What is Export Invoice Format Under GST?

An export invoice format under GST is a document that outlines the details of a transaction between an exporter and an importer, including the goods or services sold, price, and other relevant information required for customs clearance.

An export invoice format under GST must comply with the regulations and requirements of both the exporting and importing countries. It must include specific information, such as the names and addresses of both parties, a description of the goods or services, the value of the transaction, and any applicable taxes or fees. The format may vary depending on the industry, product, or country of origin.

Export Invoice Format: Details to be Included

When creating an export invoice format under GST, it should incorporate specific essential components to ensure accuracy, such as

• Export Invoice Number
• Buyer’s Order Number
• Exporter Details – Address of the Exporter, Phone Number, Fax, Mail 
• Consignee Details – Address of the Importer, Phone Number, Fax, Mail 
• Buyer Details (If other than consignee)
• Pre-Carriage Done by details
• Place of Receipt of per carrier
• Country of Origin of Goods
• Country of Origin of Destination
• Vessel/Freight Number
• Port of Loading
• Port of Discharge
• Final Destination
• Terms of Delivery and Payment
• Description and number of goods
• Kind of Package
• Quantity – Gross Weight
• Total Net Weight
• Rate per carton
• FOB & Freight Charges
• Total Amount
• AWB/B/L Number
• Amount Chargeable (in Words)
• Name of the Exporter, Signature, & Date

The list includes the crucial elements that an export invoice format under GST should contain to ensure accuracy and compliance with customs regulations. By following this checklist, companies can avoid errors and potential delays in the export process.

Sample Export Invoice Format

A sample export invoice format under GST is a reference point for creating a personalised export bill format that fits a company’s specific needs. Reviewing the sample provides an understanding of the layout and information that should be included.

What is Export Proforma Invoice Format

An export proforma invoice is a preliminary bill of sale issued by the exporter to the buyer before a commercial invoice is issued. It outlines the details of the goods or services to be provided, including quantity, price, terms of sale, and other relevant information. The specific format may vary depending on the exporter’s preferences and the importing country’s requirements.

You can use myBillBook to generate export proforma invoices that match your brand identity and trading requirements. It helps you create professional export proforma invoices in less time and with more precision. You can also keep track of all the proforma invoices created and once the proposal gets approved, you can use the same information to create actual commercial invoices.

Sample Export Proforma Invoice Format in Excel

Here is a sample export proforma invoice format created using Excel. This sample invoice format would give you a basic understanding of an export proforma invoice. 

Export Invoice Format in Word

The export invoice format in Word is a highly customisable and user-friendly formatting option that allows easy editing. It can be converted to PDF for sharing with clients or stakeholders. The provided sample can be used as a reference to understand the data and organisation required for an export invoice.

Export Invoice Format in PDF

The export invoice format in PDF is a secure format that enables easy sharing and accessibility to financial information on any device. The sample provided can be used as a guide to understanding the necessary data and organization required for an export bill. 

Export Invoice Format in Excel

The export invoice format in Excel provides features such as calculation, graphing capabilities and password protection for security purposes. The sample export bill format in Excel available here is a pre-designed template that can be used to create export invoices. The template is created in Excel and can be easily edited to include all the necessary information required for invoicing. In addition, the invoice can be printed or exported to a PDF for easy sharing and storage.

Choosing an export invoice format in Excel is a smart choice for several reasons. Excel is easy to use and customisable, has built-in functions for calculations, and allows for the creation of visual aids. Plus, it is a digital format that is easy to store and share, especially with international customers. Excel files can also be password-protected for added security.

myBillBook offers free export invoice templates that you can download in Excel. These templates are expertly crafted and contain all the important information that an export invoice should have, saving you time and effort. Having accurate export invoices handy can also aid you with your inventory logistics.

How to Create Export Invoice Format in Excel

If you wish to create export bill templates in Excel, you can follow the below-given steps.

• Start by opening a new Excel document and creating a table with appropriate columns for the invoice information, such as item description, quantity, unit price, and total amount.
• Include a header row with the company’s name, contact information, and a unique invoice number.
• Include a section for the customer’s information, including their name, address, and contact details.
• Add a section for the shipping details, including the date of shipment, shipping method, and destination address.
• Add columns for any taxes or additional charges that may apply to the invoice.
• Make sure to include a calculation for the invoice total by adding up all the charges.
• Add a footer with additional information, such as payment terms and instructions.
• Save the document as a template for future use.