Employee Management Made Easy
Staff Attendance and Payroll
Mark attendance, track staff dues, and manage salary payments
Staff Attendance and Payroll Feature in myBillBook
How to Use Staff Attendance and Payroll in myBillBook
Step 1: Open Dashboard
Open the myBillBook and go to the dashboard.
Step 2: Select Staff Attendance and Payroll
Tap Staff Attendance and Payroll from the dashboard.
Step 3: Add Staff Details
Add staff name, salary type, and other required details.
Step 4: Mark Attendance
Use the Attendance tab to mark staff attendance for the day.
Step 5: Manage Payroll
Use the Payroll tab to view dues, record payments, advances, loans, or bonuses.
Track Staff Attendance and Location with the myHaazri App
myBillBook Staff Attendance & Payroll admins can enable Geolocation Tracking to track staff check-in, check-out, and location through the separate myHaazri app.
The admin enables the feature from myBillBook, while staff use myHaazri on their phones to check in, check out, and add notes. The admin can view this activity from the Staff Attendance & Payroll dashboard in myBillBook.
How Geolocation Tracking Works
Step 1: Enable Geolocation Tracking
In myBillBook, go to Staff Attendance & Payroll → Attendance Settings and turn on Geolocation Tracking.
Step 2: Staff Download the myHaazri App
Staff can download the myHaazri app from the Google Play Store, or the admin can share the app link directly with them.
myHaazri is the staff-facing app used for location-enabled check-in and check-out.
Step 3: Staff Check In from myHaazri
Staff can check in directly from the myHaazri app. The first check-in of the day is considered their check-in time.
The admin can view the location from which the staff member checked in.
Step 4: Admin Views Staff Live Location
After the staff member checks in, the admin can view their live location from the Staff Attendance & Payroll dashboard while location sharing remains active.
If the staff member stops the app, switches off the phone, or turns off location, location sharing stops. The admin will not be able to see the staff member’s location until they check in again.
Step 5: Staff Add Location-Based Notes
Staff can add notes from the myHaazri app while they are working.
The admin can view the note along with the location from which it was submitted in the Staff Attendance & Payroll dashboard.
Step 6: Staff Check Out from myHaazri
Staff can check out directly from the myHaazri app. The last check-out of the day is considered their check-out time, and the admin can view the check-out location.
If a staff member forgets to check out, they are automatically checked out after 8 hours from check-in, provided location has been shared continuously.
Why Should You Use Staff Attendance and Payroll?
What You Can Manage with Staff Attendance and Payroll Feature in myBillBook
Staff Details
Add staff members with monthly or daily salary setup.
Attendance Status
Mark staff as Present, Absent, Half-Day, Paid Leave, or Weekly Off.
Overtime
Add overtime when staff attendance is marked as Present.
Weekly Offs
Set weekly off days that can be marked automatically.
Shift Hours
Set working hours used for overtime calculation.
Salary Payments
Record salary payments made to staff.
Advance Payments
Record staff advances separately from regular salary payments.
Loan Entries
Track staff loans and collect repayments where applicable.
Bonus Payments
Record staff bonus payments separately.
Geolocation Tracking
Enable Geolocation Tracking from Attendance Settings to track staff location through the myHaazri app.
Check-In & Check-Out from myHaazri
Staff can check in and check out from the myHaazri app, while admins can view their check-in and check-out activity from the SAM dashboard.
Staff Location
View the staff member’s check-in location, live location while sharing is active, and check-out location.
Location-Based Notes
Staff can submit notes through myHaazri, and admins can view the note along with the location from which it was added.
What are the Attendance Options Available
Present
Mark staff as present when they have worked for the day.
Absent
Mark staff as absent when they have not worked that day.
Half-Day
Use a half-day when staff have worked only part of the day.
Paid Leave
Mark paid leave when staff are off, but salary still applies.
Weekly Off
Use a staff holiday on a weekly day off based on attendance settings.
Overtime
Add overtime when staff marked present have worked extra hours.
Note: Check-in and check-out recorded through the myHaazri app provide staff activity and location visibility and do not impact payroll calculations.
Which Businesses Benefit Most from Staff Attendance and Payroll
Retail Shops
Track sales staff attendance, daily wages, advances, and salary dues.
Service Centers
Record technician attendance, advances, bonuses, and service staff.
Contractors
Track daily workers, attendance status, overtime, and wage payments clearly.
Frequently Asked Questions
Is myBillBook a full HRMS or payroll compliance tool?
No. It helps manage attendance, staff dues, and payment records inside myBillBook.
Does it handle PF, ESI, or statutory payroll deductions?
No. Statutory payroll deductions should be calculated and verified separately.
Can I use it for daily wage workers?
Yes. It is useful for businesses that manage daily workers or shift-based staff.
Can I correct attendance if I mark it wrong?
Yes, attendance records can be updated if changes are needed later.
Does staff attendance affect business expense records?
Staff payment entries can help maintain salary-related expense records in myBillBook.
What is the myHaazri app?
myHaazri is a separate staff-facing app that works with myBillBook's Staff Attendance & Payroll feature. Staff can use it to check in, check out, and add notes while Geolocation Tracking is enabled.
How can I enable staff location tracking in myBillBook?
Go to Staff Attendance & Payroll → Attendance Settings in myBillBook and turn on Geolocation Tracking. Staff can then use the myHaazri app for location-enabled check-in and check-out.
Can staff check in and check out using myHaazri?
Yes. Staff can check in and check out directly through the myHaazri app. The admin can view their check-in location, location activity, and check-out location from the Staff Attendance & Payroll dashboard.
Can the admin see the live location of staff?
Yes. After a staff member checks in through myHaazri, the admin can view their live location while location sharing remains active.
What happens if the staff member stops the app, switches off the phone, or turns off location?
Location sharing stops, and the admin cannot see the staff member's location. The admin will be able to view their location again when the staff member checks in again.
How do check-in and check-out work in myHaazri?
The first check-in and the last check-out of the day are used as the staff member's check-in and check-out times.
If a staff member forgets to check out, they are automatically checked out after 8 hours from check-in, provided location has been shared continuously.
Check-in and check-out through myHaazri do not impact payroll calculations.
Can staff add notes from the myHaazri app?
Yes. Staff can add notes through myHaazri, and the admin can view the note along with the location from which it was submitted in the Staff Attendance & Payroll dashboard.