Non-Profit Accounting Software
myBillBook helps NGOs, charities and nonprofit organisations manage income and expenses, bank and cash records, party balances, outstanding payments and financial reports from one platform.
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What Is Non-Profit Accounting Software?
Non-profit accounting software is a financial management tool that helps NGOs, charities, trusts and other nonprofit organisations maintain records of income, expenses, receipts, payments, bank transactions and other accounting activity. Unlike profit-driven businesses, nonprofits may also need to account for donations, grants, projects and restricted funds separately.
myBillBook supports everyday nonprofit bookkeeping through expense records, cash and bank transactions, party balances, outstanding amounts and financial reports across supported devices.
Who Can Use Non-Profit Accounting Software?
NGOs
Maintain everyday income, expenses, cash, bank and accounting records in an organised system.
Charitable Organisations
Keep financial transactions, spending and outstanding balances easier to review and share with accountants.
Trusts
Maintain structured accounting records for money received, expenses incurred and other financial activity.
Small Nonprofit Organisations
Move routine bookkeeping from registers and spreadsheets into a more organised digital accounting workflow.
Key Accounting Features for Nonprofits in myBillBook
myBillBook is one of the best accounting software options for non-profit organizations. It is thoughtfully designed to help NGOs, charities, and other non-profits manage their finances with ease and independence. Below are the features that showcase the software’s capabilities for non-profit financial management.
Income & Expense Tracking
Record organisational income and expenses in myBillBook so day-to-day transactions remain organised and finance teams can more easily review where money is received and spent.
Cash & Bank Management
Record cash and bank transactions, maintain payment activity and keep financial movements easier to review from one accounting system.
Expense Management
Record and categorise organisational expenses to maintain clearer spending records and make regular bookkeeping and account review more manageable.
Financial Reports & Accounting Visibility
Review available financial and business reports to understand expenses, payments, outstanding balances and other accounting activity without manually combining multiple records.
Accountant & Multi-Device Access
Access supported accounting workflows across mobile, web and desktop while accountant access makes it easier to work with organised financial records.
Receivables & Payables Tracking
Review outstanding amounts, party balances and pending receivables or payables to maintain a clearer view of money expected and money owed.
Party-Wise Accounting Records
Maintain transaction histories and balances party-wise so finance teams can review entries for vendors, service providers and other relevant parties more easily.
What Financial Records Should NGOs in India Maintain?
Income Records
Maintain records of donations, grants, membership income, sponsorships and other funds received by the organisation.
Expense Records
Record operational, administrative and program-related spending so it is easier to understand where organisational money is being used.
Cash and Bank Transactions
Keep records of money received and paid through cash, bank accounts and other applicable payment modes.
Party and Outstanding Balances
Maintain transaction histories and pending balances for vendors, service providers or other relevant parties.
Financial Statements and Reports
Keep underlying accounting records organised for financial statements, internal reviews and accountant or auditor requirements.
Statutory Records
Depending on the organisation, additional records may be needed for requirements such as 80G, Form 10BD/10BE, FCRA, grants or donor reporting.
The exact accounting and compliance requirements vary by nonprofit, so organisations with specialised fund, grant or statutory requirements should confirm what additional workflows they need.
Pricing plans
- Create unlimited invoices
- Access to 1 business, 1 user & 1 CA
- Inventory management
- Android, iOS & Web
- Custom Invoice Themes
- Create your Online Store
- Generate, Print & Scan Barcodes
- Desktop app
- SMS + WhatsApp marketing*
- Unlimited Godown management
- Print Barcode (Label printer)
- Bulk Download & Bulk Print Invoices
- Access to 2 businesses, 3 users & 1 CA
- e-Way Bills (Unlimited)
- Generate e-Invoicing
- Loyalty & Rewards
- Automate Recurring Billing
- POS Billing (Desktop App, Web app)
- Data Export to Tally (on request)
- User Activity Tracker
Silver Plan for Android App
Just ₹199 per month!
