[vc_row full_width=”stretch_row” gap=”30″ full_height=”yes” content_placement=”middle” css=”.vc_custom_purchaseinvoice_hero{padding-bottom:32px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/2″ css=”.vc_custom_1778502488978{margin-bottom:16px !important;}”][vc_column_text]<\/p>\n
Record Supplier Purchases<\/p>\n
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Because Purchase Invoices work inside the same billing software for businesses<\/a> you use for sales, inventory and payments, supplier purchases stay connected with the rest of your day-to-day records.<\/span><\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_steps{padding-top:32px !important;padding-bottom:24px !important;}”][vc_column width=”1\/2″] Go to Purchases \u2192 Purchase Invoices<\/strong> and select Create Purchase Invoice<\/strong>.<\/p>\n Choose an existing supplier or add a new party if the supplier is not already available in your business records.<\/p>\n Add the products or services included in the supplier bill and enter the required quantity, rate and applicable tax details.<\/p>\n Enter supporting information such as Purchase Order number, notes, terms, additional charges or attachments where required.<\/p>\n Record the applicable payment amount and payment mode, or leave the balance payable when the supplier invoice has not been fully settled.<\/p>\n Check the entered supplier, item, tax and payment details and save the purchase invoice. The purchase is recorded and the related stock is updated.<\/p>\n [\/vc_column_text][\/vc_column][vc_column width=”1\/2″][vc_empty_space height=”240px”][vc_video link=”https:\/\/youtu.be\/1ONqICbuT-k?si=RY80eERqtjQ1sXH1″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_core{padding-top:32px !important;padding-bottom:32px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″] Record all applicable products or services from the supplier bill in the same Purchase Invoice instead of creating separate entries for each item.<\/p>\n Capture the quantity, purchase rate and applicable tax information for each line item so the recorded purchase matches the supplier bill.<\/p>\n Save the invoice as paid, partially paid or payable depending on how much has been settled with the supplier.<\/p>\n Record payments using available modes such as Cash, UPI, Card, Net Banking, Bank Transfer or Cheque. Payment activity can then stay connected with the relevant cash and bank records<\/a>.<\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_scan_head{padding-top:32px !important;background-color:#4c3cce !important;}”][vc_column] From the Purchase Invoice workflow, use the Mira AI scan option to upload a supported PDF, JPG, JPEG or PNG purchase bill.<\/p>\n [\/vc_column_text][vc_empty_space][vc_column_text css=”.vc_custom_purchaseinvoice_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n Mira AI can extract supplier, item, HSN, tax and total details from the uploaded bill so you do not have to enter every field manually.<\/p>\n [\/vc_column_text][\/vc_column][vc_column width=”1\/2″][vc_column_text css=”.vc_custom_purchaseinvoice_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n Check the extracted details, correct any mapping when required and save the Purchase Invoice only after reviewing the bill information.<\/p>\n [\/vc_column_text][vc_empty_space][vc_column_text css=”.vc_custom_purchaseinvoice_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n If a scan is started but not completed, the pending scan can remain available under Incomplete Scans so you can return and finish recording the bill later.<\/p>\n [\/vc_column_text][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_ai{padding-top:32px !important;padding-bottom:32px !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″] If a supplier uses a different item name from the one already present in myBillBook, you can correct the match. Mira AI can remember that correction for future scans in the same business.<\/p>\n When the scanned bill contains a supplier or item that is not already available, the scan workflow can identify it as new so it can be created while saving the purchase.<\/p>\n Purchase bills created through the Mira AI scan workflow can be identified separately from manually entered purchases, helping users recognise how the invoice was recorded.<\/p>\n Use Scan & Record when a supplier bill already contains the required purchase information and you want to bring those details into myBillBook faster.<\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_stock{padding-top:32px !important;padding-bottom:32px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″] When a Purchase Invoice containing stock items is saved, the related quantity is reflected in your inventory records. For item-level stock controls such as low-stock levels, batches, serial numbers and valuation, see the Inventory feature<\/a>.<\/p>\n For repeat supplier-item combinations, myBillBook can show recent purchase-price history so you can compare the current rate with prices used previously.<\/p>\n If your buying process begins with an order to the supplier, use purchase order management<\/a> before recording the final supplier invoice.<\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_adjustments{padding-top:32px !important;padding-bottom:32px !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″] When a purchase needs an adjustment or return, the relevant Purchase Invoice can be linked in the Debit Note workflow<\/a> so eligible purchase details can be reused instead of entered again.<\/p>\n Use the appropriate purchase-adjustment workflow instead of changing unrelated records so the supplier purchase and its later adjustment remain easier to trace.<\/p>\n Purchase entries also feed into broader reporting views. Use business reporting tools<\/a> when you need to review purchases alongside sales, stock and other business data.<\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_notes{padding-top:32px !important;padding-bottom:32px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″]<\/span>\n\t\t\t\tHow to Create a Purchase Invoice in myBillBook\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16″][vc_column_text]<\/p>\n
Step 1: Open Purchase Invoices<\/h3>\n
Step 2: Select the Supplier<\/h3>\n
Step 3: Add Purchased Items<\/h3>\n
Step 4: Add Purchase and Reference Details<\/h3>\n
Step 5: Record Payment Details<\/h3>\n
Step 6: Review and Save<\/h3>\n
<\/span>\n\t\t\t\tRecord Complete Supplier Purchase Details\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_column_text]<\/p>\n
Add Multiple Items in One Purchase<\/h3>\n
Enter Quantity, Rate and Tax<\/h3>\n
Record Full or Partial Payments<\/h3>\n
Use the Right Payment Mode<\/h3>\n
<\/span>\n\t\t\t\tRecord Purchase Bills with Mira AI\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_purchaseinvoice_scan{padding-top:32px !important;padding-bottom:32px !important;background-color:#4c3cce !important;}”][vc_column width=”1\/2″][vc_column_text css=”.vc_custom_purchaseinvoice_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n
Upload the Supplier Bill<\/h3>\n
Extract Purchase Details Automatically<\/h3>\n
Review Before Saving<\/h3>\n
Resume Incomplete Scans<\/h3>\n
<\/span>\n\t\t\t\tUse Smarter Purchase Bill Mapping\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_column_text]<\/p>\n
Remember Item Corrections<\/h3>\n
Detect New Suppliers and Items<\/h3>\n
Identify Scan-Created Purchases<\/h3>\n
Reduce Repeated Manual Entry<\/h3>\n
<\/span>\n\t\t\t\tKeep Purchase Records Connected with Stock\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_column_text]<\/p>\n
Update Item Stock After Purchase<\/h3>\n
Check Previous Purchase Prices<\/h3>\n
Use Purchase Orders Before Invoicing<\/h3>\n
<\/span>\n\t\t\t\tHandle Purchase Adjustments After Invoicing\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_column_text]<\/p>\n
Link a Debit Note to the Purchase<\/h3>\n
Keep the Original Purchase Record Available<\/h3>\n
Review Purchase Activity in Reports<\/h3>\n