Simplify Your Purchasing with Smart Purchase Order Software
Create, approve, and track purchase orders in minutes with one easy tool designed for Indian MSMEs
India's Most Trusted Purchase Order Software

What are the Top Features of Purchase Order Software?

One-Click Purchase Order Creation
Creating purchase orders can be time-consuming and lead to mistakes if done manually. With myBillBook’s purchase order software, you can create a purchase order in just a few clicks. Simply select your supplier, add product details, and specify quantities. The software automatically fills in pricing and tax information, making the process quick and accurate.
This streamlined method saves you time and minimizes errors, especially during busy periods like sales or peak seasons. You can complete your purchase orders quickly, allowing you to focus on other important tasks.
Vendor & Supplier Management
Managing multiple suppliers using spreadsheets can be chaotic. myBillBook’s purchase order management system gives you a centralized view of all your vendors. Each purchase order is linked to a vendor profile, which includes order history, contact details, and payment status.
This organized approach helps you keep track of supplier relationships more easily. You can see their performance, negotiate better deals, and maintain clear records without sifting through messy documents.


Real-Time PO Tracking & Status
After sending out a purchase order, it’s crucial to know its status. myBillBook allows you to track orders in real time, showing whether an order is pending, approved, or delivered. You can also verify if the received items match the original order.
This tracking capability gives you complete visibility of the procurement process, allowing you to spot delays early. It ensures better communication between your purchasing and inventory teams, so everyone stays informed.
GST Ready PO Generation
Calculating the right GST for purchase orders can be complicated. myBillBook’s online software simplifies this by automatically applying the correct GST rates based on supplier and product details. The system ensures compliance with CGST, SGST, and IGST regulations.
This automation saves you time, as you don't need to calculate taxes manually, and it prevents costly mistakes. You can rest assured that your orders are compliant with tax laws.


Cost Reports & Inventory Insights
To make smart decisions, you need clear information about your purchases. myBillBook provides reports showing total costs, supplier performance, and spending on products. These insights help you see where your money is going and identify reliable suppliers.
With this visibility, you can make informed financial decisions and manage your cash flow effectively. Understanding your spending habits enables you to negotiate better terms with suppliers.
Why Is myBillBook the Preferred Purchase Order Software for Indian MSMEs?
From wholesalers to manufacturers, businesses rely on myBillBook to simplify procurement and stay GST compliant.

Earlier, making purchase orders was a slow and messy process. Now, with this software, I can create and track POs in minutes. It has saved us hours every week and reduced errors. I never have to worry about manual follow-ups anymore.

Rahul Mehta
FMCG Wholesaler, Surat
Recommends myBillBook for:
Smart Features That Support Every Purchase Order
Product Demo for Purchase Order Software
“Superb customer service. Helped me set up my account as required”
Success Stories from Customers Using myBillBook’s Purchase Order Software
We work with over 15 suppliers across the states. myBillBook has made it so easy to manage them from one dashboard. Tracking deliveries, payments, and PO status is super simple now. It has improved our relationships.

Ashok Pillai,
Supermarket Owner, Kochi
Managing GST on purchase orders used to be such a headache. Now the software applies everything automatically. I no longer have to worry about tax errors. The reports are clear, and compliance is no longer a burden.

Rakesh Verma,
Manufacturing Business, Ludhiana
The best part is the cost reports. I can actually see where I’m spending the most and negotiate better deals with vendors. It’s made our purchase planning sharper and more structured—an excellent tool for growing businesses.

Sangeeta Nair,
Electronics Distributor, Pune
Pricing plans
Diamond Plan
₹217
Per month. Billed annually. Excl. GST @18%
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
Platinum Plan
₹250
Per month. Billed annually. Excl. GST @18%
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
Enterprise Plan
₹417
Per month. Billed annually. Excl. GST @18%
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills
What Is Purchase Order Software?
Purchase Order Software is a digital tool that helps businesses create, issue, and track purchase orders without relying on paper or spreadsheets. It simplifies the entire procurement process — from generating POs to monitoring delivery and payments.
For Indian MSMEs, wholesalers, and retailers, purchase order billing software reduces manual work, eliminates errors, and gives complete visibility into supplier transactions. It ensures every order is adequately documented, tax-compliant, and trackable from a single dashboard.
Unlike traditional PO processes, everything happens in real time. You can create a PO in just a few clicks, share it instantly with vendors, and keep track of every update effortlessly.
You can also try our free online PO generator to experience how fast and intuitive PO creation can be—completely free.

