Furniture Quotation Format
Download a furniture quotation format in Word, Excel or PDF for sofas, chairs, tables, wardrobes and custom furniture. Include materials, sizes, item-wise prices, installation and delivery terms.
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What Is a Furniture Quotation Format?
AÂ quotation format is a pre-sale document used by furniture shops, manufacturers, carpenters and interior contractors to give customers an itemised price estimate before an order is confirmed. It records furniture type, dimensions, materials, quantity, unit prices, additional work and commercial terms.
For custom furniture, a quotation should identify the approved design or drawing, materials, hardware, finishing, site measurements, installation scope and production timeline. A quotation is not the same as a final sales invoice.
Download Free Furniture Quotation Templates in Word, Excel & PDF
Choose an editable Word or Excel format or share a finalised quotation in PDF.
How to Prepare a Furniture Quotation Format
What Should a Furniture Quotation Include?
Seller and Customer Details
Include supplier business name, address, contact number, GSTIN where applicable, customer name, delivery address, quotation number, date and validity.
Furniture Specifications
Record product name, model or design reference, length, width and height with measurement units, wood or board type, thickness, finish, hardware, upholstery and item quantity.
Material and Labour Pricing
Show item-wise rates, quantities, discounts, carpentry or fabrication costs, polishing, loading, transport, fitting and installation charges separately where relevant.
Taxes and Total Amount
Clearly show taxable value and any applicable taxes based on the particular goods or services supplied. Do not assume all furniture or installation services attract one rate.
Delivery and Payment Terms
Specify delivery timeline, advance payment, balance due, installation responsibilities, warranty, change requests, exclusions and approval method.
Furniture Quotation Sample for Home and Office Furniture
Illustrative furniture quotation sample (prices below are examples only, excluding taxes and additional services):
| Furniture item | Specification | Qty | Rate | Amount |
|---|---|---|---|---|
| Study table | Engineered wood, 1200 × 600 mm | 2 | ₹6,000 | ₹12,000 |
| Office chair | Mesh back, adjustable height | 4 | ₹3,000 | ₹12,000 |
| Bookshelf | Engineered wood, 1800 × 800 mm | 1 | ₹9,000 | ₹9,000 |
| Subtotal before applicable taxes and delivery | ₹33,000 | |||
The finished quotation should also include buyer and seller details, quote validity, delivery charges, applicable taxes and approval terms.
Furniture Quotation Format in Word, Excel and PDF
Furniture Quotation Format in Word
A furniture quotation format in Word is ideal for furniture shops, carpenters and manufacturers preparing customised estimates. Edit buyer details, item descriptions, measurements, materials, finishes, rates and terms. Add design specifications and written conditions before sharing the quotation.
Furniture Quotation Format in Excel
An Excel furniture quotation format is useful for calculating multiple item prices, quantities, material costs, labour, polishing, discounts and delivery charges. Formulas can help update totals when customers change designs or quantities, and compare alternative material options.
Furniture Quotation Format in PDF
A furniture quotation format in PDF is suitable for sharing a checked price estimate via WhatsApp, email or print. It retains the chosen layout and shows the customer the offered products, specifications, amounts, quote validity and delivery conditions in one consistent document.
Furniture Quotation Formats for Different Needs
Home Furniture Quotation Format
For sofas, beds, dining tables, wardrobes and cabinets, include size, colour, wood, upholstery, finish, fitting charges and delivery location.
Office Furniture Quotation Format
List workstations, desks, chairs, conference tables and storage units by model and quantity. Mention bulk discounts, delivery batches, assembly and warranty.
Furniture Work Quotation Format
For custom furniture and carpentry, include site measurements, drawing references, wood or board grade, hardware, labour, polish, installation milestones and the process for scope changes.
Ready-made vs Custom-made Furniture
A ready-made furniture quotation mainly needs product specifications, stock, prices and delivery. A custom furniture quotation also needs precise design specifications, manufacturing assumptions, materials and installation responsibilities.
Common Furniture Quotation Mistakes to Avoid
- Leaving out exact sizes, dimensions or measurement units.
- Not describing the type and grade of wood, board, fabric or hardware.
- Combining product prices, installation and transport into one unexplained sum.
- Failing to state whether taxes, polishing or site work are included.
- Omitting quote validity, payment terms, delivery dates or warranty limits.
- Not revising the quotation when specifications or measurements change.
Furniture retailers can also explore billing software for furniture shops to maintain customer billing records.
Furniture Quotation vs Furniture Bill
A furniture quotation describes proposed pricing and conditions before the customer confirms the purchase. A furniture bill format documents the actual sale or supply. A quote should not be presented as a tax invoice. After an order is accepted, issue the appropriate billing document for the transaction.
Frequently Asked Questions
Can I download a furniture quotation format in Word?
Yes. The Word template linked above can be edited to include your business and customer details, furniture measurements, rates and terms.
Can Excel calculate furniture quotation totals?
Yes. Excel formulas can calculate item totals, material and labour costs, discounts and additional charges when configured in the template.
What should a furniture work quotation include?
List site measurements, design references, materials, fittings, finishing, labour, installation, deadlines, payment stages and exclusions.
Is a furniture quotation the same as an invoice?
No. A quotation proposes costs before the order; an invoice records an actual sale or supply according to the applicable billing requirements.
Can the template be used for office furniture?
Yes. Adapt item descriptions, quantities, bulk pricing, delivery arrangements and warranty terms for office orders.