{"id":40225,"date":"2026-10-22T15:02:00","date_gmt":"2026-10-22T09:32:00","guid":{"rendered":"https:\/\/mybillbook.in\/s\/?page_id=40225"},"modified":"2026-10-23T13:34:59","modified_gmt":"2026-10-23T08:04:59","slug":"car","status":"publish","type":"page","link":"https:\/\/mybillbook.in\/s\/quotation-format\/car\/","title":{"rendered":"Car"},"content":{"rendered":"

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<\/span>\n\t\t\t\tCar Quotation Format\t\t\t<\/span><\/h1>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_column_text]<\/p>\n

Explore a car quotation format in Word, Excel and PDF. Record car make, model, variant, ex-showroom price, estimated on-road charges, registration, insurance, discounts and dealer terms before purchase.<\/p>\n

[\/vc_column_text][vc_empty_space][vc_row_inner content_placement=”middle”][vc_column_inner width=”1\/2″][vc_btn title=”View Car Quotation Templates” style=”outline” shape=”round” color=”white” size=”lg” align=”right” link=”url:%23car-quotation-downloads”][\/vc_column_inner][vc_column_inner width=”1\/2″][vc_btn title=”Create Quotation Online” style=”custom” custom_background=”#ffffff” custom_text=”#4c3cce” shape=”round” size=”lg” align=”left” link=”url:https%3A%2F%2Fmybillbook.in%2Fapp%2Fcreate-account|target:_blank”][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_1763649343533{padding-top:30px !important;padding-bottom:30px !important;background-color:#ffffff !important;}”][vc_column]

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<\/span>\n\t\t\t\tPowered by myBillBook - India's #1 Billing Software\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_single_image image=”34396″ img_size=”large” alignment=”center”][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” content_placement=”middle” css=”.vc_custom_1788430000001{padding-top:42px !important;padding-bottom:42px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/2″]
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<\/span>\n\t\t\t\tWhat Is a Car Quotation Format?\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[vc_empty_space height=”16px”][vc_column_text]A car quotation format<\/a> is a pre-sale price estimate issued by a car dealer or seller. It describes the make, model and variant and sets out the proposed vehicle price, estimated registration and insurance, discounts, optional accessories and key purchase conditions.<\/p>\n

Buyers use a car quotation sample to compare competing offers before booking. It is not a final sales invoice, proof of ownership or confirmation that the vehicle is allocated.[\/vc_column_text][vc_empty_space height=”16px”][\/vc_column][vc_column width=”1\/2″][vc_empty_space height=”16px”][vc_single_image image=”40229″ img_size=”large”][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_1763649376810{padding-top:36px !important;padding-bottom:10px !important;background-color:#4c3cce !important;}”][vc_column][vc_column_text]<\/p>\n

<\/span>Download Free Car Quotation Format in Word, Excel and PDF<\/span><\/h2>\n

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<\/span>\n\t\t\t\tHow to Create a Car Quotation\t\t\t<\/span><\/h2>\n\t\t\t\t\t<\/div>\n<\/div>[\/vc_column][\/vc_row][vc_row full_width=”stretch_row_content” css=”.vc_custom_1788430000003{padding-top:24px !important;padding-bottom:48px !important;background-color:#f1f0fc !important;}”][vc_column width=”1\/5″]
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\n Record the Buyer<\/span>\n <\/h3>\n

Enter customer and dealer names, quotation number, contact information, issue date and validity period.<\/p>\n <\/div>\n <\/div>\n<\/div>[\/vc_column][vc_column width=”1\/5″]

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\n Confirm the Variant<\/span>\n <\/h3>\n

Specify the car make, model, variant, transmission, fuel type and colour preferences before calculating the price.<\/p>\n <\/div>\n <\/div>\n<\/div>[\/vc_column][vc_column width=”1\/5″]

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\n Itemise the Price<\/span>\n <\/h3>\n

