Best Billing Software for Hotels
Automate billing, accounting and inventory management for your hotel/lodging business
~2.5 lacs saving
from billing errors
24% increase
in profit margins
40% Improvement
In staff productivity
Trusted by 1 Crore+ businesses for Billing, Inventory and Accounting
``myBillBook is designed for businesses to generate GST bills and automate their entire inventory management process.``
“Creating GST-compliant invoices for our hotel services has never been easier. With myBillBook, we effortlessly generate professional invoices with auto-populated GSTIN, HSN/SAC codes, and tax components, all while customizing them with our hotel’s branding. It’s precise billing every time!”
Rajesh Gupta
Sriram Hotel Owner, Hyderabad
Recommends myBillBook for:
Product Demo for Hotel Billing Software
“Superb customer service. Helped me set up my account as required”
myBillBook’s top features Hotel Billing Software
GST Compliant Invoices
Effortlessly create GST-compliant invoices for your hotel services, including room charges, dining, and additional amenities, with myBillBook. Our intuitive invoicing system ensures that all mandatory details, such as GSTIN, HSN/SAC codes, and tax components, are auto-populated, providing you with precise billing every time. Customize invoices with your hotel’s branding to enhance your professional image.
Payment Tracking with Multiple Options
Provide guests with various payment options, including cash, bank transfers, and UPI. Streamline financial management with automated payment tracking and detailed reports to enhance guest satisfaction and operational efficiency .
Expense Tracking and Financial Insights
Monitor and control hotel expenses with comprehensive tracking and financial reports. Categorize spending and gain insights to optimize budget allocation and improve cost-efficiency across departments .
Supplier Management and Outstanding Tracking
Simplify supplier interactions with detailed records and outstanding payment tracking. Manage supplier credit terms effectively to maintain strong business relationships and ensure timely settlements .
Hotel Supplies Inventory Management
Keep track of essential hotel supplies, from toiletries to kitchen essentials. Manage stock levels, set low-stock alerts, and generate purchase orders to ensure smooth operations without interruptions .
Staff Attendance and Payroll Management
Automate staff attendance and payroll processes for accurate record-keeping and timely salary disbursements. Support multiple payment modes and generate detailed payroll reports for compliance
myBillBook helps Hotel Business succeed
“Offering multiple payment options to our guests is now a breeze with myBillBook. We seamlessly track payments, whether it’s cash, bank transfers, or UPI, ensuring smooth financial management and enhancing guest satisfaction with every transaction.”
Vageesh D
Majestic Hotel- Chennai
“Managing hotel expenses is now effortless with myBillBook. We categorize spending and generate insightful financial reports, allowing us to optimize budget allocation across all departments. It’s a game-changer for our financial planning!”
Shubham Jain,
Supreme Hotel – Banglore
“With myBillBook, managing our hotel supplies inventory is hassle-free. We easily track stock levels, receive low-stock alerts, and generate purchase orders to ensure smooth operations without interruptions. Highly recommend to my fellow hotel owners!”
Manoj Roa,
Classic Grand – Delhi
Pricing plans
Diamond Plan
₹217
Per month. Billed annually. Excl. GST @18%
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
Platinum Plan
₹250
Per month. Billed annually. Excl. GST @18%
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
Enterprise Plan
₹417
Per month. Billed annually. Excl. GST @18%
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills
Why Hotel Billing Software?
Control Your Hotel Bookings Effectively
Upgrade your hotel’s billing operations with user-friendly and feature-rich myBillBook Hotel Billing Software. Simplify your billing process, enhance guest satisfaction, and optimise revenue. More than 1 Crore small businesses trust us for their billing & invoicing needs!
- GST Billing & Accounting
- Track & Manage Inventory
- Accurate Cost Quotations
- Easily Manage Expenses
- Payroll Management
- Detailed Business Reports
- Plans start from Rs.399/year
Features Of myBillBook Billing Software For Hotel
The hotel industry is also looking for reliable hotel billing software to make their financial accounting easier and simpler by all means. The billing software will help the hotel owners to bill their consumers in a convenient way for services provided, along with the generation of billing reports. Management utilises the billing report to keep track of the income generated.
