Delivery Challan Format In Word
Standardise your challans with neat tables, serial numbering, and A4-friendly layouts—perfect for counters and dispatch teams across routes and branches in India.
myBillBook billing solution offers ready-to-use Word challan templates—fill party and item details fast, add reasons and references, convert to invoice later, and export to PDF in one click.
Delivery Challan Format in Word – Download Free Templates
Standardise dispatch paperwork with GST-aware fields, A4 print layouts, and consistent numbering tailored for Indian businesses.
Unlock Luxury Delivery Challan Format in Word
Features of myBillBook Delivery Challan Format In Word
Invoice Conversion
Convert Word delivery challans into GST tax invoices instantly. Carry forward parties, items, quantities, and references automatically, eliminating duplicate entry and speeding billing across teams.
Status Tracking
Track challan status as Open or Closed directly in Word. Improve inventory visibility, reconcile returns quickly, and prevent pending documents from being missed during month-end.
Custom Fields
Add logo, address, GSTIN, numbering series, and custom fields. Capture LR/GR, vehicle number, and route notes while maintaining consistent branding within a printable Word layout.
e-Way Bill
Generate e-way bills from Word challans when thresholds apply. Record transporter, vehicle, distance, and validity to stay compliant and avoid penalties during movement checks.
PDF Sharing
Download, print, or share Word challans as PDFs or email attachments. Preserve formatting across devices and printers for consistent, legible documentation throughout dispatch operations.
Anytime Access
Create and manage Word challans across web, Windows, and Android using myBillBook. Control permissions, keep data backed up, and support teams operating across multiple locations.
What is the Delivery Challan Format in Word?
A delivery challan format in Word is a pre-designed .docx template used in India to document the movement of goods without a tax invoice under GST (e.g., stock transfers, job work, approvals). It standardises layout for quick editing, clear A4 printing, consistent serial numbering, and professional branding—so dispatch teams can generate clean, audit-friendly challans that are easy to share or convert to an invoice later.
Delivery Challan Format in Word: Details to Be Included
| Consignment Details |
| Basic Delivery Challan Details |
| Consigner Details |
| Consignee Details |
| Goods Details |
| Tax Details |
| Supply Details |
| Signature |
Sample of Delivery Challan Format in Word
How to Create Delivery Challan in Word
To create a delivery challan in Word, follow these steps:
- Open Microsoft Word and start a new document.
- Create a table with the necessary columns, such as “Item,” “Quantity,” and “Description.”
- Add the names and addresses of the sender and recipient at the top of the document.
- Include the date of delivery and any relevant notes or instructions.
- If necessary, you can also add a company logo by inserting an image of the logo into the document.
- Once you have entered all the information, save the document by going to the File menu and selecting Save As. You can save it as a Word document or in a different format, such as PDF.
- You can print the delivery challan by going to the File menu and selecting Print.
If you have a template for delivery challan, you don’t have to create it every time. Instead, you can use the template and make the necessary changes.
myBillBook to Create Delivery Challans
Choosing myBillBook’s delivery challans over traditional Word format delivery challans offers several benefits.
- Convenience
- Speed
- Error reduction
- Real-time tracking
- Digital signature
- Easy storage and retrieval
- Cost-effective
Frequently Asked Questions
Can I create a delivery challan format in Word?
Yes, you can create a delivery challan format in Word using a template or create a new word document with the necessary information.
Are there any specific formatting requirements for a delivery challan format in Word?
It depends on the company or organisation for which you create the delivery challan. They may have specific formatting requirements or a specific template that needs to be used. So it's best to check with them first.
Can I add a company logo to my delivery challan format in Word?
Several online bill book software options allow you to generate and print custom bill book formats. One such software is myBillBook, which offers a variety of features for creating professional bill book formats.
Can I print a delivery challan format in Word?
Yes, you can print a delivery challan format in Word by going to the File menu and selecting Print.
How can I save my delivery challan format in Word?
You can save your delivery challan in Word by browsing the File menu and selecting Save As. You can save it as a Word document or in a different format, such as PDF.
When should I use a delivery challan instead of a tax invoice?
Use a delivery challan for goods movement without a tax invoice—e.g., stock transfers, job work, samples/exhibitions, or goods sent on approval/return.
Is an e-way bill required along with a delivery challan?
when the consignment value exceeds the GST threshold. Generate an e-way bill and carry it with the Word challan during transport.
Can I convert a Word delivery challan to a GST invoice later?
After delivery/confirmation, use billing software (like myBillBook) to convert the challan to an invoice, pulling party/items and adding taxes.
How should I number Word delivery challans across branches?
Use a financial-year prefix with consecutive serials (optionally branch/route coded), e.g., DC/24-25/BR01/000123, to keep records traceable and audit-ready.
How long should I retain delivery challans for GST compliance?
Keep challans and related records for up to six years from the end of the relevant financial year, as generally followed under GST record guidelines.
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