Best School Billing Software all Educational Institutions
Automate your billing and accounting
~2.5 lacs saving
from billing errors
24% increase
in profit margin
40% Improvement
In Staff Productivity
Trusted by 1 Crore+ businesses for Billing, Inventory and Accounting
myBillBook is designed for businesses to generate GST bills and automate their entire inventory management process.
“As the principal of a mid-sized school, managing billing was always a headache until we started using myBillBook. The software is incredibly intuitive and has streamlined our entire fee collection process. Parents appreciate the clarity of invoices, and the automated reminders have significantly reduced late payments. It’s been a game-changer for our administrative team!”
Rajesh Sharma,
Principal, Greenfield Academy
Recommends myBillBook for:
Product Demo for School Billing Software
“Superb customer service. Helped me set up my account as required”
myBillBook’s top features for School Billing and accounting
Customise Billing Information for Your Educational Institution
Our software allows you to create bills that reflect your educational institution’s brand identity. You can include specific details such as student name, class, payment due dates, and breakdowns of tuition fees, sports fees, transportation, etc. Add the school logo, watermarks, and brand colours to make it look professional and easily recognisable by parents.
Automated Recurring Invoicing
Automatically generate and send invoices on a timely basis, such as monthly, quarterly, or annually, based on your school’s billing cycle. Also, send reminders for upcoming or overdue payments to inform the parents upfront and avoid late or missed payments. Completely avoid manual billing and send invoices on time.
Easy Communication with Parents
Update the parents with different school-related information, such as events, exams, fee details, payment reminders, etc. Share this information directly from the school billing software through Whatsapp or SMS. Send bulk messages to different parents in one go.
Cash Flow Management
Get insights from a range of financial reports that give insights into income, outstanding payments, and the overall financial performance of your financial institution. Customise the reports to get information based on student, class, branch, or any other relevant criteria..
myBillBook helps Business succeed
“myBillBook has transformed the way we handle school billing. The ability to customize invoices and track payments in real-time has made our accounting process so much more efficient. The customer support team is also very responsive, which is a big plus. I highly recommend it to any school looking to simplify their billing operations.”
Rajesh Mehta,
School Administrator, Sunshine Public School
“As a small school with limited resources, we needed a billing solution that was both affordable and effective. myBillBook has exceeded our expectations. It’s easy to use, and the reports give us valuable insights into our finances. Our fee collection process is now smooth, and we’ve even seen an improvement in timely payments from parents.”
Anjali Verma,
Director, Little Scholars Academy
“Switching to myBillBook was one of the best decisions we made this year. The software is user-friendly and has drastically reduced the time we spend on billing tasks. Parents appreciate the detailed invoices and payment options, and we love how everything is organized in one place. It’s made a noticeable difference in our school’s administration.”
Sameer Rao,
Finance Manager, Horizon International School
Pricing plans
Diamond Plan
₹217
Per month. Billed annually. Excl. GST @18%
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
Platinum Plan
₹250
Per month. Billed annually. Excl. GST @18%
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
Enterprise Plan
₹417
Per month. Billed annually. Excl. GST @18%
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills
Need for School Billing Software
Running a school is so much more than ensuring the students are safe, learning enough, and gaining the required knowledge. There is a whole back-end accounting process that is never shown on the primary surface. School accounting is a big task requiring proper accountants and processes require time and planning.
To make matters easy, it is important to have school billing software that considers all the different incomes and expenses of the school. myBillBook school billing software can be personalised to any educational institute such as a playschool, pre-school, primary or secondary school, college and even for tuition or coaching classes.
Just as how a business needs accounting software to keep track of the inventory, sales and expenses, the same way a school also needs billing software that keeps track of all the income and expenses borne by the school.
Running the books of accounts for a school is not easy because there are multiple income streams and expenses that need to be maintained and tracked. Also, quite a few schools run on a board or trustee system, and it is necessary to show them the school’s accounts every quarter or every few months.
With the help of school billing software, not only will all your business accounting be up to date, but the software can also export business and accounting reports that can be presented at meetings in a timely and orderly manner.
School billing software is important because it helps record school fees, such as admission fees, school trip fees, tuition fees, sports fees, and so on. It also takes into account all expenses, such as the teacher’s salary, maintenance of the school structure, classroom renovations, electricity, payment to other vendors, and so on.
What is School Billing Software
School billing software is a specialised tool designed to manage and automate the billing and accounting operations related to student fees and payments in educational institutions. It streamlines billing, invoicing, fee collection, and financial reporting, enabling schools to efficiently handle tuition, extracurricular fees, and other charges.
School billing software often includes features such as customised invoice generation, automated recurring billing, communication with parents, and centralised management for schools with multiple branches. By integrating these functions, the software helps reduce administrative burden, minimise errors, and improve financial transparency for both schools and parents.
myBillBook School Billing Software to Take Your School Billing & Accounting to the Next Level
myBillBook School Billing Software is a comprehensive solution tailored to meet the unique billing needs of educational institutions. Designed with ease of use and efficiency in mind, myBillBook simplifies the entire billing process, from generating customised invoices to automating recurring payments.
The school billing software provides seamless communication, allowing schools to send reminders and updates to parents easily. Whether you’re managing a single campus or multiple branches, myBillBook offers centralised control and detailed financial reports, ensuring accurate and transparent financial management. With myBillBook, schools can focus more on education while effortlessly managing their finances.