Hotel billing software includes the feature of capturing the invoice record of customers to present the total amount to be paid by them. In addition, all the details of the bill are saved to a database to allow users or management to recover saved records of billing. The hotel industry needs to document the accurate billing of the customer properly. It simply helps you maintain seamless business transactions, which is very important. In short, managing billing records can now become very easy when it comes to choosing the best hotel invoicing software.
GST Invoicing
Guests coming to your hotel usually want a copy of their bill when they check out, and at that time, the hotel management software can easily export the folios of guests that include all charges from their stay.Besides, it offers straightforward and solid financial reporting that lets you reconcile expenses and revenue from room outlets, revenue, vendors, and so on.
Desktop & Mobile Optimized
If your housekeeping team, manager, and other staff members want to quickly check the data on a booking, they do not need to rush back to the office.The hotel accounting software has been designed to be used on both tablets as well as mobile phones. Therefore, the business owner can check the performance on the go anytime.
Guest Profiles
Are you looking to build guest loyalty? Then, you can make use of hotel management software in which guest profiles store your stay history, guest’s contact details, and also preferences so that you can render a more personalized experience at the time of their next stay.It becomes easier to have a guest profile with stored CCs of your guest for returning them.
Room Management
It contains a feature of a room management module that is similar to your virtual front desk.This feature allows front desk agents to look for guests in and out and extend or cancel reservations in just a few simple clicks.
Reservation Management
The very important functionality of hotel billing software India is reservation management as well as front office features.It gives you the chance to house all of your reservations digitally without making use of a paper reservation book. With this feature, you can control the availability, set rates, visualize reservations, and offer promotions on a calendar.
Housekeeping Management
The hotel management software lets your housekeeping group mark rooms out of order, dirty, or clean.When these details come in one central place that offers the front desk visibility of room statuses, it helps you to implement early room moves and check-ins without the need to radio the housekeeping supervisor.
Benefits of myBillBooks’ Hotel Room Billing Software
Intuitive & Easy-to-Use Interface
You can find a user-friendly interface on hotel management software, which is the most crucial factor in making the accounting process smoother.If your hotel software is confusing and complex, you might make a lot of errors, which would lead to costing you more money. As a matter of fact, you should not take too much time to do common tasks as it would limit your ability and slow down your team’s growth quickly. Hence, a hotel management software system is a must.
Reduced Transaction Time
As the business owner of the hotel, you would not require to make your customers wait in a queue anymore at the time of check-in and check-out while you prepare individual bills.The software features a ready-to-use hotel bill format which can be generated invoices quickly by just filling in the basic information like customer details and facilities and thereby decreases your transaction time.
No Extra Cost
The interesting thing is that you do not need to pay any extra cost for using an in-built hotel bill template for your hotel business from the myBillBook invoicing software.Moreover, the hotel bill templates are completely free of cost as myBillBook, operates on a freemium model. If required, you can pay a standard fee if you want to use a few premium features and that is fully optional.
Added Convenience
The hotel bill templates from myBillBook hotel bill software not only reduce your transaction time but also are shareable, customizable,easy to use, and adaptable to different formats. Moreover, it gives you the option to design your own templates or edit the existing templates, take a print, and share it online through various mediums such as email or Whatsapp.
Email Automation
By adopting customized, personalised, and automated email, you can improve communication with your guests by decreasing manual work for your staff.The automated email feature lets you create a communication journey right from the initial booking to targeted offers for repeated guests, using your own templates.
Group Reservations and Bookings
The Group reservations feature is important if your hotel has plans to host any kind of group of guests or event.In addition, group booking functionality comprises letting guests book reservations exporting a room list, within the room block, and configuring billing settings therefore you can invoice one particular account for multiple rooms.
For other types of businesses, such as laundries, laundry billing software offers similar features tailored to the needs of handling multiple transactions and services efficiently.
FAQs about Hotel billing software
How can I create a hotel invoice?
To form a simple bill for your hotel, you can download and check out the hotel bill template. It is very crucial to add a unique bill number on all the invoices including the cost, charges, address, and name of your customer, terms of the invoice, contact information of your hotel, a due date, and date of issue. If you want the answer to this question in a precise way, you can have a look at the steps given below:
1 .Download your hotel bill template for free
2. Enter your contact information and the name of your hotel
3. Insert the logo and branding of your hotel
4. Fill in the customer’s contact details and name
5. Add an invoice date, a unique invoice number, and due date
6. List amenities and reservations purchased along with prices and descriptions for each
7. Enter additional information along with payment terms
8. Estimate the overall cost and enter it at the bottom of the invoice clearly
9. Send the bill with full details to the customer through direct email.
What is the use of a hotel invoice?
