
• Once you have entered all the information, save the document by going to the ‘File’ menu and selecting ‘Save As’. 
• You can print the delivery challan by going to the ‘File’ menu and selecting ‘Print’.

Delivery Challan Format in Excel

Excel is a powerful tool for organising and analysing data, making it ideal for creating delivery challans for free. With Excel, you can easily input all the necessary information, such as the date of delivery, sender and recipient information, and a list of delivered items. It also allows for easy editing and printing, making it easy for consumers to keep a record of their deliveries.

Additionally, Excel allows for advanced formatting options, such as adding formulas, charts, and graphs, which can help track and analyse delivery data. Furthermore, a delivery challan format in Excel can help manage your accounting and inventory seamlessly.

To create a challan in Excel, you must follow these steps:

• Navigate to MS Excel on your laptop or mobile, open the application and start a new worksheet.
• Create a table with the necessary columns, such as “Item,” “Quantity,” and “Description.”
• Add the names and addresses of the sender and recipient at the top of the worksheet.
• Include the date of delivery and any relevant notes or instructions.
• Save the worksheet by going to the File menu and selecting Save As.
• Print the delivery challan by going to the File menu and selecting Print.

Delivery Challan Format in PDF

A delivery challan in PDF is easily readable on any device. You may use Adobe Acrobat or sites that change Word or Excel documents into PDFs when looking to create a free delivery challan PDF. The layout and content of the delivery challan format will be similar to that in Word or Excel, which includes the company’s information on the header and recipient details, plus a list/table about goods being transported. Like any other delivery challan, it must contain each detail necessary to ensure correct tracking and delivery of the goods.

Delivery Challan Format under GST

GST guidelines do not specify a specific format for delivery challans. However, it mandates specific information to be present on every delivery challan. Here is the list of mandatory details:

• Delivery challan date and number
• Name, address and Goods and Services Tax Identification Number (GSTIN) of the consigner, if registered
• Name, address, Goods and Services Tax Identification Number (GSTIN) or Unique Identity Number (UIN) of the consignee, if registered
• Harmonized System of Nomenclature (HSN) code along with description of goods
• Quantity (provisional where the exact quantity being supplied is not known)
• Taxable value 
• Rate of tax plus tax amount —central tax, State tax, integrated tax, Union territory tax or any other levy such as cess applicable in case transportation is for supply to the consignee
• Place of supply in case of inter-state movement
• Signature

Returnable Delivery Challan Format

A returnable delivery challan format is a document used when goods are temporarily delivered with the expectation of being returned to the sender later. Other details such as date of dispatching, sender’s name, description of goods, number, and type of conveyance are also included in this form. Then it goes into more specific things such as duration usage, damage provisions, the conditions under which they can be returned and finally, how items should be returned.

How to Create Delivery Challan Format Using myBillBook

myBillBook billing software offers a more efficient and user-friendly alternative to traditional Word and Excel. Unlike the templates provided by Microsoft Office Word and MS Excel, myBillbook has additional features such as auto calculations and customisable invoice templates, making it better suited for organisations seeking to simplify their billing processes. Here is how to create a delivery challan using myBillBook-

1. Login to myBillBook
2. On the dashboard, click the ‘Sales’ option
3. Choose ‘Delivery Challan’ 
4. Then click ‘Create delivery challan’
5. Provide the required details, such as the date of delivery, sender’s and receiver’s names and addresses, description of the goods, quantity of goods, and mode of transport.
6. Once you have entered all the necessary information 
7. Preview and save delivery challan; you can download and share it.

Additionally, incorporating restaurant billing software into your operations can help streamline various processes, including managing delivery challans, enhancing overall efficiency in your business.