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GST

Documents Required for GST Registration

This blog summarises all the documents required for new business registrations on the GST portal. 

GST Registration Documents 

Common Documents 

These are the common GST registration documents required irrespective of business.

  • PAN Card
  • Business registration proofs 
  • Photographs, identity and address proof of the owner 
  • Registration address of the business 
  • Other bills of the business
  • Bank account statements or cancelled cheques 
  • Digital Signature 

Note: All photographs should be in JPEG format and have a maximum size of 100 KB.

GST Registration Documents for Sole Proprietors and Individuals

A single person conducts a sole proprietorship business. And these are the documents of the individual they would need. 

  • PAN and Aadhar Card 
  • Photograph 
  • Address Proof 
  • Bank Account Details 

GST Registration Documents for Companies

Any company is started either by a single individual or a group. Therefore, the documents required are mostly related to the individuals involved.

  • Company’s PAN card 
  • The Ministry of Corporate Affairs incorporation certificate 
  • Memorandum of Association or Articles of Association
  • Authorised signatory’s PAN and Aadhar card (must be an Indian)
  • PAN and address proof of directors on the board 
  • Photograph of all directors and authorised signatory 
  • Board resolution appointing authorised signatory or any other proof of authorised signatory’s appointment(format-JPEG/ PDF, maximum size – 100 KB)
  • Bank details of the registered bank account 
  • Business principal’s address proof 

GST Registration Documents for Partnerships and LLPs

A partnership or a limited liability partnership firm is a business organisation with a minimum of two partnerships. The documents required are mostly related to the partners involved.

  • PAN card, address proof and photographs of all the partners (including the managing partner)
  • Copy of partnership deed
  • Authorised Signatory’s proof of appointment, aadhar card and photographs
  • Proof of LLP registration if LLP (Registration certificate or Board resolution of LLP)
  • Bank Details of the account registered in the name of the business 
  • Address proof of the principal place of business

GST Registration Documents for Hindu Undivided families(HUFs)

HUF, or Hindu United Family, is a business tradition running in India for a long time, wherein children take over the business and continue it. They start as a joint family business where the head of the business is the Karta, with a special HUF Pan Card and other documents. These are the required documents.

  • HUFs PAN Card 
  • Karta’s PAN card and Aadhar card 
  • Owner’s photographs 
  • Bank details of the HUFs bank account 
  • Address proof of principal place of business

GST Registration Documents for Society or Club

  • Pan Card of society, authorised signatory and promoter(or partners)
  • Society’s or club’s registration Certificate
  • Passport size Photograph of promoter or partners
  • Authorised signatory’s aadhaar card and board Resolution or other proof of appointing 
  • Registered Office Address Proof
    • For self-owned property- a copy of the electricity bill, landline bill, water bill, municipal copy, and property tax receipt.
    • For rented property – rent agreement from the owner of the rented property and No objection certificate (NOC).
  • Details of bank account – a copy of the cancelled cheque, the front page of the passbook or bank statement

FAQs

What are the common documents required for GST registration?

The common documents needed are PAN Card, business registration proofs, ID, photographs and address proof of owner, business registration address, other business bills, bank account statements and digital signatures.

What is proof of business address?

Proof of business address can be either of the following documents, your passport, driving license, voter's identity card, or Aadhar card.

Is it mandatory to provide bank account information for GST registration?

Yes. You must have a current account for GST registration.

Who approves the GST registration process?

The GST registration process approval is under the CBIC (Central Board of Indirect Taxes and Customs).

Is a personal pan card proof for business?

If you own a business, then yes.