einvoice1-gst.gov.in – First Invoice Registration Portal
What is einvoice1.gst.gov.in?
Einvoice1.gst.gov.in is a website developed to generate invoice e-invoice reference numbers for the smooth functioning of goods and services tax of big businesses. It acts as a separate portal for all activities related to e-invoicing. It is the final version of the e-invoice in the GST portal. GTSN introduced it after successfully testing the trial portal for multiple use cases.
Listed below are how the e-invoicing portal benefits :
- Helps in tracking and uploading the invoice
- Helps in uploading bulk invoices
- GSTN (GST Network)
- Enables onboarding of taxpayers
Facilities on the einvoice1.gst.gov.in
The following are the features and facilities available on the e-invoice portal:
- Registration of taxpayers into the e-invoicing platform
- Creation of separate invoice reference number using the bulk upload option
- Validation and verification of the invoice information using IRN
- Retraction of IRN using searches for taxpayer, pin code, Goods, signed e-invoice, master quotes
- Cancellation of IRN
- Printing of e-invoices
- Generation of MIS reports
- Sanctioning a sub-user to create IRN, delete IRN, or generate IRN-related reports
How to Create an E-invoicing Portal Account
Things to Know Before the Creation of an E-invoicing Portal Account
Once you access the homepage of the e-invoicing portal, you need to be aware of the purpose of each section in the portal.
Latest Updates: You can use this section to get the details about implementation along with the new features of the e-invoicing portal.
Laws: This section helps you seek details on forms, rules, circulars, and notifications related to e-invoicing as per GST law.
Help: This section allows you to access user manuals for managing IRN, FAQs and bulk generation tools of IRN.
Search: you can utilise this section to lookup:
- Details of taxpayer details by entering their GSTIN
- Name of the state by entering pin code
- Details on products and services by entering the HSN Code
- QR code & signature verification through the upload of the JSON signed file of the e-invoice
- The status of your e-invoice by entering the GSTIN
- GST Suvidha Providers List
- State master codes, HSN, Countries, port, currency and UQC
Downloads: Use this section to download the following:
- An app to verify QR code verifies
- A sample signed e-invoice JSON
- A Brief document on QR code
- FAQs on QR code
- The Public key for e-invoice for the respective periods of IRN generation
Contact Us: You can use this section to reach out for support by fetching the email address and phone number.
Registration: The registration service is available to various users, including GSP-based, mobile-based, SMS-based, and API-based users.
A new user can register for the e-invoicing system by clicking this section.
The mode of e-invoice generation is accessible based on the option you select during registration.
Login: Once registration is successful, you can click on this section to log in using your credentials.
Steps to create Account on E-invoice Portal
Step 1: Click on the “login” button for your e-invoice portal account creation.
Step2: If you are a new user, click the “Register here” button in the next window.
Before proceeding to the subsequent steps, you should know that the e-invoicing portal registration is only available to taxpayers with annual revenue of more than 5 crores. However, the taxpayers with lesser turnover can register in the e-invoicing portal once it opens up.
[You must have a GSTIN number for the e-invoicing account creation.]
Step 3: In the window opened, enter your GSTIN number, and the software will automatically fill in your organisation name under Trade Name. Afterwards, enter your GST Registered number and email address and complete the captcha puzzle.
The website requests your information to locate your GST-registered business.
Step 4: After you provide your information, the e-invoice account creation portal sends you an OTP.
Step 5: When you receive the OTP, submit it and click the “Validate” button at the bottom of the page.
Wait a few minutes while the site checks to see if your taxpayer information is correct. Once the e-invoicing portal validates that you have a yearly turnover of more than 5 crores, you will proceed to the next step.
Step 6: On viewing a pop-up on your screen, tap on “OK”.
Step 7: Click on the “Send OTP” and the “OK” button to confirm your step.
Step 8: Enter the OTP on receiving it on your registered mobile number or email ID.
As all your information is verified, you can create a username and password for your account. Afterwards, scroll down to the bottom of your screen and click on “Create“.
Step 9: The “Client ID” and “Client Secret” will be delivered to your registered email address and phone number as soon as you create the username and password.
Step 10: You can log in to the e-invoicing site with the ID and password you made once your information authentication is complete and you’ve created a username and password for yourself.
Step 11: Enter your “GST number”,’ Client ID”, “Username”, and “Password”, and then solve the captcha to log in. Once finished, click the “Submit” button.
Alternatively, implementing myBillBook would enable you to handle e-invoicing with ease. myBillBook, unlike other e-invoicing software, also assists you with invoicing, accounting and payment collection, GST reporting, inventory management, and e-way billing.