Features of myBillBook School Billing Software
Automatic Bill Generation
Whether fees need to be paid physically at the school or online, with the help of school billing software, the bills and invoices are generated automatically without human intervention at all steps.
This eases the process and ensures that the fee-paying is done seamlessly without any hassle. In case the school needs to follow up with outstanding payments or late fees, the system will set the reminders in place and give timely notice of when the fees are due next. The software is also integrated in such a way that parents can use different platforms to make the mode of payment according to what they prefer.
School and Student Data
One of the biggest responsibilities of running a school is the data and track record of the past, current students, teachers and vendors. Not only that, the data of students right from their exams to other activities, all the data needs to be collected and stored.
With the help of the billing software for schools, all these processes are automated and stored for years. Since the software is usually a cloud accounting system, there is usually no limit on the memory storage but they do come at an additional cost. This way, all the data can be preserved for years to come and nothing will be destroyed.
Discount Management
Easily set up and apply discounts for specific students or groups based on predefined criteria, such as sibling discounts or early payment incentives, using the school billing system.
Staff Payroll & Attendance
Teachers and professors need to be paid a monthly salary on time as soon as the next month starts. The software allows us to keep track of how much each teacher needs to be paid, and in case they have taken additional leaves, those are accounted for, too and make sure the calculations are reflected in the system. This way, no one needs to calculate the final amounts or any additional communication is required. The entire process is done by a few computers who come at the final amount.
School Franchisee or Trust Boards
If the school is run by a franchisee and has multiple chains throughout the city, state, or country, having school billing software is a blessing in disguise. The main school can adopt billing software and pass it down to the franchisee to follow the same method. This way, all the information and processes are kept uniform, and there are no changes between one school and another.
If a trust runs the school, they need to know what the school’s accounting looks like and need to be shown reports often. Billing software does all the work for you with just a few clicks and publishes reports with data, statistics, and graphs for easier understanding. The reporting is almost accurate with no errors, which means that no arguments or manipulation of accounts can take place.
Audit Trail and Transaction History
Maintain a comprehensive audit trail of all billing-related activities, including invoice creation, payments, and communications. Allow administrators to export transaction histories for review, auditing, or regulatory compliance purposes.
Fee Reconciliation
Automatically match payments received with invoices, reducing the need for manual reconciliation and minimising errors.
User Permissions
Set up different user roles with specific permissions, ensuring that only authorized personnel have access to sensitive financial information. Track user activity within the system to maintain security and accountability.
Benefits of myBillBook School Billing Software
Improved Efficiency
Automates repetitive billing tasks, freeing up administrative time and reducing manual errors.
Streamlined processes lead to faster invoicing and payment collection.
Enhanced Communication
Direct communication with parents improves transparency and reduces misunderstandings regarding payments. Automated reminders help reduce late payments and improve cash flow.
Scalability
Suitable for schools of all sizes, from single-campus institutions to large educational networks with multiple branches. Easily scalable as the school grows or expands its operations.
Financial Transparency
Detailed reporting provides clear insights into the school’s financial status, helping in better decision-making. Parents appreciate the clarity and accuracy of the billing, leading to increased trust.
Improved Parent Satisfaction
Customised invoices and clear communication reduce confusion and enhance the overall experience for parents. The ease of managing payments through a single platform contributes to parent satisfaction.
Regulatory Compliance
The software ensures that all billing processes comply with local regulations, reducing the risk of legal issues. Accurate records and reports are readily available for audits or inspections.
myBillBook School Billing Software aims to make the school experience easier for students, parents and teachers. After all, a school experience should be that of fun, learning and a knowledge centre. With billing software for schools doing all the back-end work, the other parties involved in the school operations can work towards better enhancements of the experiences and shape the future leaders of our country. This is everything you need to know about school billing software.
FAQs on myBillBook School Billing Software
What is the school billing system?
A school billing system is software designed to automate and manage the financial processes related to student fees, including invoicing, payment collection, and financial reporting. It simplifies administrative tasks by streamlining billing operations and ensures accurate and timely fee management. This system also enhances communication with parents regarding payments and billing updates.
How to make a bill for school?
To create a school bill, you can choose from several options –
- Manually using tools like Excel or Word to design and print invoices
- Using accounting software for automated invoice generation and payment tracking
- Leveraging specialised school billing software like myBillBook for fully customised, automated billing and real-time tracking
- Using online platforms like Google Forms integrated with payment gateways for simple, form-based billing and online payments.
Each method varies in complexity and efficiency, with dedicated software providing the most streamlined solution.
What is the best software for school?
myBillBook school billing software is an excellent choice for schools looking to manage their billing, invoicing, and finances efficiently. It offers features like automated invoicing, expense tracking, and inventory management, all of which help schools maintain accurate financial records and streamline operations.
How much does school software cost?
The cost of school management software can vary widely based on its features, the size of the school, and the vendor. Typically, basic software for small—to medium-sized schools can range from INR 10,000 to INR 50,000 per year.
More comprehensive solutions with advanced features, like ERP systems, might cost upwards of INR 1 lakh annually. Some vendors also offer subscription models with monthly payments ranging from INR 1,000 to INR 5,000 per month, depending on the features included.
myBillBook cloud-based billing software, on the other hand, comes at an affordable price with a basic plan starting at Rs.399 per year. You can also customise the plans based on your school. Choosing software that aligns with the school’s specific needs and budget is essential.