Efficient Purchase Order Management with myBillBook PO Software

Features of myBillBook Purchase Order Management Software

Easy Purchase Order Creation

myBillBook offers an easy-to-use interface to create purchase orders in a few clicks. Open the purchase order format in the app, enter the required details, and your purchase order is ready to reach your supplier. Even people with less or no technical knowledge can create purchase orders using myBillBook effortlessly. 

Supplier Management

You don’t have to search for suppliers every time you place an order. The details of all the suppliers you have previously contacted will be stored in myBillBook software along with their contact details, GSTIN, shipping address, etc. You can choose the relevant supplier whenever you place a purchase order, and the details will be auto-populated on the invoice. You can store the details of any number of suppliers in the PO software. 

Easy PO Sharing for Faster Procurement

Once you create a purchase order on myBillBook, you can either download it as a PDF, print it or share it directly with the concerned party through Whatsapp or SMS. You can also email the downloaded copy to the supplier’s mail address. With instant sharing options, your order reaches your suppliers in no time, and the procurement happens in less time than usual.

Convert PO to Purchase Invoice

Once the goods from your purchase order are delivered, you can convert the purchase order into a purchase invoice in a single click. You can also record the amount paid to the supplier using the ‘Payment Out’ option on the purchase invoice. This feature enables you to track your expenses and cash outflow. 

Track Purchase Invoices from One Place

Once you enter the payment details on the purchase invoice, the status of the PI will be changed to either ‘Paid, Partially Paid, or Unpaid’. If you click on the ‘Purchase Invoices’ option on the software, you will see a list of all the PIs along with their respective payment status and due dates. This will help you schedule your payments and clear pending dues on time.  

Create Purchase Returns & Debit Notes

It is not just purchase orders; once the goods are delivered, if a situation arises wherein you need to return the order, either fully or partially, the billing software helps you create purchase returns and debit notes from the same platform. These options help you record every transaction related to purchases in one place.

Benefits of Using myBillBook to Manage Purchase Orders

Organised Procurement

With everything related to purchases in one place, your order procurement process becomes seamless. You can track the exact time of your purchase orders, their status, payment status, delivery status, etc., helping you to be assured about your purchases.

Cost Savings

With software that can take care of your entire stock ordering process, you can avoid situations of over-ordering, under-ordering, or duplicate orders. Such a digital resource can also save you 

on administrative costs. 

Improved Cash Flow Management

With all the purchase orders, purchase invoices, purchase returns, and debit notes in one place, it becomes easy to track all purchase-related transactions. Subsequently, managing cash outflows also becomes efficient. This also helps you plan your payments, leading to better financial management.

Enhanced GST Compliance

Our billing software helps ensure that your purchase orders and invoices are GST-compliant by automating tax calculations and generating accurate tax invoices. This reduces the risk of errors and penalties, simplifies GST filing, and ensures that you adhere to the latest GST requirements.

Better Business Decisions

myBillBook provides detailed reports on purchase orders and purchase invoices created, and expenses recorded. These reports help you identify your top suppliers and most frequently ordered products with real-time reports on your transactional history. This information helps you make better business decisions and strategic planning. 

Improved Efficiency in Audits

With myBillBook, all purchase orders and invoices are systematically recorded and easily accessible. This facilitates smoother audits, as auditors can quickly retrieve and review necessary documents, reducing audit preparation time and potential disruptions to your business.

Why Do Small Businesses Need a Purchase Order Software

If you are a small business, you might consider having a purchase order or billing software as an additional expense. But when you compare the benefits offered by the software to a manual purchase order generation procedure, you would definitely find it worth investing in one. Here are the benefits you can expect using purchase order software. 

• Efficient than manual purchase order generation

Any automated software is obviously much more efficient than any manual process, and the same applies to purchase order software as well. Plus, this software is not complicated. It is designed to help small businesses manage their daily billing and accounting operations independently. Hence, by subscribing to myBillBook, you are upgrading to a much more efficient process that can be managed easily. 

• Brings a professional vibe

When you generate a purchase order using myBillBook and share it with your suppliers, it instantly enhances your business’s professionalism. A digitally generated copy definitely looks better than a handwritten or typed order. Once generated, you can share the purchase order directly with your suppliers through Whatsapp or SMS, which further enhances the deal. 

• Cloud Billing Makes it Affordable

If you’re still worried about the cost aspect of billing software, now is the best time for you. With the introduction of cloud-based software, the prices of software applications including billing software have significantly come down. The cloud-based software model allows you to avail software as a service and pay it on subscription basis.

It’s like subscribing for NetFlix or Amazon Prime to enjoy uninterrupted entertainment. Similarly, you subscribe to billing software, pay it either monthly or annually and avail unlimited billing features. The basic plan at myBillBook starts at Rs.399 per year.

FAQs on Purchase Order Software 

What is the best software for purchase orders?

myBillBook purchase order billing software simplifies purchase order management for small and medium-sized businesses with its user-friendly interface, automated workflows, and real-time tracking capabilities. 

What is purchase order software?

Purchase order software helps businesses create, track, and manage orders electronically, ensuring efficient procurement processes and accurate record-keeping.

How does myBillBook simplify purchase order management?

myBillBook automates purchase order creation, tracks orders in real-time, and provides customisable templates and approval workflows to streamline the procurement process.

Can I track the status of my purchase orders in real time with myBillBook?

 Yes, myBillBook offers real-time tracking of purchase orders, providing updates at every stage from creation to delivery.

Is myBillBook suitable for small businesses?

Yes, myBillBook is designed to be user-friendly and scalable, making it ideal for small and medium-sized businesses looking to streamline their purchase order management.

What is the price of myBillBook purchase order software?

myBillBook offers various subscription plans designed to meet the requirements of businesses of all sizes. You can choose a billing plan based on your business size and requirements. The basic plan starts at Rs.399 per year.