Simplify Your Purchasing with Smart Purchase Order Software

Purchase Order Software is a digital tool that helps businesses create, issue, and track purchase orders without relying on paper or spreadsheets. It simplifies the entire procurement process — from generating POs to monitoring delivery and payments.

For Indian MSMEs, wholesalers, and retailers, purchase order billing software reduces manual work, eliminates errors, and gives complete visibility into supplier transactions. It ensures every order is adequately documented, tax-compliant, and trackable from a single dashboard.

Unlike traditional PO processes, everything happens in real time. You can create a PO in just a few clicks, share it instantly with vendors, and keep track of every update effortlessly.
You can also try our free online PO generator to experience how fast and intuitive PO creation can be—completely free.

Purchase order software is ideal for MSMEs and growing businesses that need a simple, fast, and reliable way to manage procurement. It is beneficial for:

• Wholesalers & Distributors — to raise multiple POs quickly and track supplier delivery timelines.
• Retailers & Store Owners — to keep their stock updated and avoid over- or under-ordering.
• Manufacturers — to ensure raw materials are procured on time for uninterrupted production.
• Service Providers — to track recurring purchases from vendors and maintain clear expense records.
• Multi-branch businesses — to centrally manage supplier transactions and keep every location in sync.

By using a digital PO management system, businesses can reduce dependency on paper records, save time, and make smarter buying decisions.

Using a purchase order software brings structure, accuracy, and efficiency to your procurement process. Instead of dealing with messy spreadsheets or handwritten records, businesses can track every purchase, vendor, and expense in one place. Here’s how it creates a real impact:

1. Faster Purchase Order Creation

Creating POs manually can take a lot of time — especially during peak seasons or when handling multiple suppliers. With a digital tool, you can generate a PO in just a few clicks. Product details, pricing, and GST are auto-filled, helping you issue accurate purchase orders quickly and keep your procurement on schedule.

2. Increased Accuracy & Tax Compliance

Manual PO handling often leads to calculation errors and compliance issues. A purchase order software eliminates these problems by automatically applying the correct GST rates and ensuring every order is structured correctly. This reduces human error, improves record-keeping, and helps your business stay audit-ready without extra work.

3. Real-Time Tracking & Visibility

Once a PO is sent, it’s important to know exactly where it stands. Digital PO systems let you see whether a purchase order is pending, approved, or delivered. You can also match received stock against orders to avoid discrepancies. This real-time visibility improves coordination between procurement and inventory teams.

4. Smarter Cost Control & Planning

When all your purchase data is in one place, understanding your spending patterns becomes easy. A PO management system gives you clear reports on vendor performance, product costs, and payment timelines. These insights help you plan better, negotiate more effectively with suppliers, and manage cash flow with confidence.

Using a PO software is simple and doesn’t require any technical expertise. Here’s a step-by-step guide to get started:

1. Log In or Sign Up — Create your business account on the platform.
2. Add Vendor Details — Save supplier name, GSTIN, and contact information.
3. Add Product Information — Enter item name, quantity, and pricing.
4. Auto GST Calculation — The system applies the right tax automatically.
5. Review and Confirm — Check the PO details and confirm to generate it.
6. Send or Download — Share the PO via WhatsApp, email, or print it.
7. Track Status — View real-time updates on pending or delivered orders.
8. This digital flow saves hours compared to manual PO creation and ensures your procurement stays organised and accurate.

If you are a small business, you might consider having a purchase order or billing software as an additional expense. But when you compare the benefits offered by the software to a manual purchase order generation procedure, you will definitely find it worth investing in. Here are the benefits you can expect from using purchase order software.

More efficient than manual purchase order generation

Any automated software is obviously much more efficient than any manual process, and the same applies to purchase order software as well. Plus, this software is not complicated. It is designed to help small businesses manage their daily billing and accounting operations independently. Hence, by subscribing to myBillBook, you are upgrading to a much more efficient process that can be managed easily.

Brings a professional vibe

When you generate a purchase order using myBillBook and share it with your suppliers, it instantly enhances your business’s professionalism. A digitally generated copy definitely looks better than a handwritten or typed order. Once generated, you can share the purchase order directly with your suppliers through Whatsapp or SMS, which further enhances the deal.

Cloud Billing Makes it Affordable

If you’re still worried about the cost aspect of billing software, now is the best time for you. With the introduction of cloud-based software, the prices of software applications including billing software have significantly come down. The cloud-based software model allows you to avail software as a service and pay it on subscription basis.