Distributor Billing Software That Handles Bulk Orders, Multi-Godown Stock & GST
Bulk-order billing, batch-wise inventory, wholesale price lists, instant bills, real-time stock sync across depots enabling payments collection 2X faster
India's Most Trusted Distributors Billing Software
How myBillBook Features Make Distributor Billing Faster, Safer, and Error-Free
Batch & Expiry-Wise Distributor Billing
Our billing software for distributors enables you to manage stock with utmost accuracy, keeping your inventory up to date and on track. You may be a mobile accessories wholesaler or an FMCG distributor; this software ensures that every item in your inventory is traceable back to its lot number. This feature is very useful for items that come with a warranty period.
You can easily find products that are close to their expiration dates and sell them quickly. This helps store distributors avoid having leftover stock that doesn’t sell. Keeping track of all products by hand is time-consuming, and sometimes expired items can be overlooked.
Bulk-Order Control with Multi-Godown Stock Alerts
Wholesalers and distributors often deal with a large volume of SKUs, and managing these bulk orders can be challenging. myBillBook’s billing software for distributors helps you manage purchase and sales orders easily. The software prevents mismatches by syncing real-time data, which helps you track inventory precisely.
The software also alerts the stock in the Multi-Godown. It monitors the stock across all your godowns and also notifies you when quantities are running low. If you are a distributor with regional warehouses, this feature gives you clear visibility of fast-moving items.
Payment & Credit Reconciliation
Managing payments and credit in a distribution business can be difficult when you are dealing with multiple clients and extended credit terms, but myBillBook’s payment & credit reconciliation feature helps you simplify this process. It automatically syncs received payments with pending invoices.
The software enables you to set customer-specific credit limits and payment terms. It also tracks the overdue payments, generates reminders and reconciles payments effectively. Which automatically reduces the time on follow-ups and improves cash flow.
Wholesale Bookkeeping with Real-Time Margin Snapshots
Most Indian wholesalers and FMCG distributors face profit leaks in their ledgers even before they appear in the bank. myBillBook’s Wholesale Bookkeeping with Real-Time Margin Snapshots helps to track all those leaks from purchase to secondary sale inside a single billing software for distributors. The moment the bill is entered, the system calculates the cost including GST.
The system compares the selling price to the total cost and displays a colour-coded margin bar for each sale. This feature makes myBillBook bookkeeping software stand out for wholesalers and FMCG distributors who need quick insights into their profits without using spreadsheets.
Optimised Delivery Scheduling
The Delivery Scheduling feature in myBillBook makes it easier to manage deliveries with the same billing software you already use for GST invoicing. When a sales order is confirmed, the system automatically assigns it to the best delivery van. Things like the route, expected traffic, and the amount of space the van has are easily captured. This changes the process of sending out deliveries from a complicated task to something you can do with just one click.
The scheduling system utilises the same database as your inventory and financial records, so it automatically updates information such as stock levels, credit limits, and cash collection goals every time. This feature helps the wholesalers to recognise myBillBook as the best billing software for them.
~6.35 lacs saving
from billing errors
18% Increase
in Profit Margin
2.8x increase
in Stock Rotation
Leading Indian Distributors Run Their Multi-Godown Operations on myBillBook’s GST-Ready Billing Software
India's wholesale networks are adopting myBillBook to streamline their billing processes and synchronise stock across multiple warehouses without the need for spreadsheets.
“Since switching to myBillBook distributors’ billing, our team prepares GST-ready bulk invoices in under a minute and sees every carton deducted from all four godowns instantly. The 70 % cut in billing time has freed capacity for upselling and faster dispatches.”
Srikanth
Sriram Electronics, Hyderabad
Recommends myBillBook for:
Additional myBillBook Features Tailored for Indian Distributors
GST Dashboard & Return Reports
One-click GSTR-1 and GSTR-3B generation automates tax compliance, significantly reducing filing time, errors, and consultant costs for busy distributor teams.
Instant Payment Links & Reminders
Instant Payment Links & Reminders
Send branded UPI links plus WhatsApp and SMS nudges, reducing debtor days and accelerating cash flow into distributor accounts.
WhatsApp/Email Invoice Sharing
Deliver signed GST invoices immediately via WhatsApp or email, ensuring retailers receive documentation instantly and reducing printing, paper, and courier expenses.
Secure Cloud Backup
Secure Cloud Backup
Automatic, encrypted backups safeguard bills, ledgers, and inventory data, allowing for seamless recovery on any device in the event of loss, damage, or theft.
