Delivery Challan Format In PDF
Issue clean, secure delivery challans with PDF templates—perfect for Indian businesses moving goods, doing stock transfers, or job work. Readable summaries, fixed layout, and tamper-proof formatting.
myBillBook digital billing solution offers a PDF version you can export or share instantly—after filling delivery details, quantities, recipient info, and reason for dispatch without worrying about layout changes.
Download Free Delivery Challan Format in PDF
Use ready-to-use PDF templates designed for Indian workflows. Each format includes: serial number, date, sender & receiver details, item description & quantity, GST/tax if required, signature, and terms
Create Luxury Delivery Challan Format In PDF
Features of myBillBook Delivery Challan Format In PDF
Fixed Layout
PDF delivery challans have locked formatting, preventing unwanted edits. Ensures consistent presentation, and professional look.
Secure Sharing
PDF delivery challans are hard to tamper with. Send via email or WhatsApp securely. Maintain accurate copies for suppliers, transporters, and internal audits reliably.
Brand Integrity
Include your logo, address, contact, and signature block. The PDF retains branding for continuity across business locations, enhancing trust and company recognition.
Legal Validity
Use PDF for cases like job work, exhibitions or goods on approval. Fixed documents help in audits and GST compliance where delivery challans are required by law.
Records Safety
Archive PDF challans safely in digital formats. Use cloud or local backup—document integrity is preserved even over years for financial, legal, or audit purpose.
Instant Download
After filling fields, download your delivery challan in PDF immediately. Quick turnaround removes delays between dispatch and documentation sharing.
What is a Delivery Challan Format in PDF?
A delivery challan format in PDF is a non-editable, print-friendly document used to record movement of goods without generating a tax invoice (e.g. job work, goods on approval, stock transfers). It includes sender/receiver details, item descriptions, quantities, unique serial number, reason for delivery, and signature. Once saved/exported, the PDF can’t be modified, making it ideal for record-keeping and legal compliance under GST.
Delivery Challan Format in PDF
Delivery challan in PDF is a template to document the product delivery details. It can be created in a PDF maker or converted from other formats. For instance, you can create a delivery challan format in Word or a delivery challan format in Excel and download it in PDF. Downloading the GST delivery challan in PDF makes it look more professional and makes it secure. Even when you share the soft copy, it is hard to change the details.
| Date of delivery |
| Basic Delivery Challan Details |
| Sender’s name and address |
| Recipient’s name and address |
| List of items being delivered |
| Tax Details |
| Quantity of each item |
| Signature |
| Any relevant notes or instructions |
Sample of Delively Challan Format In PDF
Fields to Include in GST Delivery Challan Format
Heading: The delivery challan format in PDF begins with a clear and prominent heading, such as “Delivery Challan” or “Delivery Note.” This title helps in quickly identifying the purpose of the document.
Unique identification number: It serves as a reference for tracking and record-keeping purposes.
Date: Include the date of the delivery, indicating when the goods were transferred from the supplier to the buyer.
Supplier Details: Include the name, address, contact information, and any other relevant supplier details.
Buyer/Recipient Details: Include the name, address, contact information, and any other relevant details of the buyer or recipient.
Item Description and Quantity: List all the items being delivered, including the item name, quantity, and unit of measurement. If applicable, include specific identification numbers or codes assigned to each item.
Remarks/Notes: Provide a section for any additional comments or remarks that may be relevant to the delivery.
Authorised Signatory: To validate the delivery challan, it is necessary to have the authorised signatories from both the supplier and the buyer/recipient.
Terms and Conditions: Optionally, the delivery challan format may include a section for terms and conditions such as payment terms, return policies, or any other relevant conditions.
Benefits of Creating a Delivery Challan in PDF Format
- Compliance with GST regulations: The PDF format for delivery challan ensures adherence to GST requirements for documenting the movement of goods without an invoice, helping businesses stay compliant with the tax laws.
- Record-keeping: The PDF format allows for easy digital storage and retrieval of delivery challans, enabling efficient record-keeping and reducing paperwork.
- Professional documentation: The format provides a professional template for creating delivery challans, enhancing the professionalism of business transactions.
- Improved accuracy: Predefined fields and structured layout in the PDF format help ensure accurate and consistent information, reducing errors and streamlining the delivery process.
- Easy sharing: Delivery challans in PDF format can be easily shared electronically with suppliers, buyers, or other stakeholders, facilitating efficient communication and reducing delays.
- Cost-effective and eco-friendly: By reducing the need for physical paperwork, using PDF delivery challan formats contributes to cost savings and promotes environmental sustainability.
Frequently Asked Questions
What is a delivery challan format under GST?
Under the Goods and Services Tax (GST) system, a delivery challan should be used to move goods without an invoice, typically in cases such as job work, sales returns, or supply for exhibitions or trade shows. There is no standardised template or layout as recommended by GST; however, the challan must include all the necessary details as mentioned above.
Why is a delivery challan format in PDF important?
A delivery challan format in PDF is important because it provides a clear and organised record of the goods delivered. It helps in maintaining accurate documentation, tracking deliveries, and resolving any disputes or discrepancies that may arise during the delivery process.
Can I customise a delivery challan format in PDF?
Yes, you can customise a delivery challan format in PDF to suit your specific business requirements. You can modify the layout, add or remove fields, and incorporate your company logo or branding elements to create a personalised delivery challan format. However, all these can be done using a PDF maker or before converting Word or Excel files into PDF. Once the file is converted into PDF, no changes can be made.
Where can I find a delivery challan format in PDF?
You can find delivery challan formats in PDF through various sources. There are numerous websites and online platforms that offer downloadable templates specifically designed for delivery challans. Additionally, you can create your own format using software applications like Microsoft Word, Excel, or specialised PDF editing tools.
Are there any legal considerations when using a delivery challan format in PDF?
It is essential to ensure compliance with relevant laws and regulations. Ensure to include accurate and complete information, adhere to any specific industry or government guidelines, and retain copies of the delivery challans for your records in case of audits or legal requirements.
Can I edit a delivery challan PDF after converting from Word or Excel?
No, PDFs are non-editable. Make changes in the original file, then re-export as PDF.
How many copies of a PDF challan should I keep for records?
Usually three copies—one for the consignor, one for the consignee, and one for the transporter.
Is a PDF delivery challan acceptable for audits under GST?
Yes, PDF challans are valid and accepted in audits if all required details are present.
How can I share PDF delivery challans with customers or transporters?
Send via email, WhatsApp, or print copies for dispatch teams. PDFs open easily on any device.
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