Who Should Use Purchase Order Software?
Purchase order software is ideal for MSMEs and growing businesses that need a simple, fast, and reliable way to manage procurement. It is beneficial for:
- Wholesalers & Distributors — to raise multiple POs quickly and track supplier delivery timelines.
- Retailers & Store Owners — to keep their stock updated and avoid over- or under-ordering.
- Manufacturers — to ensure raw materials are procured on time for uninterrupted production.
- Service Providers — to track recurring purchases from vendors and maintain clear expense records.
- Multi-branch businesses — to centrally manage supplier transactions and keep every location in sync.
By using a digital PO management system, businesses can reduce dependency on paper records, save time, and make smarter buying decisions.
Benefits of Using Purchase Order Software
Using a purchase order software brings structure, accuracy, and efficiency to your procurement process. Instead of dealing with messy spreadsheets or handwritten records, businesses can track every purchase, vendor, and expense in one place. Here’s how it creates a real impact:
1. Faster Purchase Order Creation
Creating POs manually can take a lot of time — especially during peak seasons or when handling multiple suppliers. With a digital tool, you can generate a PO in just a few clicks. Product details, pricing, and GST are auto-filled, helping you issue accurate purchase orders quickly and keep your procurement on schedule.
2. Increased Accuracy & Tax Compliance
Manual PO handling often leads to calculation errors and compliance issues. A purchase order software eliminates these problems by automatically applying the correct GST rates and ensuring every order is structured correctly. This reduces human error, improves record-keeping, and helps your business stay audit-ready without extra work.
3. Real-Time Tracking & Visibility
Once a PO is sent, it’s important to know exactly where it stands. Digital PO systems let you see whether a purchase order is pending, approved, or delivered. You can also match received stock against orders to avoid discrepancies. This real-time visibility improves coordination between procurement and inventory teams.
4. Smarter Cost Control & Planning
When all your purchase data is in one place, understanding your spending patterns becomes easy. A PO management system gives you clear reports on vendor performance, product costs, and payment timelines. These insights help you plan better, negotiate more effectively with suppliers, and manage cash flow with confidence.
How to Use a Purchase Order Software?
Using a PO software is simple and doesn’t require any technical expertise. Here’s a step-by-step guide to get started:
- Log In or Sign Up — Create your business account on the platform.
- Add Vendor Details — Save supplier name, GSTIN, and contact information.
- Add Product Information — Enter item name, quantity, and pricing.
- Auto GST Calculation — The system applies the right tax automatically.
- Review and Confirm — Check the PO details and confirm to generate it.
- Send or Download — Share the PO via WhatsApp, email, or print it.
- Track Status — View real-time updates on pending or delivered orders.
- This digital flow saves hours compared to manual PO creation and ensures your procurement stays organised and accurate.
Manual vs Digital Purchase Orders
Feature | Manual Purchase Orders | Digital Purchase Orders (myBillBook) |
---|---|---|
PO Creation | Time-consuming, prone to errors | One-click PO creation, instant sharing |
Tax & GST Handling | Manual calculation, higher error chance | Auto GST calculation, error-free |
Vendor Tracking | Multiple files or registers | Centralised vendor dashboard |
Order Status | Difficult to follow | Real-time status: pending, approved, delivered |
Data Storage | Paper files or Excel sheets | Secure cloud-based storage |
Team Collaboration | Manual sharing, slower updates | Multi-user access, instant visibility |
Reporting & Analytics | Manual summaries, time-consuming | Automated reports and cost insights |
Accessibility | On-premise only | Access from mobile, desktop, or tablet |
Why Do Small Businesses Need a Purchase Order Software?
If you are a small business, you might consider having a purchase order or billing software as an additional expense. But when you compare the benefits offered by the software to a manual purchase order generation procedure, you will definitely find it worth investing in. Here are the benefits you can expect from using purchase order software.
More efficient than manual purchase order generation
Any automated software is obviously much more efficient than any manual process, and the same applies to purchase order software as well. Plus, this software is not complicated. It is designed to help small businesses manage their daily billing and accounting operations independently. Hence, by subscribing to myBillBook, you are upgrading to a much more efficient process that can be managed easily.
Brings a professional vibe
When you generate a purchase order using myBillBook and share it with your suppliers, it instantly enhances your business’s professionalism. A digitally generated copy definitely looks better than a handwritten or typed order. Once generated, you can share the purchase order directly with your suppliers through Whatsapp or SMS, which further enhances the deal.
Cloud Billing Makes it Affordable
If you’re still worried about the cost aspect of billing software, now is the best time for you. With the introduction of cloud-based software, the prices of software applications including billing software have significantly come down. The cloud-based software model allows you to avail software as a service and pay it on subscription basis.
Frequently Asked Questions
What is purchase order software and how does it work?
A digital solution that automates creation, approval, tracking of purchase orders. It centralizes supplier, product, and status workflows to reduce manual steps.
What are the benefits of using purchase order software?
Improves speed of procurement, ensures tax compliance, gives visibility into spending, reduces errors, and streamlines vendor communication.
Why do I need purchase orders for my business?
Purchase orders formalize orders to suppliers, control spending, avoid disputes, and keep a legal, auditable record of all purchases.
Can a purchase order software handle GST compliance?
Yes. It can auto-apply CGST, SGST, or IGST based on vendor location and product classification, ensuring tax-ready POs in India.
Is it possible to track the status of POs in real time?
Yes. Modern software shows live status updates (pending, approved, delivered) and flags mismatches between orders and receipt entries.
Can multiple users access the PO software simultaneously?
Yes. The software supports role-based access, letting team members create, approve, or view POs without compromising security.
Is purchase order software accessible on mobile?
You can create, track, and approve purchase orders from your phone or tablet — ideal for business on the move.
How secure is my purchase order data with software?
Data is stored in encrypted cloud servers with access controls and backups to ensure your PO records remain safe and recoverable
How does purchase order software integrate with inventory?
Upon PO approval or receipt, inventory levels are automatically updated. This ensures synchronization between purchased goods and stock records.