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Update Multiple Vehicles on the E-way Bill

Update multi-vehicle feature for E-way bill is available at the place of transhipment and not from the supplier’s location to reduce the efforts of many transporters. In addition, they can use it to update for moving a single consignment in multiple vehicles from a transhipment place.

However, before the update feature, separate delivery challans had to be raised first for consignment moving in multiple vehicles, followed by the generation of separate e-way bills. The multi-vehicle updation allows transporters to fill in the numerous conveyance details after generating the E-way bill.

When Can You Use the Multi-vehicle Option?

Case 1- While Sending Multiple Vehicles to a Single Destination

If you are a transporter, and when you have multiple vehicles sending goods to the same destination, you can issue a single invoice. However, if you had to send them in different vehicles, you had to raise multiple delivery challans. For each delivery challan, you had to generate a new E-way bill.

However, as soon as the goods reach the intermediate destination, you can update the same E-way bill with the following:

Vehicle details of the lorries transporting the goods to the final destination.

You will have to generate a standard E-way on the common portal from the first transaction and then update the same in the intermediate destination.

Note: if you had to transport goods in just a single lorry in the above case, you have to update the Part-B of the same e-way bill with a different mode of transport due to transhipment.

Case 2- While Sending Multiple Vehicles to Multiple Destinations

The supplier usually sends goods to the transporter’s warehouse. From the warehouse, they can ship the goods to different destinations through multiple vehicles(Distribution chain). When the vehicle reaches the warehouse, transporters should update the remaining vehicle details in the E-way bill.

  • In transaction 1, between Factory and the transporter’s warehouse,
  • In transaction 2, When the goods distribution happens to different recipient destinations, they must update each multiple vehicle details in the same e-way bill.
  • We have three vehicles moving from the warehouse to destination A and two to destinations B and C, respectively.

E-way Bill Updation Steps

Here are the details on what would happen in both the scenarios mentioned above.

Scenario 1 Scenario 2
Source destination to Intermediate destination- Normal E-way bill Factory to Warehouse- Normal E-way bill
Intermediate destination to final destination-transportation in lorries- update multiple vehicle details (after the goods reach the intermediate destination) The warehouse to destinations A, B and C in lorries- update multiple vehicle details ( after goods reach the warehouse)
Create one group on the portal Create three groups on the portal

Note: Number of groups required to be created= Number of different destinations

Source destination- A

Intermediate destination – B

Final destination- C

E-way Bill Generation for Multiple Vehicles

If you are wondering on how to generate e-way bills for multiple invoices, follow these steps.

  1. The first step in multi-vehicle e-way bill generation is to select the “Change to multiple E-way bill” option from the Menu. Enter the E-way bill number for which you need multiple vehicle details and click “Go.
  2. Create a group to enter details of transportation- destination and select the mode as by- “road, rail, air or ship”. For – “Do you wish to move goods in multiple vehicles?” select “Yes”. The multiple Vehicle Movement Details box appears as given below.
  3. We have to provide “From” and “To” places, total quantity, and reason and enter the remarks for creating a Group for updating the multiple transport details for the E-way bill.
  4. In our examples: Details in the “From” section for case 1 will be the intermediate destination details, and for case 2, they will be the warehouse place. Details in the “To” section for case 1 will be the final destination for cases 2, A, B and C.
  5. Click “Go” after entering the E-way bill number, after which the groups created will be shown in the drop-down options. You must select the groups from these options and update the vehicle details(and check for vehicle no format in the e-way bill, if any). Once you complete the above steps, submit the details, and the groups created will be saved. Once the goods reach the transhipment, you must update the vehicle details for each group created.
  6. After creating the group under Step 2, you must update Part B under the “Change to multiple vehicle” option. Here, you must update the group created earlier with the different destination groups. Suppose there are multiple destinations (like in case study 2). In that case, you must select the respective group & update Part B & repeat the process for the remaining groups.
  7. After selecting the group, update the vehicle details in Part B for all selections. Additionally, provide the transporter document number and the quantity transported in that vehicle.
  8. After you enter the above details, the updated E-way bill with multi-vehicle details gets generated. You can print the same for reference. Ensure the validity of the e-way bills from the “Valid To” section as it is applicable for multiple vehicles.
  • In case 1, part B will have vehicle details of the lorry between the intermediate destination to the final destination.
  • In case 2, part B will have vehicle details of three lorries to the source destination, two lorries to the intermediate destination and two lorries to the final destination.

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