It is a crucial part of collecting income to bill your customers as a hotel operator or owner. Your customers want to see their hotel charges in a consistent and clear format. The uses of a hotel invoice are as follows:
1. Arrange all payments
2. Track purchases of all the customers
3. Form a log of outstanding debts
4. Handle dates of reservations
5. Facilitates bookkeeping
6. Comprise amenities and services
What are the different types of invoices for hotels?
It is very important to choose a hotel invoice template that fulfills the requirements of both you and your customers. There are various kinds of bills that are accessible to track your customer’s transactions and charge as well which are given below.
1. Recurring Invoice: This invoice is especially used to receive ongoing payments from consumers.
2. Standard Invoice: A standard invoice is an easy-to-use bill that presents how much the consumer owes the hotel.
3. Time-Based Invoice: To charge a customer when the overall cost is relied on the time length, this kind of invoice is made into use.
4. Prepayment Invoice: A prepayment invoice is usually sent when you ask your clients for a deposit for booking a block of rooms for a wedding party.
5. Mixed Invoice: Involves charges and credits made to an account.
6. Debit Invoice: This invoice is normally sent to make a customer notify about their owing of a given amount of money.
7. Credit Invoice: To give notice of a positive account balance or refund, this invoice is sent to a customer.
What is hotel billing software?
Hotel billing software is a tool that helps hotels generate bills, manage room reservations, process payments, and ensure GST compliance efficiently. It streamlines hotel billing and booking operations and enhances guest experiences
Which billing software do hotels use?
Hotels often use billing software that integrates seamlessly with their property management systems. However, with the increasing trend of cloud-billing software, many hotels these days prefer cloud-based billing software like myBillBook hotel billing software. Billing software for hotels helps streamline hotel billing processes, manage hotel bills, process payments, and ensure compliance with GST regulations.
How can I create a hotel bill?
You can download the hotel bill template to create a simple bill for your hotel. Add a unique bill number on all the invoices, including the cost, charges, address, and name of your customer, terms of the invoice, contact information of your hotel, a due date, and date of issue. Follow the below steps to create a hotel bill manually
1. Download the hotel bill template for free
2. Enter your contact information and the name of your hotel
3. Insert the logo and branding of your hotel
4. Fill in the customer’s contact details and name
5. Add an invoice date, a unique invoice number, and other details
6. List amenities and reservations served along with prices and descriptions for each
7. Enter additional information along with payment terms
8. Estimate the overall cost and enter it at the bottom of the invoice clearly
9. Save the hotel bill template and send the hotel bill with full details to the customer through direct e-mail.
What is the use of a hotel bill?
As a hotel operator or owner, you must bill your customers correctly to collect the billed amount. Your customers expect to receive a consistent invoice displaying all the charges incurred during their stay. A hotel invoice serves the following purposes:
Arrange all payments
Track purchases of all the customers
Form a log of outstanding debts
Handle dates of reservations
Facilitates bookkeeping
Comprise amenities and services
What are the different types of hotel invoices?
It is very important to choose a hotel invoice template that fulfils the requirements of both you and your customers. Various bills are accessible to track your customers’ transactions and charges below.
Recurring Invoice: This invoice is especially used to receive ongoing consumer payments.
Standard Invoice: A standard invoice is an easy-to-use bill that presents how much the consumer owes the hotel.
Time-Based Invoice: This kind of invoice is used to charge a customer when the overall cost is based on the time length.
Prepayment Invoice: A prepayment invoice is usually sent when you ask your clients for a deposit to book a block of rooms for a wedding party.
Mixed Invoice: Involves charges and credits made to an account.
Debit Invoice: This invoice is normally sent to notify a customer that they owe a given amount of money.
Credit Invoice: This invoice is sent to customers to notify them of a positive account balance or refund.
Which software is used in the hotel industry?
In the hotel industry, billing is often handled by billing software that integrates with other management systems. Cloud-based billing software is one of the popular software options in the industry as it is easy to use and accessible from anywhere. Compared to traditional hotel billing software, cloud billing is affordable and can be used for multiple hotel branches across the city or country.