The e-way bill (EWB) format or the GST EWB-1 format is the standard template for generating an e-way bill under GST regulations. The eway bill format helps to document key details for goods transport valued above Rs.50,000. The standard format ensures that all relevant consignment and transportation data are captured for compliance and inspection purposes.Â
The eway bill format accommodates both single-use and bulk entries. This page provides more information about the eway bill format and fields required in Part A and Part B, and it is available in PDF and Excel formats.Â
e-Way Bill Format (GST EWB-01)
The eway bill format is divided into two main parts that each serve specific compliance functions:
- eWay Bill Part A: This section requires shipment details, including:
- Consignor and Consignee Details: GSTIN of sender and receiver, names, and addresses.
- Item Information: Product description, HSN codes, quantity, and value.
- Invoice and Document Numbers: For traceability and record-keeping.
- eWay Bill Part B: The transporter details like the vehicle number, mode of transport (road, rail, air, or ship), and distance are recorded.
This part is especially important for physical checkpoints, where vehicle details verification ensures compliance with movement rules.
Here’s a table summarising the required fields in Part A and Part B of the e-way bill format:
| eWay Bill format – Part A Fields | eWay Bill format – Part B Fields |
| GSTIN of supplier | Mode of transportation (road/rail/air/ship) |
| GSTIN of recipient | Vehicle number |
| Place of dispatch | Transporter ID (if applicable) |
| Place of delivery | Transporter name |
| Document number (e.g., invoice) | Transporter document number |
| Document date | Approximate distance (in km) |
| HSN code | |
| Description of goods | |
| Quantity and unit of goods | |
| Value of goods | |
| Taxable value, CGST, SGST, IGST, CESS |
e-Way Bill Format in PDF
The e-way bill format in PDF is highly popular among businesses due to its fixed layout, ensuring consistency and easy readability across different devices.
- Creating a PDF e-Way Bill: The GST e-way bill portal provides an option to download the generated eway bill in PDF format directly after filling out the EWB-01 form. Businesses can save or print this document, maintaining a physical copy for transit and compliance purposes.
Downloading eway bills in PDF is secure and tamper-resistant and also helps to maintain the integrity of the information for inspections.Â
e-Way Bill Format in Excel
For businesses dealing with high-volume shipments, the eway bill format in Excel offers flexibility for bulk management. The GST portal’s ‘Bulk Generation Tool’ allows users to fill out multiple e-way bills in a single Excel sheet, which is then converted into JSON for direct upload.
After filling in the fields, save the sheet as a JSON file and upload it to the GST portal. Excel allows easy data manipulation and is ideal for businesses managing frequent or bulk e-way bills.
FAQs on eWay Bill Format
What is eWay Bill format?
The e-way bill format is a standardised document required to generate eway bills. It consists of two main parts, Part A and PART B, to capture all the details related to the consignment, transporter, mode of transport, etc.Â
Can the eWay bill format be edited after submission?
Limited fields can be updated once an eway bill is generated, but major modifications require a new e-way bill.
Are PDF and Excel formats mandatory for e-way bills?
eWay bill format in PDF is convenient for single transport, while eway bill format in Excel is beneficial for bulk generation but is not mandatory.