E-invoice Mandatory fields
The following are the must-have fields in an e-invoice:
|1||Document Type Code||Enumerated List such as INV/CRN/DBN|
|2||Supplier Legal Name||String Max length: 100|
|3||Supplier GSTIN||Max length: 15 Must be alphanumeric|
|4||Supplier Address||Max length: 100|
|5||Supplier Place||Max length: 50|
|6||Supplier State Code||An Enumerated list of states|
|7||Supplier Pin code||Six digit code|
|8||Document Number||Max length: 16|
|9||Preceding Invoice Reference and date||Max length:16|
|10||Document Date||String (DD/MM/YYYY) as per the technical field specification|
|11||Recipient Legal Name||Max length: 100|
|12||Recipient’s GSTIN||Max length: 15|
|13||Recipient’s Address||Max length: 100|
|14||Recipient’s State Code||Enumerated list|
|15||Place Of Supply State Code||An Enumerated list of states|
|16||Pin code||Six digit code|
|17||Recipient Place||Max length: 100|
|18||IRN- Invoice Reference Number||Max length: 64|
|19||Shipping To GSTIN||Max length: 15|
|20||Shipping To State, Pin code and State code||Max length: 100 for the state, six-digit pin code and enumerated list for code|
|21||Dispatch From Name, Address, Place and Pin code||Max length: 100 each and six digits for pin code|
|22||Is Service||String (Length: 1) by selecting Y/N|
|23||Supply Type Code||An Enumerated list of codes.|
|24||Item Description||Max length: 300|
|25||HSN Code||Max length: 8|
|26||Item Price||Decimal (12,3)|
|27||Assessable Value||Decimal (13,2)|
|28||GST Rate||Decimal (3,2)|
|29||IGST Value, CGST Value and SGST Value Separately||Decimal (11,2)|
|30||Total Invoice Value||Decimal (11,2)|
How do I get an e-invoice login?
To obtain an e-invoice login, you must register on the e-invoice system using your GSTIN. When you submit your GSTIN, the system sends an OTP to your registered mobile number with the GST portal. When you authenticate the OTP, you can create a username and password. Then, log in to the portal after creating a username and password of your choice.
How do I check my e-invoice?
You can click on the "Generated e-invoices" option in MIS reports viewing the list of all your e-invoices generated on a specific date. In addition, the system will create a list of invoice reference numbers generated by the user for a particular date.
Similarly, you can click on the "cancelled e-invoices" option under MIS reports obtaining the list of all your cancelled e-invoices on a specific date along with the appropriate characteristics.
You may also obtain the report in spreadsheet format by selecting "Download Result Excel" and "Download Response JSON."
How do I register for e-invoice in GST?
If you want to register for e-invoice in GST, first navigate to the homepage, click the Registration button and Select 'e-Invoice Enablement' under 'Registration.' Then, in the e-invoice registration form that opens up, enter the GSTIN and captcha code and click 'Go.’
Review the auto-populated GSTIN data and click the 'Send OTP' button. Afterwards, Enter the OTP you received and click ‘Verify OTP.’ After successfully verifying the OTP, the e-invoicing system will prompt you to input a username and password of your choosing. Enter your username and create a strong password. To save the changes, click the 'Save' button.
What is the invoice registration portal?
The Invoice Registration Portals (IRPs) is a website that assigns Invoice Reference Numbers (IRNs) to each invoice/debit note/credit note. The invoice details can be posted onto the IRP in a specific way to produce or validate the IRN of the submitted invoice.
How do I check my e-invoice status in the GST portal?
If you wish to check the status of your e-invoice, browse the e-invoicing home page. First, click on the "Search" section and select "e-invoice Status of Taxpayer". Next, enter the GSTIN in the window that opens and click "GO." You will then get the status of the e-invoice enablement of the GSTIN you entered based on the turnover reported.
How can I get the QR code for an e-invoice?
There are two ways to locate and validate the QR code. The first mode is to validate the 'QR Code' using the mobile application.
To download the Mobile App, on the main page, hover over 'Tools' under 'Help' and select 'QR Code Verify App.' Then, read the QR code and validate the e-invoice details using this app.
Alternatively, you can go to the e-invoicing portal and look for and check the signed invoice, upload the file, view the e-invoice, and validate the QR code.
How do I download the e-invoice app?
You can use an e-invoice app like myBillBook to authenticate and electronically sign your bills in the portal.
The desktop version is accessible via the myBillBook page, on Google Play for Android and the Apple App Store for IOS.
The GST common portal already has my details. Do I need to register on the e-invoice portal as well separately?
Yes, a separate GSTIN-based registration on the e-invoice portal will be required. However, taxpayers registered on the e-way bill portal do not need to register separately on the e-invoice portal.
Is partial cancellation of e-invoice possible?
No, e-invoices can only be cancelled entirely within 24 hours of being generated.
Is it feasible to make changes to an e-invoice?
Amendments are permitted under the requirements of the GST law, but only on the GST common site and not on the e-invoicing portal.