✅ For 1 device, 1 business and 1 user
How Is Non-Profit Accounting Different From Business Accounting?
| Business accounting | Non-profit accounting |
|---|---|
| Focuses heavily on revenue, costs and profit | Focuses on responsible financial management |
| Income mainly comes from customers | Income may include donations, grants and memberships |
| Profitability is a primary measure | Income, expenditure and use of funds are important |
| Reporting primarily supports owners/managers | Reports may also support boards, auditors and regulators |
| Standard accounting may be sufficient | Some nonprofits need fund- or grant-specific accounting |
myBillBook can support everyday accounting and bookkeeping workflows, while organisations with specialised restricted-fund, grant or statutory requirements should check whether additional nonprofit-specific accounting tools are needed.
Common Accounting Challenges for Nonprofits
Managing Multiple Income Sources
Donations, grants, membership income and other sources can make accounting records difficult to manage when transactions are stored separately.
Tracking Organisational Expenses
Finance teams need clear expense records to understand administrative, operational and program-related spending.
Maintaining Accurate Cash and Bank Records
Multiple payment entries and bank transactions can become difficult to reconcile when records are maintained manually.
Preparing Records for Accountants and Audits
Missing or inconsistent expense, payment and transaction records can make financial review and year-end accounting more difficult.
How to Choose Non-Profit Accounting Software
| Requirement | What to check |
|---|---|
| Bookkeeping | Income, expenses and transaction records |
| Cash & bank | Cash and bank-account management |
| Party accounting | Ledgers, balances and transaction histories |
| Outstanding amounts | Receivables and payables |
| Expenses | Expense categorisation and records |
| Reporting | Accounting and financial reports |
| Fund accounting | Restricted/unrestricted fund tracking if needed |
| Grant accounting | Grant/project allocation if required |
| India requirements | FCRA, 80G, 10BD/10BE or other relevant processes |
| Accountant access | Ability to collaborate with the accountant/CA |
| Device support | Mobile, web or desktop availability |
| Cost | Whether required features fit the budget |
A small NGO mainly managing routine bookkeeping may need a simpler accounting system than an organisation handling multiple grants, restricted funds and complex statutory reporting.
How myBillBook Helps Nonprofits Manage Everyday Accounting
Keeps Income and Expenses Organised
Maintain everyday income and expense records in one place instead of relying on multiple registers or spreadsheets.
Simplifies Cash and Bank Accounting
Record cash and bank activity to make incoming and outgoing financial transactions easier to review.
Tracks Receivables and Payables
Monitor pending amounts receivable and payable, so finance teams have better visibility into outstanding balances.
Maintains Party-Wise Balances
Review transaction histories and balances for relevant parties to make routine accounting and reconciliation easier.
Gives Better Financial Visibility
Use available reports to review expenses, outstanding amounts, payments and other accounting activity from one system.
Supports Accountant Collaboration
Accountant access allows nonprofits to work with organised records without repeatedly sharing separate accounting files.
Need software mainly for creating invoices, donation/payment receipts, membership billing or other NGO billing workflows? Explore our NGO & Charity Billing Software.
Frequently Asked Questions
How is nonprofit accounting different from regular business accounting?
Business accounting typically focuses on revenue, costs and profit, while nonprofit accounting also needs to demonstrate how organisational funds are received, spent and managed.
Can NGOs use myBillBook for accounting?
Yes. NGOs can use myBillBook for supported everyday accounting workflows including expense records, cash and bank transactions, party balances, outstanding amounts and financial reporting.
Can myBillBook track organisational expenses?
Yes. Organisations can record and review expenses in myBillBook to maintain clearer day-to-day financial records.
Can NGOs maintain cash and bank records in myBillBook?
Yes. myBillBook supports cash and bank transaction records, helping organisations maintain a clearer view of financial activity.
Can nonprofits track receivables and payables?
Yes. myBillBook can help maintain outstanding balances and party-wise records for amounts receivable or payable where applicable.
Can an accountant access nonprofit records in myBillBook?
Supported plans include accountant access, helping organisations collaborate using organised transaction and financial records.
How much does non-profit accounting software cost?
Pricing depends on users, devices and required accounting features. myBillBook provides multiple plans for organisations with different accounting and business-management needs.