Free Invoicing Software for Consultants
Create professional GST and non-GST invoices, manage client-wise billing, track outstanding payments and share invoices through WhatsApp or email. Start with myBillBook’s free invoicing plan and upgrade as your consulting business grows.
Trusted by 1 crore+ Businesses Across India
What is Invoicing Software for Consultants
Free invoicing software for consultants helps independent professionals and consulting firms create client invoices, add GST and SAC details, record payments, monitor outstanding amounts and maintain billing records digitally. It replaces manual invoices and spreadsheets with a structured invoicing workflow.
Consultants can use it for one-time assignments, recurring client billing, retainers or milestone-based engagements while keeping client-wise invoices and payment records organised.
Key Features of Invoicing Software for Consultants
GST & SAC Details
Add GSTIN, SAC codes and applicable GST details while preparing invoices for consulting and professional services.
Payment Reminders
Send payment reminders to clients and follow up on overdue invoices without tracking everything manually.
Reports & CA Sharing
Access organised business reports and billing records that can be shared easily with your CA.
Digital Invoice Sharing
Share invoices with clients through WhatsApp, email or PDF for faster and more convenient delivery.
How Can Consultants Bill Clients Using myBillBook?
| Consulting arrangement | How to invoice |
|---|---|
| One-time consulting | Create an invoice after completing the service or agreed deliverable. |
| Project-based consulting | Raise invoices according to agreed project stages or deliverables. |
| Milestone billing | Create separate invoices when defined project milestones are completed. |
| Retainer consulting | Bill clients periodically according to the agreed retainer arrangement. |
| Hourly consulting | Add the agreed hours and rate as service line items while preparing the invoice. |
GST Invoicing for Consultants in India
Consultants registered under GST can create invoices containing their GSTIN, client details, invoice number and date, description of services, applicable SAC code, taxable value and GST details.
For consulting services, SAC codes are generally used instead of HSN codes because SAC applies to services. Depending on the place of supply and other applicable GST rules, the invoice may include CGST and SGST or IGST.
myBillBook helps consultants maintain structured GST invoices and organised billing records that can be shared with their accountant or CA.
How to Create Consultant Invoices with myBillBook
- Add your business details
Enter your business name, GST details and invoice preferences. - Add the client
Save the client’s business name, contact details and GSTIN where applicable. - Add consulting services
Enter the service description, SAC details, rate and applicable tax. - Create and share the invoice
Generate the invoice and share it digitally through WhatsApp, email or PDF. - Record and track payment
Record payments and monitor pending amounts from your billing records.
Who can benefit from using Invoicing Software for Consultants?
Independent Consultants
Solo consultants who manage their own billing can create professional invoices, track payments, and send reminders easily without relying on spreadsheets or manual follow-ups.
Project-Based Consultants
Consultants billing by projects or milestones benefit from structured invoicing that aligns payments with deliverables, reducing disputes and improving payment clarity.
Recurring Client Billing
Create invoices for ongoing consulting engagements billed at regular intervals, such as monthly or quarterly.
Multiple Client Management
When handling several clients at once, invoicing software helps maintain client-wise records, payment statuses, and invoice history without confusion.
Growing Consulting Teams
Small consulting teams can standardize invoicing, share access among users, and maintain clean records as client volume and billing complexity increase.
New Consultants
Consultants starting out can quickly set up professional billing processes, look credible to clients, and build disciplined cash flow habits from day one.
How to Start Using Invoicing Software as a Consultant
Download App
Install the app on mobile or desktop to start quickly.
Add Clients
Save client details once to reuse for future invoices
Create Invoice
Select template, add items, taxes, and totals automatically.
Send Invoice
Share invoice instantly via WhatsApp, email, or PDF.
Track Payments
Check paid, pending, and overdue invoices from the dashboard.
Advantages of Using myBillBook Invoicing Software for Consultants
Professional-Grade Invoicing
Create clean, branded invoices with customizable templates that reflect your consulting brand, making every bill clear, consistent, and credible for clients.
Faster Billing and Delivery
Generate and share invoices instantly via WhatsApp, email, or PDF so completed work is billed on time and payment cycles remain short.