Show ex-showroom price, relevant discounts, registration estimate, insurance and optional accessories in separate lines.<\/p>\n <\/div>\n <\/div>\n<\/div>[\/vc_column][vc_column width=”1\/5″]

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\n Add Purchase Terms<\/span>\n <\/h3>\n

State quotation validity, booking terms, availability, delivery conditions and which charges may change.<\/p>\n <\/div>\n <\/div>\n<\/div>[\/vc_column][vc_column width=”1\/5″]

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\n Review and Share<\/span>\n <\/h3>\n

Verify calculations, label provisional costs and send a dated quotation to the prospective car buyer.<\/p>\n <\/div>\n <\/div>\n<\/div>[\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_1790000000001{padding-top:38px !important;padding-bottom:38px !important;background-color:#f1f0fc !important;}”][vc_column][vc_column_text]<\/p>\n

<\/span>How to Prepare a Car Purchase Quotation<\/span><\/h2>\n

1. Record the Dealer and Buyer Details<\/h3>\n

Add the dealership or seller name, branch, address, contact information, quotation reference, issue date, validity period and customer’s name.<\/p>\n

2. Confirm the Exact Car Variant<\/h3>\n

Specify the manufacturer, model, variant, transmission, fuel type, model year and colour preference. Mention availability and expected allocation separately.<\/p>\n

3. Itemise the Quoted Car Price<\/h3>\n

Show the ex-showroom price, available dealer or manufacturer discounts, expected registration\/road tax, insurance and individually priced optional accessories.<\/p>\n

4. Set Out Commercial Conditions<\/h3>\n

State booking amount and refund conditions, delivery estimate, offer expiry and whether exchange value or financing is subject to separate evaluation or approval.<\/p>\n

5. Review and Send the Quote<\/h3>\n

Verify calculations, mark provisional amounts, issue the dated quotation and preserve a revised copy if the variant, pricing or inclusions change.<\/p>\n

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<\/span>What Details Should a Car Quotation Format Include?<\/span><\/h2>\n

Dealer and Customer Information<\/h3>\n

Dealer name, branch location, contact details, GSTIN if relevant, customer name, quotation number, date and valid-until date.<\/p>\n

Car Description<\/h3>\n

Make, model, exact variant, transmission, fuel type, model year, optional colour and accessories. A used car quotation should also specify condition, odometer reading and registration details as applicable.<\/p>\n

Price and Discounts<\/h3>\n

Clear price basis (such as ex-showroom), discounts or offers, and net quoted car value. Label whether amounts include applicable taxes so they are not added twice.<\/p>\n

Estimated On-Road Charges<\/h3>\n

Registration and road tax, insurance and other dealer-disclosed charges should be separate line items. Identify optional items and amounts pending final confirmation.<\/p>\n

Terms and Acceptance<\/h3>\n

Quote validity, delivery estimate, stock conditions, exchange valuation assumptions, financing disclaimers, booking\/payment terms, cancellation conditions and buyer acceptance.<\/p>\n

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<\/span>Car Quotation Sample: Estimated On-Road Price Breakdown<\/span><\/h2>\n

This illustrative car quotation sample demonstrates layout only. These are fictional amounts, not market prices, statutory tax rates or a binding dealer offer.<\/p>\n\n\n\n\n\n\n\n\n\n\n
Quotation item<\/th>\nIllustrative amount<\/th>\nClarification<\/th>\n<\/tr>\n<\/thead>\n
Ex-showroom price<\/td>\n\u20b99,00,000<\/td>\nIllustrative, tax-inclusive price basis<\/td>\n<\/tr>\n
Dealer discount<\/td>\n\u2212\u20b925,000<\/td>\nSubject to eligibility<\/td>\n<\/tr>\n
Registration and road tax estimate<\/td>\n\u20b975,000<\/td>\nDepends on applicable local rules<\/td>\n<\/tr>\n
Insurance estimate<\/td>\n\u20b935,000<\/td>\nDepends on policy chosen<\/td>\n<\/tr>\n
Optional accessories<\/td>\n\u20b915,000<\/td>\nBuyer-selectable<\/td>\n<\/tr>\n
Total including optional accessories<\/strong><\/td>\n\u20b910,00,000<\/strong><\/td>\nExample only, not a final on-road quote<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

