[vc_row full_width=”stretch_row” gap=”30″ full_height=”yes” content_placement=”middle” css=”.vc_custom_expenses_hero{padding-bottom:32px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/2″ css=”.vc_custom_1778502488978{margin-bottom:16px !important;}”][vc_column_text]<\/p>\n
Record Business Costs<\/p>\n
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Because Expenses works inside the same billing software<\/a> you use for day-to-day business transactions, you can keep billing and operating costs in one workflow instead of maintaining a separate expense sheet.<\/span><\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_expenses_steps{padding-top:32px !important;padding-bottom:24px !important;}”][vc_column width=”1\/2″] Go to Expenses<\/strong> from the left menu and open the expense list.<\/p>\n Select Create Expense<\/strong> to start a new expense voucher.<\/p>\n Select the appropriate expense type depending on whether GST applies to the cost you are recording.<\/p>\n Choose an existing expense category or create a new one using the category management option.<\/p>\n Select or create the relevant expense item and add the invoice or reference number when you need to retain the source reference for the cost.<\/p>\n Check the entered details and save the expense. The saved entry becomes available in the Expenses list and contributes to the relevant business reports<\/a>.<\/p>\n [\/vc_column_text][vc_empty_space height=”16″][\/vc_column][vc_column width=”1\/2″][vc_empty_space height=”240px”][vc_video link=”https:\/\/youtu.be\/B7r2Fp9xiOM?si=POEaSiTJcoLJr8CW”][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_expenses_core{padding-top:32px !important;padding-bottom:32px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″] Create a GST expense entry when the cost includes applicable GST details and needs to be recorded accordingly.<\/p>\n Use the non-GST expense option for business costs where GST does not apply to the expense entry.<\/p>\n Use categories to organise costs such as rent, electricity, travel, repairs or other operating expenses. You can select an existing category or add one that matches your business.<\/p>\n Expense items are maintained separately from stock items, helping keep operating costs distinct from inventory purchases. For broader bookkeeping and account-level workflows, myBillBook also supports financial accounting<\/a> use cases.<\/p>\n [\/vc_column_text][vc_empty_space][\/vc_column][vc_column width=”1\/6″][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_expenses_benefits_head{padding-top:32px !important;background-color:#4c3cce !important;}”][vc_column] Store recurring and one-time business expenses in myBillBook instead of maintaining separate manual notes.<\/p>\n [\/vc_column_text][vc_empty_space][vc_column_text css=”.vc_custom_expenses_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n Use expense entries for operating costs while keeping stock and supplier purchases in their appropriate purchase workflow.<\/p>\n [\/vc_column_text][\/vc_column][vc_column width=”1\/2″][vc_column_text css=”.vc_custom_expenses_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n Group entries under meaningful expense categories so your cost records remain easier to review.<\/p>\n [\/vc_column_text][vc_empty_space][vc_column_text css=”.vc_custom_expenses_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n Open an existing saved expense when you need to correct or update its recorded details.<\/p>\n [\/vc_column_text][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_expenses_reports{padding-top:32px !important;padding-bottom:32px !important;}”][vc_column width=”1\/6″][\/vc_column][vc_column width=”2\/3″] Saved expense entries contribute to the expense side of your Profit & Loss view, helping you understand how operating costs affect business profitability. If you want to understand the statement structure itself, see the Profit and Loss account format<\/a> guide.<\/p>\n Use the reporting section to look at expenses alongside other business performance data instead of reviewing expense vouchers in isolation.<\/p>\n<\/span>\n\t\t\t\tHow to Record an Expense in myBillBook\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16″][vc_column_text]<\/p>\n
Step 1: Open Expenses<\/h3>\n
Step 2: Create a New Expense<\/h3>\n
Step 3: Choose GST or Non-GST<\/h3>\n
Step 4: Select the Expense Category<\/h3>\n
Step 5: Add the Expense Item and Reference Details<\/h3>\n
Step 6: Review and Save<\/h3>\n
<\/span>\n\t\t\t\tRecord and Organise Business Expenses\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16″][vc_column_text]<\/p>\n
Record GST Expenses<\/h3>\n
Record Non-GST Expenses<\/h3>\n
Create Expense Categories<\/h3>\n
Use Dedicated Expense Items<\/h3>\n
<\/span>\n\t\t\t\tWhat the Expenses Feature Helps You Do\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_expenses_benefits{padding-top:32px !important;padding-bottom:32px !important;background-color:#4c3cce !important;}”][vc_column width=”1\/2″][vc_column_text css=”.vc_custom_expenses_card{padding:18px !important;background-color:#ffffff !important;border-radius:5px !important;}”]<\/p>\n
Keep Operating Costs Recorded<\/h3>\n
Separate Expenses from Purchases<\/h3>\n
Organise Costs by Category<\/h3>\n
Edit Saved Expense Entries<\/h3>\n
<\/span>\n\t\t\t\tSee Expenses in Your Financial View\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16″][vc_column_text]<\/p>\n
Reflect Recorded Expenses in Profit & Loss<\/h3>\n
Review Expenses with Other Business Numbers<\/h3>\n
Keep Accounting-Generated Expenses Separate<\/h3>\n