Multi-Device Access & Audit Logs
Desktop, tablet, and mobile apps sync live; detailed audit logs record every user action, simplifying oversight.
Customisable Invoice Templates
Customisable Invoice Templates
Add logos, regional languages, footer terms, or promotional messages; superbly branded invoices enhance professionalism
Product Demo for Distributor Billing Software
“Superb customer service. Helped me set up my account as required”
Real Stories with myBillBook's Distributors Billing Software
myBillBook’s batch-wise tracking and automatic expiry alerts helped us clear slow-moving lots before write-off and trimmed dead stock by 40 %. Shelf space, working capital, and margin leakage are all now firmly under control.
Anil Singh
Golden Ventures – Chennai
myBillBook’s distributors’ mobile barcode billing lets our van teams print GST invoices on the road and sync inventory the moment they’re online. Routes finish three hours faster, and depot stock tallies are accurate at day’s end.
Ashok Jain
Glam Distributors – Banglore
After migrating to myBillBook’s distributors’ billing, the introduction of timely ageing reminders and proactive credit-stop alerts significantly reduced our average payment cycle from 45 days to an impressive 31 days.
Vikram Mehta,
Taj Traders – Delhi
Pricing plans
Diamond Plan
₹217
Per month. Billed annually. Excl. GST @18%
✅ Create unlimited invoices
✅ Add up to 1 business + 1 user
✅ Inventory management
✅ App + Web support
✅ Priority customer support
✅ GSTR reports in JSON format Popular
Platinum Plan
₹250
Per month. Billed annually. Excl. GST @18%
Everything on Diamond Plan +
✅ Add up to 2 business + 2 user
✅ 50 e-Way bills/year
✅ Staff attendance + payroll
✅ Godown management
✅ Whatsapp and SMS marketing Popular
Enterprise Plan
₹417
Per month. Billed annually. Excl. GST @18%
Everything on Platinum Plan +
✅ Custom invoice themes
✅ Create your online store
✅ Generate and print barcode
✅ POS billing on desktop app
✅ Unlimited e-Invoices & e-Way bills
What is Distributor Billing Software?
Distributor billing software is a specially designed software that helps distribution businesses generate invoices, quotations, and sales estimates and manage their accounting, inventory, and tax filing operations. An efficient distributor billing software adapts to distributor needs and serves both retail and wholesale businesses.
Features of the myBillBook Billing Software for Distributors
Error-Free Invoicing
As a distributor dealing with multiple suppliers, retailers, and wholesalers, you will process numerous invoices daily. myBillBook invoicing software rightly understands your need for accurate and timely invoices. The distributor software ensures all your customers are billed correctly, eliminating manual entry errors that might lead to discrepancies in financial records.
Distributors also have an option to customise their invoices as per their business requirements. They can add or remove invoice fields based on the industry they are serving. You can also add your company logo, watermark, colour theme, etc., to make your invoice specific to your business image.
Stock Management
Overstocking or stockouts are two major reasons for monetary losses for any distributor. To avoid these situations, our billing software is designed to provide real-time stock status at any point in time. Once an invoice is generated from the software, the stock is adjusted automatically. Similarly, when new items are added to the inventory, the stock gets updated.
Whenever a particular item is about to go out of stock, the billing app for distributors sends alerts and reminds you to restock it. It also uses historical data to predict future demand for a particular product. With this kind of stock management feature, you can manage your distributorship inventory effectively and avoid stockouts.
Automatic Payment Reminders
As most distribution businesses work on credit, the payment deadline is different for all customers. Not receiving timely payments would hamper the cash flow and the money available in the business. myBillBook distributor billing software would save you from such scenarios by providing the list of generated invoices. As a result, you can quickly look at the ‘Sales Invoice’ dashboard and schedule calls or reminders accordingly.
You can also track outstanding payments and send payment reminders with payment links through Whatsapp and SMS directly to your customers. The software enables smoother payment processing by providing various online payment methods, including bank transfers, digital payments, and UPI transfers.
Creates Professional Delivery Challans
As a distributor, you must manage a fleet of delivery vehicles and a team of drivers responsible for ensuring the timely and efficient delivery of products to customers. Delivery challans, mandated by the GST law, also play a key role in the delivery process.
myBillBook helps you create clean, error-free, and professional delivery challans quickly. The ‘Delivery Challan’ feature offered by the distributor billing software enables you to generate delivery challans that can be shared directly with the customers or the delivery agent. The challans can be customised based on the customer or other business requirements.