For a comparable quotation, ask the dealer to specify which amounts are compulsory, optional, included in the quoted price or subject to change.[\/vc_column_text][vc_empty_space][vc_single_image image=”40238″ img_size=”large”][vc_empty_space][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_1792658873331{background-color: #f1f0fc !important;}”][vc_column][vc_column_text]<\/p>\n

<\/span>Car Quotation Format in Word, Excel, PDF<\/span><\/h2>\n

<\/span>Car Quotation Format in Word<\/span><\/h2>\n

A car quotation format in Word is ideal for car dealerships, showrooms, and used car sellers who need to prepare customised quotations for customers. You can easily edit buyer details, car make, model, variant, ex-showroom price, insurance, registration charges, discounts, and payment terms. The Word format also allows you to add dealership branding, quotation validity, and delivery conditions before sharing it with prospective buyers.<\/p>\n

Car Quotation Format in Excel<\/h3>\n

A car quotation format in Excel is useful for calculating and presenting a detailed car price breakdown. Dealers can enter the ex-showroom price, applicable discounts, estimated RTO charges, insurance premiums, accessories, and additional costs. Excel formulas help calculate the estimated on-road price and update totals whenever the pricing changes. This format is especially helpful when comparing multiple car variants or preparing quotations for different customers.<\/p>\n

Car Quotation Format in PDF<\/h3>\n

A car quotation format in PDF is suitable for sharing a finalised price estimate with customers through email, WhatsApp, or print. It preserves the document’s layout, including vehicle specifications, itemised charges, estimated on-road price, quotation validity, and dealership details. PDF quotations are convenient for customers who want to review offers from different dealerships, discuss financing options, or keep a copy for future reference.[\/vc_column_text][vc_empty_space][\/vc_column][\/vc_row][vc_row full_width=”stretch_row” css=”.vc_custom_1790000000001{padding-top:38px !important;padding-bottom:38px !important;background-color:#f1f0fc !important;}”][vc_column][vc_column_text]<\/p>\n

<\/span>Car Quotation Format for Different Purchase Situations<\/span><\/h2>\n

New Car Dealership Quotation<\/h3>\n

Include exact variant, ex-showroom price, offers, estimated registration, insurance, accessories, availability and delivery conditions.<\/p>\n

Used Car Quotation<\/h3>\n

Include registration year, odometer disclosure, known condition, transfer-related costs, inspection details and any seller warranty or as-is terms.<\/p>\n

Company or Fleet Car Purchase Quotation<\/h3>\n

Show number of cars, variant-wise quantities, bulk discounts, company buyer details, delivery batches, payment terms and applicable documentation assumptions.<\/p>\n

Car Loan or Finance Quotation<\/h3>\n

A dealer’s car price quotation may support a finance enquiry, but a lender issues its own financing terms. Keep down payment, loan amount, interest, tenure and EMI assumptions separate from the vehicle price offer.<\/p>\n

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<\/span>Car Quotation vs Proforma Invoice vs Sales Invoice<\/span><\/h2>\n\n\n\n\n\n\n
Document<\/th>\nMain purpose<\/th>\nTypical stage<\/th>\n<\/tr>\n
Car quotation<\/td>\nPrice proposal, options and conditions<\/td>\nBefore booking or final confirmation<\/td>\n<\/tr>\n
Proforma invoice<\/a><\/td>\nProvisional transaction summary<\/td>\nBefore final billing<\/td>\n<\/tr>\n
Sales invoice<\/td>\nFormal billing record for actual supply<\/td>\nAt the relevant sale\/supply stage<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

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<\/span>Checklist Before Accepting a Car Quote<\/span><\/h2>\n