Travel Bill Format
Issue professional travel bills for tours, tickets, accommodation, car rentals, and service fees—clean layouts, readable taxes in INR, and consistent branding across branches.
myBillBook digital billing software provides editable travel bill templates in Word, Excel & PDF—capture client details, itinerary references, HSN/SAC, multiple charges, and payment terms quickly, then print, email, or WhatsApp.
Travel Bill Format – Free Templates in Word, Excel & PDF
Customisable designs for multi-charge scenarios—fare, fees, surcharges—plus GST fields, totals, and authorisation for clean records across branches.
Explore Ready To Use Travel Bill Formats
Features of myBillBook Travel Bill Format
GST Invoicing
Create GST-compliant travel bills with HSN/SAC, CGST/SGST/IGST breakup, client details, and place of supply. Prevent manual errors and keep every bill audit-ready and professional.
Itinerary Fields
Add passenger/client name, booking ID, route, and travel dates to bills. Standardise itinerary documentation, reduce disputes, and keep references searchable across branches.
Multiple Charges
Itemise base fare, hotel/cab charges, convenience fees, and cancellation/reschedule fees. Auto-calculate subtotals, taxes, discounts, and grand total in INR for transparent billing.
Serial Numbering
Define financial-year series with prefixes and auto-increment. Keep unique sequences per branch or channel, improve traceability, and simplify monthly reconciliation and audits.
PDF Sharing
Export travel bills to PDF and share via WhatsApp or email. Preserve layout, fonts, and margins for consistent, legible outputs across counters and devices.
Payment Modes
Capture cash, bank transfer, UPI, or card payments with references. Reflect received amounts and balances due, simplifying follow-ups and keeping accounts clear.
What is a Travel Bill Format?
A Travel Bill Format is a standardized template used by travel agencies and service providers to issue GST-compliant bills for travel services (tickets, hotels, cabs, fees). It structures client/itinerary references, itemized charges, taxes and totals in INR, plus payment terms—delivering clear, professional documents in Word, Excel, or PDF.
Travel bill formats are typically used by both travel-related businesses and individuals who wish to file a reimbursement for their travel expenses. Any travel involves various expenses that need proper documentation. A well-structured travel bill format is very important to record each expense properly and present it professionally. A travel bill format must provide a detailed breakdown of costs and serve as a formal record for expense reimbursement. In this article, we will explore what a travel bill is and who uses it, the essential fields to include, different ways to generate a travel bill, the convenience of billing software, and the benefits of using myBillBook to create travel bills.
Sample of Travel Bill Format
Fields to Include in a Travel Bill Format
- Company details or personal information
- Details of the trip, including dates, mode of travel, accommodation details
- List of daily expenses, including food, transportation, entry fee and other miscellaneous costs.
- Total Amount
- Payment details
- Approvals and signatures
Different Ways to Create a Travel Bill Format
- Manually: The traditional approach involves manually drafting a travel bill format. This involves using MS Word, MS Excel, Google Docs, and PDF Makers to create travel bill format. Creating travel invoice formats in Word, Excel, and Google Docs allows you to customise the invoices differently. However, these manual methods are often time-consuming and potentially error-prone due to manual calculations and data entry. Attaching receipts can be cumbersome, particularly for frequent travellers or businesses with many transactions.
- Using Billing Software: Billing software like myBillBook revolutionises travel bill creation. This software provides dedicated templates with pre-designed fields for expense categories, amounts, dates, and descriptions. With automated calculation features, the risk of human error diminishes significantly. Users can conveniently input expense data, and the software instantly generates a professional-looking travel bill.
While manual methods offer customisation but demand time and vigilance, billing software like myBillBook simplifies the process through automation, ensuring accuracy, efficiency, and a seamless travel bill generation experience.
How Billing Software Makes It Easy to Generate Travel Bills
Billing software simplifies creating travel bills by providing pre-designed templates, automating calculations, and organising expense data. Users can easily input their travel information, upload receipts, and generate accurate travel bills swiftly, reducing paperwork and administrative burden.
Benefits of Using myBillBook to Create Travel Bills
- User-Friendly Interface
- Customisable Templates
- Expense Management
- Real-Time Access
- Paperless Process
- Data Insights
- Professional Invoices
- Time-Saving
- Accurate Calculations
Frequently Asked Questions
Is GST applicable on travel bills in India?
Yes—depending on the service (ticketing, hotel, cab, service fee). Show HSN/SAC and CGST/SGST/IGST breakup where applicable and follow the latest GST notifications.
Which HSN/SAC code should I use for travel agency services?
Use the appropriate SAC for the specific service (e.g., ticketing/agency services). Check current GST rate notifications to ensure correct classification and tax treatment.
What details are mandatory on a travel bill?
Bill number/date, client details, service/itinerary description, HSN/SAC, tax breakup, totals in INR, payment terms, and authorised signature (plus place of supply where applicable)
How do I show convenience fees, service charges, or platform fees?
List them as separate line items. Apply GST as per classification, then compute subtotal, taxes, discounts (if any), and the grand total in INR.
Do cancellation or reschedule charges attract GST?
Often yes, if treated as consideration for services. Disclose as separate lines and apply GST per the relevant SAC and current rules.
Is e-invoicing required for travel bills?
Only if your business meets the e-invoicing turnover threshold and the document qualifies as a tax invoice. Verify applicability for your category and client type
How should I number travel bills across branches?
Use a financial-year prefix with consecutive serials (optionally branch/channel code). Keep sequences unique for better traceability and faster audits.
What is the place of supply for travel services?
Follow GST place-of-supply rules for your service and customer location. Apply CGST/SGST for intra-state and IGST for inter-state as applicable.
Which format is best—Word, Excel, or PDF?
Word for branding/layout control, Excel for auto-totals and duplication, PDF for fixed, print-ready output. Many teams design in Word/Excel and export to PDF.
Can I accept UPI/card and show payments on the bill?
Add payment mode and reference (UTR/RRN/last four digits). Reflect received amounts and balance due for clear reconciliation and follow-ups.
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