Accounting Features
Recording all financial transactions accurately and promptly is very important to get a clear picture of a business’s financial health. Accurate financial statements also help to keep up with tax regulations and file taxes accurately.
myBillBook billing software helps distributors manage their accounting functions as well. It not only records all the financial transactions like payments, expenses, cash-in-hand and bank, but also prepares various financial statements like profit and loss statements, balance sheets, and cash flow statements. These statements help you analyse your business performance and make informed decisions.
Business Reports and Analysis
The distributor billing software has all the details about the distributor’s business – right from accounting and billing to the payment of vendors and sales of the business.
It can thus generate business financial reports to help understand the business’s overall performance. The reports are very beneficial in making critical business decisions.
Supplier Management
Supplier management with billing software for a distributor makes handling suppliers and payments easier and more efficient. The software keeps track of supplier details, purchase orders, and stock levels, ensuring timely reorders and preventing shortages. This helps negotiate better deals by showing detailed buying patterns and costs. This leads to better supplier relationships and smoother supply chain management.
Benefits of myBillBook Billing Software for Distributors
Easy to Use
Not only is myBillBook the best billing software for distributors, but it is also easy to use and understand and can easily be integrated into the system. It is one of the best distributor billing software that caters to all forms of business, such as retail businesses, kirana shops, medical and general stores, etc. It can be adopted by all business forms, making it accessible to all.
Mobile and Desktop Compatible
myBillBook software is the best billing software for distributors. It works with mobile and desktop devices, making it easily accessible for both midsize and smaller enterprises. Distributors can access the software on their mobile phone or desktop, depending on convenience or the work environment. It can be accessed from anywhere, whether on the go or in your office. You no longer have to panic about missing important information or rushing back to your computer.
Ensures Steady Cash Flow
Distributor billing software comes with pre-integrated accounting software to facilitate efficient book management. Additionally, it minimises business errors and ensures on-time payments from creditors, giving them a healthy cash flow position.
Designed for Both Retail & Wholesale Businesses
You can easily download the free distributor billing software for your respective retail/wholesale distribution business outlets and use it to reduce time-consuming and expensive backend efforts.
Customised Solution
You may have our free billing software for distributors customised according to your company requirements, including invoice types, to make your business appear professional. Furthermore, this integration can prevent printing errors like typos because all devices work together smoothly.
Secure Platform
With strong encryption methods and regular security patches, myBillBook ensures your confidential data is secure from unauthorised persons or breaches. Additionally, it ensures minimal downtime, thus enabling you to transact business without any fears.
Affordable Plans
The pricing plans are flexible and have clear billing structures, allowing you to choose the most appropriate package. We offer plans starting at INR 399 per year to make it affordable for every small business. Our budget-friendly pricing plans enable you to experience top-notch invoicing software without sacrificing quality or features.
FAQs about the myBillBook Billing Software for Distributors
What is billing software for distributors?
Distributor’s billing software is designed to help them create, manage and track their invoices, payments and inventory. You can configure the software features to suit your specific distribution needs. The best billing software for distributors is easy to use for any employee at your firm who works in distribution. myBillBook billing app lets you control all of the distribution outlets that you own from one place. You can make custom-designed professional bills incorporating your company’s logo with distributor billing software.
Can you get a trial before you decide to use the distribution software?
myBillBook provides you with a free trial period that would help you experience most features of the app in real time. After that, you can buy the subscription only when you’re satisfied using the app.
Is the billing software for wholesale distributors easy to use and understand?
The software is easy to use and understand and can be easily integrated with the business. The business owner can teach the employees how to use the software and understand how the software works very quickly, which makes the job easier to do.
Which software is used for wholesale billing?
myBillBook billing software caters to a variety of business types, including wholesalers, retailers, and distributors. The same billing system can be used for any kind of business set-up, including wholesale businesses. Before using the software, businesses just need to customise the invoice settings by adding/removing the required/unnecessary fields. Thus, the created invoice template can be further used for all wholesale billing needs. You can use different invoice templates for wholesale, retail, B2B and B2C billing.
Is the myBillBook billing software for distributors GST compliant?
All the features of myBillBook software are entirely GST compliant, with the latest GST updates reflected in the business’s accounting and billing. As a result, it reduces the paperwork required for billing and accounting and gets the work done faster.