Organised Client Billing Records
Maintain client-wise invoices, payment records and outstanding balances in one place for easier billing and follow-ups.
Automated Payment Follow-Ups
Set due dates and send automated reminders for pending invoices to reduce manual chasing and help consultants collect payments more reliably.
Project and Milestone Billing
Create separate invoices for agreed project stages, milestones or recurring engagements.
Clear Payment Status Visibility
Track invoices as paid, pending, or overdue in real time, giving consultants a clear view of receivables and cash flow status.
Tax-Ready Reports and Records
Generate organised reports for revenue, outstanding amounts, and tax summaries, making compliance and CA sharing simple and stress-free.
Client-Wise Billing History
Maintain structured client profiles with complete invoice history and details, enabling faster repeat billing and better client communication.
Manual Invoicing vs Invoicing Software for Consultants
| Task | Manual invoicing | Invoicing software |
|---|---|---|
| Creating invoices | Re-enter details manually | Reuse saved business/client data |
| Tax calculations | Manual calculation | Structured tax fields/calculations |
| Client records | Multiple files/sheets | Centralised records |
| Outstanding tracking | Manually maintained | Invoice/payment status tracking |
| Invoice sharing | Download and send manually | Digital sharing |
| Reports | Prepared manually | Organised business reports |
Pricing Plans
Consultants can start with myBillBook’s free mobile invoicing plan for basic invoicing needs. Businesses that need higher invoice volumes or advanced features can move to a paid plan.
- Create unlimited invoices
- Access to 1 business, 1 user & 1 CA
- Inventory management
- Android, iOS & Web
- Custom Invoice Themes
- Create your Online Store
- Generate, Print & Scan Barcodes
- Desktop app
- SMS + WhatsApp marketing*
- Unlimited Godown management
- Print Barcode (Label printer)
- Bulk Download & Bulk Print Invoices
- Access to 2 businesses, 3 users & 1 CA
- e-Way Bills (Unlimited)
- Generate e-Invoicing
- Loyalty & Rewards
- Automate Recurring Billing
- POS Billing (Desktop App, Web app)
- Data Export to Tally (on request)
- User Activity Tracker
FAQs on Invoicing Software for Consultants
What is the best invoicing software for consultants?
The best invoicing software for consultants should make it easy to create professional invoices, manage client records, track outstanding payments, handle GST details and share invoices digitally. myBillBook supports these core invoicing needs for independent consultants and small consulting firms.
Can consultants create GST invoices using invoicing software?
Yes. GST-registered consultants can use invoicing software to create invoices with GSTIN, client details, service descriptions, taxable value, applicable GST rates and other required billing information.
Can consultants add SAC codes to invoices?
Yes. Consultants providing taxable services can add the relevant SAC code to their invoices. SAC codes are used for classifying services under GST, while HSN codes are generally used for goods.
How do consultants create invoices for project or milestone-based work?
Consultants can create separate invoices based on agreed project stages, completed deliverables or billing milestones. Each invoice can include the relevant service description, amount, tax details and payment terms.
Can invoicing software help consultants track pending payments?
Yes. Invoicing software helps consultants record payments and monitor paid, partially paid and outstanding invoice amounts, making it easier to follow up on pending client payments.
Can consultants bill clients on a retainer basis?
Yes. Consultants working on retainers can raise invoices at agreed intervals, such as monthly or quarterly, based on the terms of the consulting engagement.
Can consultants issue an invoice when the client deducts TDS?
Yes. Consultants can raise an invoice for the agreed service value and applicable GST even when the client is required to deduct TDS. The TDS deduction can then be reconciled separately in the accounting records.
Is myBillBook free for consultants?
Yes. Consultants can start with myBillBook’s free mobile invoicing plan for basic invoicing needs. Businesses that need higher usage limits or advanced features can upgrade to a paid plan.
Can consultants share invoices through WhatsApp?
Yes. Consultants can share invoices digitally with clients through WhatsApp, email or PDF, making invoice delivery and payment follow-ups more convenient.